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Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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