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Added 29 mins ago
A
Health, Safety And Environment Advisor
Actalent
Ajax, ON
- $43 to $55 CAD / hour
- Full-time
…institutional (ICI) construction. The advisor works closely with field personnel and leadership to maintain safe working conditions, ensure compliance with regulatory and client…
Added 59 mins ago
NE
Sales Operations Analyst
Nexus Energy
Toronto, ON
- Contract
Education: Bachelor’s degree or college diploma in Business, Marketing, Engineering, Finance, Mathematics, Data Analytics, or a related field
Added 1 hour ago
TS
Direct Support Worker – Warming Centre
The Salvation Army in Canada
Prince Albert, SK
- Part-time
Internal: Team Lead, Corps Officer, Program Coordinator, clients, other staff
Added 1 hour ago
TS
Team Lead Warming Center– Direct Support Worker
The Salvation Army in Canada
Prince Albert, SK
- Full-time
Reports to program coordinator any support accommodations or plans developed with guests
Added 2 hours ago
G
GIS Coordinator
GeoCareerGo
Port Elgin, ON
- $76,288 to $86,691 CAD / year
- Full-time
The Town of Saugeen Shores is seeking an analytical and motivated GIS Coordinator to manage GIS-related operations across municipal departments. Reporting to the Asset Management…
Added 2 hours ago
MQ
Logistics Coordinator - Contract 3 months
Marcatus QED
Toronto, ON
- $40,000 CAD / year
- Full-time
The Logistics Coordinator will support daily logistics operations, coordinate shipments, and maintain accurate shipping and customs documentation. Reporting to the Supply Chain Lead and…
Added 3 hours ago
PH
Social Worker - Medicine (NSPH)
Providence Health Care
Vancouver, BC
- Full-time
…Professional Practice Leader and/or Research, Education and Practice Coordinator, the position supports the interdisciplinary program/team, which is under the direction of the Patient Care…
Added 3 hours ago
TC
Program Coordinator 2, Full-Time
Taproot Community Support Services
Parksville, BC
- Full-time
The Program Coordinator 2 (PC2) Plans, implements and oversees the day to day operations of a program in this CARF accredited agency; directly supervises program staff and provides support…
Added 3 hours ago
V
Anlst II, IT
Vale
Canada
- Full-time
This role acts as a central coordinator, bridging the gap between project delivery and operational support, ensuring all parties are aligned for a successful transition.
Added 3 hours ago
SM
Regional Stroke Program Coordinator South East Toronto Stroke Network
St. Michael's Hospital
Toronto, ON
- Full-time
…Toronto Stroke Network (SETSN)]. The Regional Stroke Program coordinator works with the regional team and with partner organizations spanning the stroke care continuum - acute,…
Added 3 hours ago
CL
Marketing Digital Coordinator
CRAFT Living Inc.
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We are looking for an organized, curious, and hands-on Marketing Digital Coordinator to support the day-to-day delivery of marketing across our three brands. This is a six-month, full-time…
Added 3 hours ago
AG
Logistics Coordinator
ATCO Group
La Prairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 4 hours ago
AB
New Product Development (NPD) Coordinator
Applied Biological Materials Inc
Richmond, BC
- $50,000 to $60,000 CAD / year
- Contract
To support our continued expansion, we are seeking a New Product Development (NPD) Coordinator to support new product development across scientific and commercial teams. You will maintain…
Added 4 hours ago
PH
Social Worker - Emergency Department (NSPH)
Providence Healthcare
Vancouver, BC
- Part-time
…Professional Practice Leader and/or Research, Education and Practice Coordinator, the position supports the interdisciplinary program/team, which is under the direction of the Patient Care…
Added 4 hours ago
AT
Recruitment and HR Coordinator
Arrow Transportation Systems Inc.
Kamloops, BC
- Full-time
We are looking for an Recruitment & HR Coordinator to join the Arrow team in Kamloops, BC.
Added 4 hours ago
A
Food & Beverage Administrator
AccorHotel
Whistler, BC
- Full-time
Minimum 2 years of Food & Beverage experience, with previous administrative, coordinator, or hospitality support experience considered an asset.
Added 4 hours ago
LL
Location Coordinator | Toronto
Laurus Lifestyles
Toronto, ON
- Full-time
Laurus Summer Camp is seeking an enthusiastic, organized, and proactive Location Coordinator to join our Toronto team at Rosedale Day School for March Break 2027, with the possibility of…
Added 4 hours ago
G
Senior Project Coordinator - Buildings
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Coordinator to join our Buildings Division. Reporting to the Senior Operations Manager, this role plays a key part in the successful…
Added 4 hours ago
G
Project Coordinator - Buildings
Graham
Calgary, AB
- Full-time
Graham is actively recruiting for a Project Coordinator supporting the Calgary Buildings Division. Reporting to the Project Manager, the Project Coordinator provides essential support to…
Added 5 hours ago
FH
Food & Beverage Administrator
Fairmont Hotels & Resorts
Whistler, BC
- Full-time
Minimum 2 years of Food & Beverage experience, with previous administrative, coordinator, or hospitality support experience considered an asset.
Added 5 hours ago
SH
Resident Services & TRC Coordinator
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Lions Housing Centres is looking for an organized, compassionate, and resident-focused Resident Services & TRC Coordinator to join our team.
Added 5 hours ago
TS
Team Lead Warming Center– Direct Support Worker
The Salvation Army Canada and Bermuda Territory
Prince Albert, SK
- Full-time
Reports to program coordinator any support accommodations or plans developed with guests
Added 5 hours ago
TS
Direct Support Worker – Warming Centre
The Salvation Army Canada and Bermuda Territory
Prince Albert, SK
- Part-time
Internal: Team Lead, Corps Officer, Program Coordinator, clients, other staff
Added 5 hours ago
SL
Health & Safety Coordinator
Sultran Ltd
Port Moody, BC
- Full-time
We are currently seeking an HSSE Coordinator to join our team. Reporting to the HSSE Supervisor and collaborating closely with the HSSE team and other departments across the Enterprise, the…
Added 5 hours ago
VW
Academy Kit & Equipment Coordinator
Vancouver Whitecaps FC
Vancouver, BC
- $40,000 to $45,000 CAD / year
- Full-time
Vancouver Whitecaps FC is seeking an Academy Kit & Equipment Coordinator who is responsible for the day-to-day preparation, organization and management of kit and equipment for the…

