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Added 1 min ago
(CAN) Leader de nuit
Walmart Canada
Quebec, QC
Full-time
Position Summary...Working as an Overnight Lead Department Manager at Walmart Canada is a great opportunity to build leadership experience in a fast‑paced retail environment. In this role,…
Added 2 mins ago
Retail Assistant Store Manager
Skechers
Winnipeg, MB
Part-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 2 mins ago
Retail Assistant Store Manager
Skechers
Winnipeg, MB
Full-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 2 mins ago
Diagnostic Imaging Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a recognized Medical Administrative Assistant Program at a recognized educational institution, a recognized medical secretary program or the first year of a…
Added 2 mins ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 2 mins ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 2 mins ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 2 mins ago
Unit Assistant - ACF Medicine - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 2 mins ago
Cross-Trained General Duty Technologist
Winnipeg Regional Health Authority
Gimli, MB
Graduate of an approved Laboratory or Radiology Assistant Program.
Added 2 mins ago
Unit Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 33 mins ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Department / Research Program: Cancer Research Program, RI-MUHC
Added 33 mins ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The project deals with the role of peroxisomes in the regulation of skeletal muscle homeostasis. The research assistant will work with the principal investigator to design and conduct…
Added 48 mins ago
Stage Experience Lead
sephora.com
Winnipeg, MB
$20.8 to $24.45 CAD / hour
Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 hour ago
Executive Assistant
Independent Electricity System Operator
Canada
As a trusted partner to senior leadership, the Executive Assistant provides high-quality administrative and operational support that enables leaders to focus on strategic priorities and…
Added 1 hour ago
Registered Nurse - Regular Part Time (MVF FC RN D2 0.40) AgeCare Villa Forum
AgeCare
Mississauga, ON
Part-time
…difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 1 hour ago
Registered Nurse Regular Part Time AgeCare Ballycliffe
AgeCare
Ajax, ON
Part-time
…difficulties in processing physician orders to the Director of Care/Assistant Director of…
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Registered Nurse - AgeCare Gibson
AgeCare
Toronto, ON
Part-time
In collaboration with the Director of Care/Assistant Director of Care, implement AgeCare policies and procedures on the neighbourhood. Provide input into the revision of procedures within…
Added 1 hour ago
Student Support Assistant, Kullik Ilihakvik
Government of Nunavut
Cambridge Bay, NU
Full-time
The Student Support Assistant (SSA) supports the inclusion of students in the education program.
Added 2 hours ago
MEDICAL LABORATORY ASSISTANT II
Northern Health - BC
Prince George, BC
Part-time
Are you a registered Medical Laboratory Assistant looking to highlight your knowledge, skills, and abilities in a new and dynamic environment? We currently have an opportunity for you to…
Added 2 hours ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 2 hours ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 2 hours ago
Executive Assistant II | Contract until March 2028
lululemon
Vancouver, BC
Full-time
…two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their…
Added 2 hours ago
MLS NEXT PRO Assistant Athletic Therapist
Vancouver Whitecaps FC
Vancouver, BC
$55,000 to $60,000 CAD / year
Full-time
Vancouver Whitecaps FC is seeking an Assistant Athletic Trainer/Therapist to provide the Club’s day-to-day sports medicine operations and the health, safety and performance of its Players.
Added 2 hours ago
Clinical Administrative Assistant, Administrative Services Department
University of Calgary
Calgary, AB
Full-time
The Administrative Services Department in the Cumming School of Medicine is currently seeking two (2) Full-time Temporary Relief Clinical Administrative Assistant(s) for approximately 24…
Added 2 hours ago
C203 Program Assistant - Casual
Phoenix Drug & Alcohol Recovery and Education Society
Surrey, BC
Full-time
The Program Assistant supports the daily operations of the facility and supports clients by providing a variety of day-to-day physical, emotional, and social supports, life skills…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

Apply by: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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