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Added 12 mins ago
CC
Bilingual Commercial Sales Consultant- Hybrid
Canon Canada
Montreal, QC
- $83,127 to $88,721 CAD / year
- Full-time
As a Bilingual Commercial Sales Consultant reporting to the Sales Manager, Emerging & Key Accounts, you will be the primary point of contact for small-to-medium-sized businesses within a…
Added 12 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 12 mins ago
AC
Analyste d’affaires, Marchés des capitaux
Amaris Consulting | Part of Mantu
Toronto, ON
- Full-time
Nous recherchons des consultants dynamiques pour renforcer notre équipe en Systèmes d'Information & Digital à Toronto/Montréal. Votre expérience, vos connaissances et votre engagement nous…
Added 12 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 12 mins ago
B
Senior Manager, Physical Security
BGIS
Markham, ON
- Full-time
The Senior Manager, Physical Security will be a key member of the BGIS Corporate Security and Business Continuity Management team, and will lead North American physical security…
Added 12 mins ago
G
Senior Project Coordinator - Buildings
Graham
Vancouver, BC
- Full-time
…our Buildings Division. Reporting to the Senior Operations Manager, this role plays a key part in the successful delivery of complex commercial, institutional, and mixed-use construction…
Added 12 mins ago
T
Senior Project Manager (Experiential Production)
THE·TEAM
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.
Added 12 mins ago
AC
Product Owner, Solutions des marchés des capitaux
Amaris Consulting | Part of Mantu
Toronto, ON
- Full-time
Nous recherchons des consultants dynamiques pour renforcer notre équipe en Systèmes d'Information & Digital à Toronto/Montréal. Votre expérience, vos connaissances et votre engagement nous…
Added 12 mins ago
AC
Full-time Student Success Specialist
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.
Added 12 mins ago
A
Information Technology (IT) Manager
Argus
AB · Edmonton, AB
- Full-time
Reporting to the CFO, the IT Manager oversees and provides the strategic and operational leadership for the information technology function, including IT infrastructure, cybersecurity, ERP…
Added 12 mins ago
AC
Full-time Institutional Research Advanced Data Analyst
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Reporting to the Manager, Institutional Analytics and Planning, the IR Advanced Data Analyst develops predictive models, forecasts and advanced analytical tools to support strategic,…
Added 12 mins ago
R
Employment Resource Supervisor
Reena
Thornhill, ON
- $71,500 CAD / year
- Full-time
…with multiple stakeholders including individuals, families, support workers, employers, community agencies, and educators. Additional duties include developing, facilitating and evaluating…
Added 27 mins ago
T
Senior Finance Analyst
TD
Toronto, ON
- Full-time
This role reports to the Senior Finance Manager, BWI Finance, within the Global Technology & Solutions (GTS) Finance team. GTS plays a critical role in enabling the bank's strategic…
Added 27 mins ago
T
Product Control Analyst
TD
Toronto, ON
- Full-time
Support accurate classification, measurement and reporting of instruments, with appropriate evidence and control documentation.
Added 27 mins ago
T
Engineer I
TD
Mississauga, ON · Toronto, ON
- Full-time
University or Post-Graduate Degree in Computer Science/Engineering, Cybersecurity, Information systems/technology or a related discipline
Added 27 mins ago
C
Network Technical Project Manager, Vice President
Citi
Mississauga, ON · Toronto, ON
- Full-time
The Network Technical Project Manager is a senior-lead position responsible for the successful execution of complex, strategic, enterprise-wide technology initiatives critical to Citi’s…
Added 42 mins ago
HI
Project Manager
HRbrain Inc.
Montreal, QC
- Contract
Senior Project Manager, you will join the Strategic Initiatives Delivery team within Architecture, Data & Analytics to manage delivery of medium to large scale projects working…
Added 42 mins ago
BL
Client Relations & Business Development Specialist
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
New Business RFPs and Pitches – Drafting information packages and other client-pitch and proposal materials for routine work for assigned groups; supporting the development of more complex…
Added 42 mins ago
GP
Product Manager (Enterprise AI)
Global Pharma Tek
ON · Ontario, Canada
- Contract
Role Summary: The Product Manager, Enterprise AI will provide end-to-end product leadership for priority AI initiatives, from opportunity identification and intake through prioritization,…
Added 42 mins ago
T
Engineer I
TD
Toronto, ON
- Full-time
University or Post-Graduate Degree in Computer Science/Engineering, Cybersecurity, Information systems/technology or a related discipline
Added 42 mins ago
W
Co-op Student, Actuarial (IT Focus)
WorkSafeBC
Richmond, BC
- Full-time
…you for success. You will be partnering and meeting with your manager to discuss your goals and align them with the team’s vision. Additionally, you will learn how our department…
Added 42 mins ago
SR
AI & Data Governance Program Manager
Swim Recruiting
Vancouver, BC
- $80 to $90 CAD / hour
- Contract
6-month contract Program Manager role to support AI and data governance at a large publicly traded organization.
Added 42 mins ago
FB
Senior Project Manager
Forbes Bros. Group of Companies
Toronto, ON
- Full-time
Travel: Travel to support projects at active or remote construction sites as required.
Added 42 mins ago
W
Senior Manager, Data Analytics
Walmart
Mississauga, ON
- Full-time
The Senior Manager, Data Analytics & AI Transformation is responsible for leading the development, maintenance and continuous improvement of data, analytics and AI-enabled tools that…
Added 42 mins ago
C
Regional Recruiter - Canada
Chipotle
Toronto, ON
- Full-time
…leadership candidates, and maintain strong candidate pipelines to support restaurant staffing needs. This is a high-volume, results-driven role requiring sound judgment, effective…

Carleton University

Administrative Coordinator (TERM)

Ottawa, ON, Canada

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Job details

Apply by: Dec 4, 2026
Positions available: 1
Posting language: English
Posted: Nov 4, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0176

Job Title: Administrative Coordinator

Job Type: Term Full Time

Department: University Advancement

Job Category: Fundraising

Number of Positions: 1

Date Posted (dd/mm/yyyy): 04/11/2026

Closing Date (dd/mm/yyyy): 12/11/2026

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 01/10/2026

Assignment Duration To: 11/06/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications

The incumbent must possess the following qualifications:

Excellent communication skills and interpersonal skills.
Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
Knowledge of general office practices.
Attention to detail.
Strong organizational and administrative skills.
Solid understanding of online systems.
The ability to work overtime work is required.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.
Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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More about this job

Responsibilities

Administer human resource processes and coordinate technology, records, facilities, and general office operations for the University Advancement office. Provide departmental support for special projects and initiatives.

Requirements

Requires a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or an equivalent combination of education and experience. Requires four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment, along with strong communication, organizational, and administrative skills.

Skills

Communication
Interpersonal Skills
Diplomacy
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
Human Resources Administration
Records Coordination
Facilities Coordination
Office Administration
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

University Advancement
Fundraising
Administrative Operations
Human Resources Administration
Technology Coordination
Records Management
Facilities Coordination
Office Administration
Special Projects
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
HR Forms
Online Systems
Donor Relations
Alumni Relations
Volunteer Relations
Multi-Stakeholder Environment
Attention To Detail
Overtime

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