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Added 2 mins ago
R
Yard Attendant
RBGlobal
Moncton, NB
- Full-time
There are physical demands of this role, so please read them carefully and understand that this is no desk job.
Added 17 mins ago
BC
Recreation Facility Staff (January Start)
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
The Sally Borden Fitness and Recreation Centre is looking for experienced Recreation Facility Staff to provide exceptional customer-service at the reception desk and throughout the facility.
Added 17 mins ago
Administrator, Bakery - Reception (18 month contract)
Aspire Bakeries
Brantford, ON
Manage front desk operations by welcoming visitors, directing calls, and providing professional customer service.
Added 32 mins ago
A
Administrative Assistant
Aplin
Winnipeg, MB
- Full-time
If you are an organized and service-oriented professional who enjoys a varied administrative role with a combination of front-desk responsibilities and accounting support, we encourage you…
Added 32 mins ago
NW
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Toronto, ON
- Full-time
Manage the front desk at the reception answering telephone and walk-in queries, accurately and efficiently by adhering to the agency’s customer service standards. The standards are defined…
Added 32 mins ago
KB
Customer Service Associate
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St. John's, NL · Greater St. John's Metropolitan Area
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Customer Service Associates are responsible for interacting with customers and managing all transactions efficiently and accurately while working with our computerized system
Added 32 mins ago
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- Full-time
Monitor and clear workflow/capture items within Service Level Agreements (SLAs)
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PP
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- $50,000 to $60,000 CAD / year
- Full-time
Log and track support calls, requests, and resolutions through the ticketing and help desk system.
Added 47 mins ago
P
Junior IT Support Specialist
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- Full-time
Log and track support calls, requests, and resolutions through the ticketing and help desk system.
Added 47 mins ago
AE
Help Desk Analyst
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Timmins, ON
- Full-time
Process all AEM Ontario Help Desk requests received via email, phone calls and walk-ins;
Added 47 mins ago
MU
PC CONSULTANT III (BAND LEVEL 7)
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- Full-time
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Added 47 mins ago
DC
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- Contract
Evaluate, design, and implement self-service and automation opportunities to modernize current manual gateway connection workflows.
Added 47 mins ago
CC
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Carling Chiropractic & Sports Injury Clinic
Ottawa, ON
- Full-time
Our clinic offers full administrative support including front desk reception, booking, invoicing and billing.
Added 47 mins ago
CG
Night Auditor - The C Hotel
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Hamilton, ON
- Part-time
The C Hotel by Carmen’s is a contemporary Hamilton hotel known for attentive service and a comfortable guest experience. As part of Carmen’s Group, a hospitality company with more than 40…
Added 1 hour ago
M
Front Desk Agent
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- Full-time
…according to company standards; anticipate and address guests’ service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak with others using clear and…
Added 1 hour ago
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- Full-time
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Added 1 hour ago
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Added 1 hour ago
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…hospitality. The CC ensures excellence in all aspects of front desk operations, clinical workflow and service to support therapists and…
Added 1 hour ago
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Added 1 hour ago
TM
Administrative Assistant
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Added 1 hour ago
MD
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…traditional debt collection positions, this role centers on service, guidance, and education. You’ll help customers navigate their tax responsibilities with empathy and…
Added 1 hour ago
CB
Frontend Developer
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Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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