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Added 10 mins ago
RP
Spécialiste en acquisition de de talents – bilingue/Talent Acquisition Specialist -Bilingual
RESA Power
Canada
- Full-time
Added 10 mins ago
FS
Banquet Supervisor
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- Full-time
Oversee the operations of banquet functions in the absence of and alongside the Banquet Manager. Includes supervising, coordinating, and scheduling the activities of staff who serve food…
Added 10 mins ago
DT
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Added 25 mins ago
T&
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Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Added 41 mins ago
AG
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Strong operational media expertise across digital, social, programmatic and traditional channels.
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Strong operational media expertise across digital, social, programmatic and traditional channels.
Added 1 hour ago
OR
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Added 1 hour ago
TN
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Post pre-approved social media content or create basic images and captions when required.
Added 1 hour ago
T
Construction Manager
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In-depth process and product training provided by a mentored approach, product knowledge sessions hosted by the Product Manager and lunch and learn meetings.
Added 1 hour ago
OO
Lead, Integrated Campaigns and Activations (14-Month Fixed Term Contract)
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Added 1 hour ago
AG
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Omnicom Media Montréal, c’est mille + 1 histoires racontées par plus de 200 collègues et ami.e.s qui se spécialisent en planification média, en stratégie d'affaires, en gestion de projet et…
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Founding DTC Growth Marketing Manager, Silvie
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- Full-time
Run Silvie's growth yourself: search, ads and social, from the first click to the first order.
Added 1 hour ago
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Founding Head of Brand and Marketing, Silvie
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Toronto, ON
- Full-time
…whole of marketing, from positioning and creative to content, social, email, launch and the numbers, and you run it end to end. You sit at the leadership table, and the brand you build…
Added 1 hour ago
BI
Influencer Manager Coordinator - Dead by Daylight - Internship Winter 2027
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- Internship
…throughout your internship, including networking opportunities, social activities, fun team-building experiences and studio events.…
Added 1 hour ago
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Senior Associate, Programmatic Solutions
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…role. Instead, you will act as a digital strategist and project manager who owns cross-channel digital strategies and interfaces with clients to solve complex business challenges using the…
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Drive marketing and brand awareness: Assist the marketing team with running social media campaigns (Instagram, TikTok and others), digital ads, referral programs and content made for…
Added 2 hours ago
TG
Social Media & Content Specialist
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· Own social media reporting and leverage analytics to refine strategy; strong knowledge of Meta Business Suite and Ads Manager is essential.
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Design and implement local marketing initiatives, including social media management, promotional events, and community engagement activities, to boost client engagement and attract new…
Added 2 hours ago
T&
Finance Manager, Financial Accounting & Reporting
Turner & Townsend
Toronto, ON
- Full-time
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Added 2 hours ago
B
Product Manager, Pharmacy Automation (12 month contract)
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- Full-time
…survey, and we've just published the news about us on their social media channels. You can check these out here. And if you think your friends and networks would be interested in knowing…
Added 3 hours ago
CG
Temporary Workplace Coordinator
Career Group
Toronto, ON
- Temporary
Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience…
Added 3 hours ago
GF
Group Fitness Instructor - Zumba - London Sherwood Forest Mall
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Added 3 hours ago
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Bilingual Customer Service Representative
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Confident and experienced in the use of social media, tablets, smart phones, online tools, and applications.

Career Group

Temporary Workplace Coordinator

Toronto, ON, Canada

Temporary

Apply About employer

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Job details

Job type: Temporary
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
Support the opening of the new Toronto office and help establish standard operating procedures.
Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
Maintain the appearance, organization, and functionality of the office space and equipment.
Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
Maintain accurate floor plans, seating charts, and office documentation.
Oversee room and desk scheduling through workplace booking platforms.
Maintain and update office resources, policies, expense reports, and other documentation.
Support client and visitor experiences within the Toronto office.
Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
Experience supporting an office move, build-out, or workplace project is highly preferred.
Strong project management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
Team-oriented, proactive, and resourceful with a true self-starter mentality.
Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
Experience with workplace booking platforms is a plus.
Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

Apply About employer

More about this job

Responsibilities

Support day-to-day workplace operations and coordinate planning and execution for the Toronto office move and opening, including establishing standard operating procedures. Maintain office facilities, supplies, bookings, documentation, vendor relationships, catering, and employee and visitor experiences.

Requirements

Requires 3–4 or more years of experience in office coordination, administrative support, workplace operations, or a similar role; experience in a fast-paced environment and supporting an office move or workplace project is preferred. Candidates should have strong organizational, project management, communication, and problem-solving skills, proficiency with Google Workspace, and be comfortable working onsite five days per week.

Skills

Office Coordination
Workplace Operations
Project Management
Office Move Coordination
Organizational Skills
Attention to Detail
Verbal and Written Communication
Problem-Solving
Vendor Management
Facilities Coordination
Google Docs
Google Sheets
Google Slides
Workplace Booking Platforms
Adaptability
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Workplace Operations
Office Coordination
Office Move
Office Opening
Project Management
Standard Operating Procedures
Employee Experience
Visitor Experience
Facilities Management
Building Maintenance
Vendor Management
Landlord Relations
Catering
Invoice Review
Office Supplies
Kitchen Stocking
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Workplace Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
IT
HR
HVAC
Building Operations

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