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Added 1 min ago
HÀ
Country Manager – Canada
HR à la carte
Mississauga, ON
- Full-time
The opportunity to take the Canadian operations to the next level.
Added 1 min ago
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Theatre Manager Oakville & VIP 3 Month Contract
Cineplex
Oakville, ON · CPX Oakville & VIP
- Full-time
Maintaining the seamless operation of all Amusement, Food and Beverage, Guest Service and Retail operations within the venue.
Added 16 mins ago
TS
HR Generalist (Full-Cycle Staffing)
The Sutherland Group of Companies
West Kelowna, BC
- $60,000 to $70,000 CAD / year
- Full-time
…employee lifecycle transactions. The position works closely with Operations Leaders to meet workforce requirements while ensuring recruitment, onboarding, and HR processes are completed…
Added 16 mins ago
Warehouse Night Supervisor
CONA Services
Calgary, AB
Added 16 mins ago
RA
Senior Change Management Lead – HR Technology Transformation
Recrute Action
Toronto, ON
- Contract
Partner with HR, Talent, Technology, Communications, and Operations teams.
Added 16 mins ago
Business Operations & Program Management Intern
Tenstorrent University Jobs
Toronto, ON
Building breakthrough technology requires strong teams and operations behind it. Our Business Operations and Program Management teams work across Tenstorrent to solve complex business…
Added 16 mins ago
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Beauty Advisor - Flex
Sephora
Edmonton, AB
- $17 to $20 CAD / hour
Be available during peak retail operations (nights, weekends and holidays)
Added 31 mins ago
Executive Assistant & HR Coordinator
ASSA ABLOY
ON · Oakville, ON
…President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office…
Added 46 mins ago
WS
People Reporting & Analytics Specialist
Workplace Safety and Insurance Board (WSIB)
London, ON
- Full-time
- Develop and maintain regular organizational reporting and dashboards that support effective operations and strategic decision-making
Added 46 mins ago
SM
RQ11680 – Systems Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…onboarding and employee self-service processes, support production operations, and implement business solutions aligned with Ontario Public Service (OPS)…
Added 46 mins ago
SM
RQ00816 – Security Specialist – Intermediate
S M Software Solutions Inc
Toronto, ON
- Full-time
…candidate will support Ontario Health’s Cyber Security Defence Operations team by operationalizing CTEM activities, integrating security controls into CI/CD pipelines, implementing and…
Added 46 mins ago
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Prompt Engineer - IA générative
Astek
Montreal, QC
- Full-time
…actifs de sa clientèle. Au sein de sa division Technologie des opérations, une équipe de machine learning conçoit des solutions d'intelligence artificielle, ML et IA générative, pour…
Added 46 mins ago
R&
Auditor IV
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 46 mins ago
SS
Total Rewards Specialist
Summit Search Group
ON · York, ON
- Full-time
Our client, a large Canadian organization with national operations, is seeking a Compensation & Benefits Specialist to join their Total Rewards team. This full-time role is ideal for…
Added 46 mins ago
EA
Financial Analyst
Eclipse Advantage
Montreal, QC
- Full-time
Collaborer avec les opérations, la paie et l’équipe de direction du site pour résoudre les écarts de performance et améliorer les résultats.
Added 46 mins ago
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Dispatcher
Pivotal Integrated HR Solutions
Brampton, ON
- $50,000 to $70,000 CAD / year
- Full-time
…working closely with carriers, customers and internal warehouse operations to ensure the efficient and timely movement of freight. The ideal candidate will bring strong transportation…
Added 46 mins ago
BA
Manager of Regional Programs
Belleville and Quinte West Community Health Centre
Belleville, ON
- Full-time
Assists in the development of protocols related to operations for Regional Programs, as appropriate
Added 46 mins ago
BC
Country Manager - Canada
Beltservice Corporation
Mississauga, ON
- Full-time
The opportunity to take the Canadian operations to the next level.
Added 1 hour ago
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HR Coordinator and Administrative Assistant ( 12 month contract)
CPSO
Toronto, ON
- Full-time
Coordinates day-to-day departmental operations and administrative support, including meeting scheduling, room bookings, catering and technology arrangements, employment letters, ordering…
Added 1 hour ago
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AVP, Enterprise Digital Capabilities
Manulife
Toronto, ON
- Full-time
Apply AI and automation across the capability lifecycle to accelerate development, testing, implementation, operations and ongoing optimization.
Added 1 hour ago
Manager, Performance Enablement - Global HR
Scotiabank
Toronto, ON
Manage the relationship with technology, HR Modernization and HR Operations partners to scope, identify and propose improvement/enhancement opportunities based on learnings and…
Added 1 hour ago
UC
Warehouse Associate (Afternoon Shift)
Upper Canada Forest Products
Mississauga, ON
- $37,050 to $47,840 CAD / year
- Full-time
If you are passionate about making a difference, impacting operations efficiencies, operating as a warehouse team, and ensuring our products are distributed safely – this opportunity may be…
Added 1 hour ago
Restaurant Supervisor
Vail Resorts
Whistler, BC
The Steeps Supervisor is responsible for supporting the management team in leading the operations and a team of up to 50 employees at Whistler Mountain’s 125 seat full-service restaurant…
Added 1 hour ago
LI
Contact Center Solution Architect
LanceSoft, Inc.
Toronto, ON
- Contract
…have expertise in CRM| Telephony Knowledge| Customer Service Operations to deliver optimized and scalable voice experiences.(3) Experience and Troubleshooting working with Salesforce…
Added 1 hour ago
SM
RQ00762 – Systems Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…hands-on experience with Microsoft Dynamics AX/D365 Finance and Operations (D365FO)/C365CM, Data Management Framework (DMF), system integrations, Microsoft Power Platform, Power Apps, Power…

Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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