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Added 7 mins ago
SD
Merchandiser, Hourly Part Time Evening Greenlight Requisition
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Leduc, AB
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 7 mins ago
B
Branch Manager, Commercial Insurance
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- Full-time
We are looking for a Branch Manager, Commercial Insurance to lead and grow our team of Producers and Account Executives!
Added 7 mins ago
JH
Caseworker [SILP] - (Permanent, Full-time) #2026094
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- Full-time
Under the supervision of the Program Manager, or designate, the Caseworker will assist in case management and connecting with participants in the community.
Added 7 mins ago
GF
Lifeguard - Mississauga Heartland Town Centre
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Assist in ensuring ongoing equipment and facility maintenance as well as Club cleanliness by communicating any deficiencies to the General Manager without delay.
Added 22 mins ago
A
Condominium Manager Residential Portfolio GTA East (MRCM)
Associa
Remote, Canada
- $80,000 CAD / year
- Remote
We are currently seeking a portfolio manager for the East GTA
Added 22 mins ago
NC
Community Worker Food Access and Supportive Employment
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Added 23 mins ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
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- Full-time
We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 37 mins ago
TC
Housekeeping Aide
The Corporation of the County of Lambton
Forest, ON
- Part-time
These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other…
Added 52 mins ago
FORKLIFT OPERATOR - PRODUCTION
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Under the supervision of the Production Manager / Team Leader, the candidate will be required to perform tasks related to the disposal of the finished product at the appropriate locations…
Added 52 mins ago
Meat & Seafood - Cutter Meat - OVERNIGHTS
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Assist Meat Manager/ Clerk Department Second Meat if applicable
Added 52 mins ago
Assistant Clinic Manager - Dental
Passion Dental Group Inc.
Burlington, ON · Hamilton, ON · Toronto, ON · Vaughan, ON
This posting supports a general applicant pool for current and future Assistant Clinic Manager opportunities. Locations, schedules and start dates will vary.
Added 52 mins ago
Install Helper, Residential
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Calgary, AB
Reports To: General Manager and/or Operations Manager
Added 52 mins ago
EN
Electrical Apprentice
Energy Network Services
Calgary, AB
- Full-time
Performs other project related duties and assignments as instructed by Manager.
Added 52 mins ago
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Msit Mijua’ji’jk Home Visitor
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- Full-time
Promptly communicate urgent home safety concerns relating to the structure of a residence to the Housing Manager.
Added 52 mins ago
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Director of Business Development and Membership Services
Ontario Soil and Crop Improvement Association
Guelph, ON
- Full-time
…a multidisciplinary team and works collaboratively with the General Manager and fellow…
Added 1 hour ago
Safety & Wellbeing Coordinator
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Safety & Wellbeing Manager is responsible for partnering with managers and
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TP
Gestionnaire, finances de la chaîne d’approvisionnement et revenues
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- Full-time
Effectuer chaque mois le rapprochement du grand livre auxiliaire des stocks avec le grand livre général
Added 1 hour ago
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Safety Supervisor
Spectrum Resource Group
Prince George, BC
- $75,000 to $90,000 USD / year
- Full-time
…based in Prince George, BC. This role will report to the Safety Manager for Wright Canada Holdings Ltd., with indirect reporting to the local Division Operations Manager…
Added 1 hour ago
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Loans Interviewer / MSR, Mobile
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Vancouver, BC · Greater Vancouver Metropolitan Area
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Added 1 hour ago
VP
Warehouse Associate
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- Full-time
Under the general direction of the Order Process Manager, Warehouse Supervisor, and Warehouse Coordinators, the Warehouse Associate performs a variety of duties related to picking,…
Added 1 hour ago
SS
Environmental Services Manager
Sienna Senior Living
Waterloo, ON
- Full-time
…suggestions for improvement, and reporting feedback to the General…
Added 1 hour ago
A
Counter Sales Associate 2
AirReps
Markham, ON
- Full-time
Collaborate with the Branch Manager to determine the best methods to resolve problems to ensure customer satisfaction and adherence to the organization’s policies. Coordinate problem…
Added 1 hour ago
T
IT Audit Manager II (ATH 1162)
TD
Toronto, ON
- Full-time
As an Audit Manager II, you’ll provide oversight to complex audits and ensure completion for multiple business groups. You will be managing associated working relationships with business…
Added 1 hour ago
NS
Physiotherapist - Rehabilitation Services
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Reporting to the Health Services Manager, the Physiotherapist assesses, diagnoses and treats patients who present with actual or potential impairment, pain, functional limitations or…
Added 1 hour ago
E
Maintenance Technician
Element5
St. Thomas, ON
- Full-time
As our Maintenance Technician, you'll report directly to the Production Manager and play a key role in preventative maintenance, equipment inspections, breakdown repairs, and the upkeep of…

Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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