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Added 37 mins ago
QM
Coordonnateur de la logistique - matières premières / Logistics Coordinator - Commodities
Quantum Management Services Ltd.
Montreal, QC
- $65,000 to $80,000 CAD / year
- Full-time
Our client, a physical commodities trading firm is seeking a detail-oriented and highly organized Logistics Coordinator to manage the daily scheduling and coordination of truck…
Added 1 hour ago
CG
Temporary Workplace Coordinator
Career Group
Toronto, ON
- Temporary
Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience…
Added 1 hour ago
CH
Coordonnateur/trice des transports
Cardinal Health
Dorval, QC · Canada-Dorval
- Full-time
…opérations (OCC) de Dorval et collaborera directement avec le service des opérations afin de s’assurer que les demandes et les besoins en matière de livraison des clients internes et…
Added 2 hours ago
HH
Moncton Administrative Services Coordinator (1077) PCN 1004789
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
The Supervisor is responsible for planning and coordinating clerical support services either in a clinical and/or administrative environment for a department or service.
Added 2 hours ago
TF
Client Services
Total Fall Protection
Halifax, NS
- Full-time
Title: Client Services & Information Coordinator
Added 4 hours ago
M
Customer Success Coordinator
MSALABS
Quebec, QC
- Full-time
We are currently seeking a Customer Success Coordinator to Serve as the central coordination point for assigned client projects, ensuring clear and timely client
Added 5 hours ago
CH
Client Care Coordinator
C-Care Health Services
Toronto, ON
- $55,000 to $68,000 CAD / year
- Full-time
…families across the Greater Toronto Area. We are seeking a Client Care Coordinator who shares the same values in providing the best quality of care to join our…
Added 6 hours ago
Relief Community Support Worker - Day Options Program
CASS Human Resources
Calgary, AB
The CADO General Relief Worker is an essential role to the service Calgary Alternative Support Services Inc. (CASS) provides to clients. This role supports clients to build a strong sense…
Added 8 hours ago
V
Senior Roster Coordinator South and East Region
VMCH
Mulgrave, NS
- Full-time
As the Senior Roster Coordinator, you will lead and support a team of Roster Coordinators to ensure efficient, accurate, and responsive rostering services for clients in the community. You…
Added 8 hours ago
V
Roster Coordinator
VMCH
Mulgrave, NS
- Full-time
As a Roster Coordinator at VMCH, you’ll be responsible for creating and managing rosters that ensure clients receive high-quality care tailored to their needs. You’ll coordinate support…
Added 10 hours ago
IA
Community Connections Program Coordinator
Immigrant and Refugee Services Association PEI (IRSA)
Charlottetown, PE
- Full-time
…support organization, is seeking a Community Connections Program Coordinator to join us on our mission of building a welcoming and inclusive province by bringing diverse groups together and…
Added 10 hours ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
The Client Service & Intake Administrator is the first point of contact for personal tax clients and is responsible for receiving, organizing, documenting, and tracking client information…
Added 10 hours ago
DG
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
- Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 10 hours ago
UO
Senior Specialist, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to…
Added 13 hours ago
CM
Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
We are recruiting for an Executive Coordinator - Programs and Services
Added 13 hours ago
CM
Support Coordinator (FACT)
Canadian Mental Health Association
Kitchener, ON
- Full-time
We are recruiting for a SUPPORT COORDINATOR (FACT)
Added 14 hours ago
MD
Health Facility Evaluator - Nursing Evaluator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…skills to ascertain level of compliance in meeting resident or client needs; and written skills sufficient to document concise and accurate information and…
Added 14 hours ago
D
Culinary Operations Supervisor
Dexterra
Surrey, BC
- Up to $70,000 CAD / year
- Full-time
· Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 1 day ago
IR
Intake Coordinator
IME RESOURCES LLC
Toronto, ON
- $21 to $25 CAD / hour
- Full-time
…None, NYRC is growing! We are looking for a skilled Intake Coordinator for a busy multidisciplinary Independent Medical Examination…
Added 1 day ago
H
Account Director
HRVST
Remote, Canada
- $90,000 to $105,000 CAD / year
- Full-time
- Remote
You might think we’re just another creative agency driven by client deadlines, profitability and corporate culture. Think again – when it comes to collaborating with new clients, one of the…
Added 1 day ago
HP
Real Estate Administrative Assistant / Transaction Coordinator
Haupt Phaneuf Real Estate Team
AB · Edmonton, AB
- Full-time
Client and business support: client updates, our contact database and vendor invoices
Added 1 day ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention.
Added 2 days ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
Talk & Thrive is a growing, busy multidisciplinary psychology practice providing client-focused assessment and intervention, with particular expertise in adult Autism and ADHD assessments.…
Added 2 days ago
PP
Career Development Practitioner / Information Resource Specialist
People Plus Consulting Limited
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
…community partners. Under the direction of the Group and Resource Coordinator, they will be expected…
Added 2 days ago
A
Event Coordinator - Future Opportunity
Acosta
Toronto, ON
- Full-time
As an Events Coordinator you will have the opportunity to gain hands on marketing and events experience designing and producing events and conferences for top Global clients such as Rogers,…

Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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