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Added 8 mins ago
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Aircraft Structures Technician (C-17)
Boeing
Calgary, AB · Richmond, BC · Vancouver, BC · Winnipeg, MB · Trenton, NS · Mississauga, ON · Ottawa, ON · Toronto, ON · Montreal, QC · CAN - CFB Trenton, Canada
- Full-time
…Structures Technician, working out of the CFB Trenton, ON to support Canada Operational & Intermediate (O&I) Level Maintenance Augmentation Support Team (MAST) under the United States…
Added 8 mins ago
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Financial Planner
BMO
Springdale, NL · NL
- Full-time
…impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth…
Added 8 mins ago
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Responsable de la gestion des fournisseurs / Supplier Chain & Quality management
Airbus
Mirabel, QC · Montreal, QC
- Full-time
The A220 commercial aircraft Programme is looking for 1 to join our Supply Chain Quality Manager (SCQM) team based in Mirabel (Québec, Canada), where you will work jointly with the Airbus…
Added 8 mins ago
A
Manager, Data Analytics and Reporting
AstraZeneca
Mississauga, ON · Canada - Mississauga
- Full-time
The Manager, Analytics & Reporting will lead the creation of trusted, scalable analytics and reporting that power the US Commercial business across Specialty Pharmacy, Specialty Infusion…
Added 8 mins ago
KG
Manager Project Managment
KION Group
Mississauga, ON
- Full-time
Lead, coach, and develop project management team members, fostering a culture of inclusion, accountability, customer focus, and continuous improvement.
Added 8 mins ago
FM
Marketing Analyst Intern - Parts & Service and Customer Experience
Ford Motor Company
Oakville, ON
- Part-time
Support the Customer Experience (CX) Team in planning and executing quarterly projects related to Ford Guest Experience, Learn & Drive, Mobile Service, Pickup & Delivery, and Ford Rewards.
Added 8 mins ago
FM
AI Strategy Intern
Ford Motor Company
Oakville, ON
- Part-time
Ford of Canada is looking for a curious, motivated AI Strategy Intern to support the development and execution of our artificial intelligence strategy - both internally across Ford of…
Added 8 mins ago
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STOCK COORDINATOR - PART TIME
The Aldo Group Inc / Le Groupe Aldo Inc.
Ottawa, ON
- Part-time
Reporting to the Store Manager, the Part-Time Stock Coordinator keeps everything behind the scenes running smoothly. From staying on top of inventory to making sure the store is always…
Added 8 mins ago
Manager, Performance Enablement - Global HR
Scotiabank
Toronto, ON
The Manager contributes to and support the development and execution of a global performance development strategy, program and processes that drive all key activities needed for a…
Added 8 mins ago
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Condominium Manager Residential Portfolio GTA East (MRCM)
Associa
Remote, Canada
- $80,000 CAD / year
- Remote
…of family spirit, and strive to push the envelope with great customer service, you just might belong on our…
Added 8 mins ago
Bid Coordinator
Lyft
Montreal, QC
Support Bid Managers in building bid plans that work backward from the submission date, including milestones, review gates, internal deadlines, and buffer time.
Added 8 mins ago
CS
Part-Time Merchandiser - Weekends
CONA Services
Tillsonburg, ON
- Part-time
…application questions are answered and that you’ve spoken to your manager. Don't forget that this is a competition, so make sure your resume is up to date and that you're prepared for…
Added 8 mins ago
CS
Part-Time Merchandiser
CONA Services
Tillsonburg, ON
- Part-time
…application questions are answered and that you’ve spoken to your manager. Don't forget that this is a competition, so make sure your resume is up to date and that you're prepared for…
Added 8 mins ago
Restaurant Supervisor
Vail Resorts
Whistler, BC
Added 8 mins ago
RP
Leasing Manager
Royal Premier Homes
London, ON
- Full-time
As Leasing Manager, you'll own leasing performance for our student-focused residential communities, from first lease-up through renewal cycles after that. You know the academic-year…
Added 8 mins ago
LG
Assistant Store Manager - Full Time - Sherway Gardens
L'OCCITANE Group (B Corp)
Toronto, ON · Etobicoke, ON
- Full-time
Let Success Drive You: Organize with the Store Manager to conduct regular training sessions to enhance product knowledge, customer service skills, and overall performance.
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Claims Specialist, Cyber & Technology
CFC
Toronto, ON
- Full-time
…legal and PR partners, to deliver cost-effective, high-quality support to insureds when they need it…
Added 8 mins ago
AW
Production Supervisor
Arrow Workforce Solutions
Markham, ON
- $70,000 to $80,000 CAD / year
- Full-time
…high-volume production environment. Reporting to the Operations Manager, the successful candidate will lead production teams, coordinate staffing and manufacturing schedules, and ensure…
Added 8 mins ago
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Customer Support Lead
Pontosense
Toronto, ON
- Full-time
Toronto or Waterloo, hybrid | Full-time | Reports to the Manager, Customer Support
Added 8 mins ago
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Claims Specialist, Property & Casualty
CFC
Toronto, ON
- Full-time
…legal and PR partners, to deliver cost-effective, high-quality support to insureds when they need it…
Added 8 mins ago
IC
Sales Director
ifinance Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Direct Reports: National Business Development Manager (BDM) Team
Added 8 mins ago
TG
Social Media & Content Specialist
The Green Beaver Company
Hawkesbury, ON
- Full-time
Provide occasional customer service support, assisting with customer inquiries and helping resolve issues in a timely, professional, and brand-aligned manner.
Added 8 mins ago
MP
Pharmacovigilance Manager
Mint Pharmaceuticals
Mississauga, ON
- Full-time
Mint Pharmaceuticals is seeking an experienced Pharmacovigilance Manager to lead pharmacovigilance operations, ensure regulatory compliance, and strengthen our patient safety and quality…
Added 23 mins ago
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Logistics Support Coordinator
Winpak
Winnipeg, MB
- Full-time
…order to maintain order processing and shipping operations in support of constant, consistent customer satisfaction and high quality…
Added 23 mins ago
WC
Country Manager, Canada, Advanced Diagnostics
Waters Corporation
Canada
- Other
The Country Manager, Advanced Diagnostics Canada is responsible for leading the overall Canadian Advanced Diagnostics (ADx) business, including commercial strategy, financial performance,…

Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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