Jobs in Canada

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Added 10 mins ago
AB
PT Sales Advisor - Montreal
ANINE BING
Montreal, QC
- Part-time
ANINE BING is looking for a part time Sales Advisor/ Stylist to join the team at our store located in Montreal.
Added 10 mins ago
SQ
Bilingual Customer Service Representative - Mutual funds Operations
Sunlife Québec
Montreal, QC
- Full-time
Resolve advisor inquiries with a client-centered approach, demonstrating flexibility and adaptability
Added 10 mins ago
TC
Senior Category Management Specialist
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $76,620 to $107,268 CAD / year
- Full-time
…organization’s needs; build rapport and credibility to be a trusted…
Added 25 mins ago
SU
Corporate Security Officer (CSO) , Canada
Saab UK
Ottawa, ON
- Full-time
…serve as Saab Canada's principal security authority and trusted advisor to the Canadian leadership team while maintaining close collaboration and alignment with Saab's global security…
Added 40 mins ago
PC
Project Technologist/Senior Project TechnologistHazourdous Materials
Pinchin Canada
Barrie, ON
- $50,000 to $63,000 CAD / year
- Full-time
Current employees are encouraged to speak with their HR Advisor for information on the application process.
Added 40 mins ago
CC
Labor Relations Specialist
Carlson Construction Group
North Vancouver, BC
- $80,000 to $95,000 CAD / year
- Full-time
…labor-management relationships. You will serve as a trusted advisor to leaders across the organization while helping ensure compliance, consistency, and strong workforce…
Added 40 mins ago
Financial Advisor - Westgate Plaza, Saskatoon, SK
Scotiabank
Saskatoon, SK
Added 40 mins ago
C
Associate Financial Advisor
CIBC
Toronto, ON
- Full-time
…difference in our clients' lives. As an Associate Financial Advisor, you’ll form a deep understanding of your personal and small business clients’ needs as you recommend simple,…
Added 40 mins ago
B
Senior Manager, Learning & Knowledge Management
BMO
Toronto, ON · YNG
- Full-time
Acts as a trusted advisor and senior subject matter resource for learning, procedures, change management, communications, and program knowledge.
Added 40 mins ago
B
BUSINESS ADVISOR, OPERATIONAL EFFICIENCY (Automation) - Calgary
BDC
Calgary, AB
- Full-time
The Business Advisor, Operations Automation helps Canadian entrepreneurs improve productivity and operational performance through advisory services focused on industrial automation,…
Added 40 mins ago
B
BUSINESS ADVISOR, CYBERSECURITY, ADVISORY SERVICES - Calgary
BDC
Calgary, AB
- Full-time
The Business Advisor, Cybersecurity in BDC Advisory Services, delivers standard and customized advisory services projects for a specific practice, with a focus on professional, high-quality…
Added 55 mins ago
PT Sales Advisor - Montreal
ANINE BING
Montreal, QC
ANINE BING is looking for a part time Sales Advisor/ Stylist to join the team at our store located in Montreal.
Added 1 hour ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Redvers, SK
- Full-time
Computer skills required, Service Advisor and/or Service Center an asset.
Added 1 hour ago
NM
Shop Foreperson
Nelson Motors and Equipment
Avonlea, SK
- Full-time
Experience servicing John Deere equipment and using Service Advisor software preferred.
Added 1 hour ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 1 hour ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Radville, SK
- Full-time
Computer skills required, Service Advisor and/or Service Center an asset.
Added 1 hour ago
IW
Senior Compliance Specialist, Compliance
IG Wealth Management
Quebec, QC
- Full-time
The Senior Compliance Specialist is responsible for the oversight of Advisor business activities and the execution of various compliance programs, including business practice reviews,…
Added 1 hour ago
IW
Senior Compliance Specialist, Compliance
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Senior Compliance Specialist is responsible for the oversight of Advisor business activities and the execution of various compliance programs, including business practice reviews,…
Added 1 hour ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 1 hour ago
C
Senior Advisor, Product Line Management, Maintenance & Managed Services
Ciena
Canada
- Full-time
Serve as the expert portfolio advisor for complex maintenance, managed-service and resident-engineer opportunities.
Added 1 hour ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Avonlea, SK
- Full-time
Computer skills required, Service Advisor and/or Service Center an asset.
Added 1 hour ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Estevan, SK
- Full-time
Computer skills required, Service Advisor and/or Service Center an asset.
Added 1 hour ago
LH
Physiotherapist
Lifemark Health Group
Windsor, ON
- $36.92 to $51.17 CAD / hour
- Internship
…This is your chance to share what drives you - your Talent Advisor is here to guide you toward a path that fits your goals and…
Added 1 hour ago
I
Analyst - Information Security
Innergex
Longueuil, QC
- Full-time
Serve as an advisor to business and technology teams on issues related to cybersecurity risks and controls.
Added 1 hour ago
J
Senior Project Manager
Jacobs
Toronto, ON
- $230,000 to $280,000 USD / year
- Full-time
The successful candidate will act as a trusted advisor and owner's representative, providing leadership across multidisciplinary teams while managing project scope, schedule, cost, quality,…

Carleton University

Administrative Coordinator (TERM)

Ottawa, ON, Canada

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Job details

Apply by: Dec 4, 2026
Positions available: 1
Posting language: English
Posted: Nov 4, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0176

Job Title: Administrative Coordinator

Job Type: Term Full Time

Department: University Advancement

Job Category: Fundraising

Number of Positions: 1

Date Posted (dd/mm/yyyy): 04/11/2026

Closing Date (dd/mm/yyyy): 12/11/2026

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 01/10/2026

Assignment Duration To: 11/06/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications

The incumbent must possess the following qualifications:

Excellent communication skills and interpersonal skills.
Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
Knowledge of general office practices.
Attention to detail.
Strong organizational and administrative skills.
Solid understanding of online systems.
The ability to work overtime work is required.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.
Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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More about this job

Responsibilities

Administer human resource processes and coordinate technology, records, facilities, and general office operations for the University Advancement office. Provide departmental support for special projects and initiatives.

Requirements

Requires a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or an equivalent combination of education and experience. Requires four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment, along with strong communication, organizational, and administrative skills.

Skills

Communication
Interpersonal Skills
Diplomacy
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
Human Resources Administration
Records Coordination
Facilities Coordination
Office Administration
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

University Advancement
Fundraising
Administrative Operations
Human Resources Administration
Technology Coordination
Records Management
Facilities Coordination
Office Administration
Special Projects
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
HR Forms
Online Systems
Donor Relations
Alumni Relations
Volunteer Relations
Multi-Stakeholder Environment
Attention To Detail
Overtime

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