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Added 9 mins ago
PC
Project Technologist/Senior Project TechnologistHazourdous Materials
Pinchin Canada
Barrie, ON
- $50,000 to $63,000 CAD / year
- Full-time
Current employees are encouraged to speak with their HR Advisor for information on the application process.
Added 9 mins ago
B
Senior Manager, Learning & Knowledge Management
BMO
Toronto, ON · YNG
- Full-time
Acts as a trusted advisor and senior subject matter resource for learning, procedures, change management, communications, and program knowledge.
Added 39 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 39 mins ago
IW
Senior Compliance Specialist, Compliance
IG Wealth Management
Quebec, QC
- Full-time
The work involves gathering and analyzing information from various sources, including client and Advisor file documentation, account and transaction records, reports, audit procedures,…
Added 39 mins ago
IW
Senior Compliance Specialist, Compliance
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The work involves gathering and analyzing information from various sources, including client and Advisor file documentation, account and transaction records, reports, audit procedures,…
Added 39 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 39 mins ago
C
Senior Advisor, Product Line Management, Maintenance & Managed Services
Ciena
Canada
- Full-time
Serve as the expert portfolio advisor for complex maintenance, managed-service and resident-engineer opportunities.
Added 39 mins ago
I
Analyst - Information Security
Innergex
Longueuil, QC
- Full-time
Participate in the investigation and management of security incidents, including root cause analysis, documentation, and the implementation of corrective measures.
Added 39 mins ago
Agency Partner Manager
Reddit
Toronto, ON
…visitors, Reddit is one of the internet’s largest sources of information. For more information, visit…
Added 54 mins ago
S
HR Advisor Specialized in Labor Relations - Temporary
Safran
Mirabel, QC
- Full-time
Added 54 mins ago
T
Senior Finance Analyst
TD
Toronto, ON
- Full-time
…Wealth portfolio. In this role, you will serve as a trusted advisor to business leaders, providing financial insights and guidance that help shape operational decisions, optimize…
Added 54 mins ago
C
Applications Support Sr Analyst - Assistant Vice President
Citi
Mississauga, ON
- Full-time
…potentially conflicting situations using multiple sources of information. Requires good analytical skills in order to filter, prioritize and validate potentially complex and dynamic…
Added 54 mins ago
C
Financial Services Associate
CIBC
Surrey, BC
- Full-time
Client engagement - Leverage your knowledge of cash management, credit, investment and wealth protection to answer questions and provide information to clients. Partner with your Financial…
Added 1 hour ago
TT
Senior Distribution Services Operations Trainer
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $76,620 to $107,268 CAD / year
- Full-time
Serve as a trusted advisor and coach to Distribution Center leadership teams, offering guidance, sharing best practices, and strengthening operational capability and business acumen.Stay…
Added 1 hour ago
CU
Administrative Coordinator (TERM)
Carleton University
Ottawa, ON
- Other
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete…
Added 1 hour ago
I
Brand Technical Specialist (Solutions) - Hashicorp
IBM
Toronto, ON
- $144,000 to $194,400 CAD / year
- Full-time
Serve as Trusted Advisor: You will act as a trusted advisor to aligned accounts, technical teams, and business stakeholders throughout the customer lifecycle.
Added 1 hour ago
SC
Member Experience Advisor - Fort MacLeod
Servus Credit Union
Fort Macleod, AB
- Part-time
We are hiring for a permanent, part-time Member Experience Advisor to join our Fort MacLeod Branch!
Added 1 hour ago
B
Financial Analyst, Corporate Functions
BRP
Sherbrooke, QC
- Full-time
…will be at the forefront of reporting value-added financial information to the management…
Added 1 hour ago
I
Brand Technical Specialist (Solutions) - Hashicorp
IBM
Ottawa, ON
- $144,000 to $194,400 CAD / year
- Full-time
Serve as Trusted Advisor: You will act as a trusted advisor to aligned accounts, technical teams, and business stakeholders throughout the customer lifecycle.
Added 1 hour ago
D
Legal and regulatory compliance Advisor
Desjardins
Levis, QC · Montreal, QC
- Full-time
As a legal and regulatory compliance advisor, you help design, institute and coordinate the compliance framework and enforce related rules. You help ensure that oversight measures such as…
Added 1 hour ago
C1
Senior Sourcing Manager-(Hybrid)
Central 1
Vancouver, BC · Toronto, ON
- Full-time
…million diverse customers in communities across Canada. For more information, visit…
Added 1 hour ago
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Advisor, Indigenous Programs (Coastal GasLink Phase 2)
Raise
Vancouver, BC
- Full-time
Raise is currently hiring an Advisor, Indigenous Programs (Coastal GasLink Phase 2) on behalf of our client. They’re expanding their team to meet growing needs, making this a unique…
Added 1 hour ago
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Senior Humanitarian Advisor
Save the Children Canada
Toronto, ON
- $75,543.87 to $90,652.65 CAD / year
- Full-time
Reporting to the Senior Advisor, Partnerships and Technical Quality, the Senior Humanitarian Advisor is responsible for providing high-quality technical support to humanitarian projects and…
Added 1 hour ago
M
Sr. Specialist, Partner Rewards and Strategic Initiatives
Manulife
Toronto, ON
- Full-time
…insights and process improvements that enhance the Broker and Advisor experience. Leveraging strong analytical, organizational and stakeholder management skills, the incumbent supports…
Added 2 hours ago
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Auto Mobile Advisor
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Kelowna, BC
- Full-time
As an Auto Mobile Advisor, reporting to the Branch Manager, you will build, serve, and maintain relationships with clients and local dealerships throughout the community to provide diverse…

Carleton University

Administrative Coordinator (TERM)

Ottawa, ON, Canada

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Job details

Apply by: Dec 4, 2026
Positions available: 1
Posting language: English
Posted: Nov 4, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0176

Job Title: Administrative Coordinator

Job Type: Term Full Time

Department: University Advancement

Job Category: Fundraising

Number of Positions: 1

Date Posted (dd/mm/yyyy): 04/11/2026

Closing Date (dd/mm/yyyy): 12/11/2026

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 01/10/2026

Assignment Duration To: 11/06/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications

The incumbent must possess the following qualifications:

Excellent communication skills and interpersonal skills.
Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
Knowledge of general office practices.
Attention to detail.
Strong organizational and administrative skills.
Solid understanding of online systems.
The ability to work overtime work is required.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.
Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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More about this job

Responsibilities

Administer human resource processes and coordinate technology, records, facilities, and general office operations for the University Advancement office. Provide departmental support for special projects and initiatives.

Requirements

Requires a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or an equivalent combination of education and experience. Requires four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment, along with strong communication, organizational, and administrative skills.

Skills

Communication
Interpersonal Skills
Diplomacy
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
Human Resources Administration
Records Coordination
Facilities Coordination
Office Administration
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

University Advancement
Fundraising
Administrative Operations
Human Resources Administration
Technology Coordination
Records Management
Facilities Coordination
Office Administration
Special Projects
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
HR Forms
Online Systems
Donor Relations
Alumni Relations
Volunteer Relations
Multi-Stakeholder Environment
Attention To Detail
Overtime

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