Carleton University

Administrative Coordinator (TERM)

Ottawa, ON, Canada

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Job details

Apply by: Dec 4, 2026
Positions available: 1
Posting language: English
Posted: Nov 4, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0176

Job Title: Administrative Coordinator

Job Type: Term Full Time

Department: University Advancement

Job Category: Fundraising

Number of Positions: 1

Date Posted (dd/mm/yyyy): 04/11/2026

Closing Date (dd/mm/yyyy): 12/11/2026

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 01/10/2026

Assignment Duration To: 11/06/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications

The incumbent must possess the following qualifications:

Excellent communication skills and interpersonal skills.
Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
Knowledge of general office practices.
Attention to detail.
Strong organizational and administrative skills.
Solid understanding of online systems.
The ability to work overtime work is required.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.
Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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More about this job

Responsibilities

Administer human resource processes and coordinate technology, records, facilities, and general office operations for the University Advancement office. Provide departmental support for special projects and initiatives.

Requirements

Requires a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or an equivalent combination of education and experience. Requires four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment, along with strong communication, organizational, and administrative skills.

Skills

Communication
Interpersonal Skills
Diplomacy
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
Human Resources Administration
Records Coordination
Facilities Coordination
Office Administration
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

University Advancement
Fundraising
Administrative Operations
Human Resources Administration
Technology Coordination
Records Management
Facilities Coordination
Office Administration
Special Projects
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
HR Forms
Online Systems
Donor Relations
Alumni Relations
Volunteer Relations
Multi-Stakeholder Environment
Attention To Detail
Overtime

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