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Added 8 mins ago
ML
Project Controls Manager
Maple Leaf Foods Inc.
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Full-time
We’re a global food company with approximately 10,000 team members. We operate sites in 20+ locations across Canada. We also have locations in the U.S. and Mexico and do business in Asia.
Added 8 mins ago
AT
Senior Administrator
Arrow Transportation Systems Inc.
Fort St. James, BC
- Full-time
Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes,…
Added 22 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 22 mins ago
AC
Analyste d’affaires, Marchés des capitaux
Amaris Consulting | Part of Mantu
Toronto, ON
- Full-time
We are looking for dynamic consultants to grow our Information Systems and DigitaL team in Toronto/Montreal. Your experience, knowledge, and commitment will help us to face our client's…
Added 22 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Solution Architect plays a key role in shaping and delivering technology solutions that support IG's marketing, advisor engagement, and digital experience capabilities. Working closely…
Added 22 mins ago
B
Senior Manager, Physical Security
BGIS
Markham, ON
- Full-time
The Senior Manager, Physical Security will be a key member of the BGIS Corporate Security and Business Continuity Management team, and will lead North American physical security…
Added 22 mins ago
T
Senior Project Manager (Experiential Production)
THE·TEAM
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.
Added 22 mins ago
AC
Product Owner, Solutions des marchés des capitaux
Amaris Consulting | Part of Mantu
Toronto, ON
- Full-time
We are looking for dynamic consultants to grow our Information Systems and Digital team in Toronto/Montreal. Your experience, knowledge, and commitment will help us to face our client's…
Added 22 mins ago
A
Information Technology (IT) Manager
Argus
AB · Edmonton, AB
- Full-time
Reporting to the CFO, the IT Manager oversees and provides the strategic and operational leadership for the information technology function, including IT infrastructure, cybersecurity, ERP…
Added 23 mins ago
R
Employment Resource Supervisor
Reena
Thornhill, ON
- $71,500 CAD / year
- Full-time
We use AI-supported technology to help sort applications according to role-specific criteria, but all decisions throughout the hiring process are made by human reviewers.
Added 37 mins ago
R
Senior IT Program Manager
Raise
Toronto, ON · North York, ON
- Full-time
The Senior Program Manager is accountable for the end-to-end leadership of complex, enterprise technology programs comprising multiple projects and interdependent workstreams. The role…
Added 38 mins ago
UO
Energy Conservation Engineer
University of British Columbia
Vancouver, BC · UBCV | Campus Energy Centre (CEC)
- $9,599.75 to $14,385.5 CAD / month
- Full-time
- Reading and writing sequences of operation and BMS code to troubleshoot and optimize building systems.
Added 38 mins ago
T
Engineer I
TD
Mississauga, ON · Toronto, ON
- Full-time
University or Post-Graduate Degree in Computer Science/Engineering, Cybersecurity, Information systems/technology or a related discipline
Added 38 mins ago
C
Network Technical Project Manager, Vice President
Citi
Mississauga, ON · Toronto, ON
- Full-time
The Network Technical Project Manager is a senior-lead position responsible for the successful execution of complex, strategic, enterprise-wide technology initiatives critical to Citi’s…
Added 52 mins ago
HI
Project Manager
HRbrain Inc.
Montreal, QC
- Contract
Senior Project Manager, you will join the Strategic Initiatives Delivery team within Architecture, Data & Analytics to manage delivery of medium to large scale projects working…
Added 52 mins ago
GP
Product Manager (Enterprise AI)
Global Pharma Tek
ON · Ontario, Canada
- Contract
Role Summary: The Product Manager, Enterprise AI will provide end-to-end product leadership for priority AI initiatives, from opportunity identification and intake through prioritization,…
Added 52 mins ago
T
Engineer I
TD
Toronto, ON
- Full-time
University or Post-Graduate Degree in Computer Science/Engineering, Cybersecurity, Information systems/technology or a related discipline
Added 52 mins ago
FB
Senior Project Manager
Forbes Bros. Group of Companies
Toronto, ON
- Full-time
The Senior Project Manager leads complex utility, energy, and infrastructure projects from early contractor involvement and pre-construction through engineering, procurement, construction,…
Added 53 mins ago
C
Regional Recruiter - Canada
Chipotle
Toronto, ON
- Full-time
Proactively source, engage, screen and assess candidates through Indeed, LinkedIn, applicant tracking systems, professional networks and other channels.
Added 1 hour ago
CU
Administrative Coordinator (TERM)
Carleton University
Ottawa, ON
- Other
…requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to…
Added 1 hour ago
RO
Group Sales Assistant
Royal Ontario Museum
Toronto, ON
- Part-time
Support the daily business of Group Sales by arranging and selling tailored group visits for a variety of clients, including Tour Operators, performance troupes, corporate teams, and…
Added 1 hour ago
S
Product Owner - Digital Enablement
Sanofi
Toronto, ON
- Full-time
…you can play a vital part in the performance of our entire business while helping to make an impact on millions around the…
Added 1 hour ago
MC
Cloud Operations Engineer – Azure AKS Terraform (36170)
Myticas Consulting
Toronto, ON
- Full-time
Reporting to the Manager, Cloud Operations, the successful candidate will be responsible for deploying, maintaining, supporting, and optimizing a mission-critical SaaS environment hosted on…
Added 1 hour ago
ES
Associate Development Manager - FC
EA SPORTS
Vancouver, BC
- Full-time
Maintain up-to-date trackers and ensure information remains accurate across relevant systems.
Added 1 hour ago
CG
Senior Manager, ERP
Calian Group
Ottawa, ON
- Full-time
Bachelor’s degree in Information Technology, Business Administration, or a related field

Carleton University

Administrative Coordinator (TERM)

Ottawa, ON, Canada

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Job details

Apply by: Dec 4, 2026
Positions available: 1
Posting language: English
Posted: Nov 4, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0176

Job Title: Administrative Coordinator

Job Type: Term Full Time

Department: University Advancement

Job Category: Fundraising

Number of Positions: 1

Date Posted (dd/mm/yyyy): 04/11/2026

Closing Date (dd/mm/yyyy): 12/11/2026

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 01/10/2026

Assignment Duration To: 11/06/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications

The incumbent must possess the following qualifications:

Excellent communication skills and interpersonal skills.
Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
Knowledge of general office practices.
Attention to detail.
Strong organizational and administrative skills.
Solid understanding of online systems.
The ability to work overtime work is required.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.
Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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More about this job

Responsibilities

Administer human resource processes and coordinate technology, records, facilities, and general office operations for the University Advancement office. Provide departmental support for special projects and initiatives.

Requirements

Requires a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or an equivalent combination of education and experience. Requires four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment, along with strong communication, organizational, and administrative skills.

Skills

Communication
Interpersonal Skills
Diplomacy
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
Human Resources Administration
Records Coordination
Facilities Coordination
Office Administration
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

University Advancement
Fundraising
Administrative Operations
Human Resources Administration
Technology Coordination
Records Management
Facilities Coordination
Office Administration
Special Projects
Microsoft Word
Microsoft Excel
Microsoft Access
Banner Advancement
FAST
Microsoft Outlook
SharePoint
Microsoft Teams
HR Forms
Online Systems
Donor Relations
Alumni Relations
Volunteer Relations
Multi-Stakeholder Environment
Attention To Detail
Overtime

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