Temporary Workplace Coordinator

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts in mid-October and will last approximately 6 months, with potential for extension. This is a new position.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location: Toronto, ON – 1 University Avenue

Hours: 9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities:

• Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
• Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
• Support the opening of the new Toronto office and help establish standard operating procedures.
• Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
• Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
• Maintain the appearance, organization, and functionality of the office space and equipment.
• Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
• Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
• Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
• Maintain accurate floor plans, seating charts, and office documentation.
• Oversee room and desk scheduling through workplace booking platforms.
• Maintain and update office resources, policies, expense reports, and other documentation.
• Support client and visitor experiences within the Toronto office.
• Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications:

• 3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
• Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
• Experience supporting an office move, build-out, or workplace project is highly preferred.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
• Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
• Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
• Team-oriented, proactive, and resourceful with a true self-starter mentality.
• Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
• Experience with workplace booking platforms is a plus.
• Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
• Must be comfortable working fully onsite, 5 days per week, in the Toronto office.