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Added 4 hours ago
VH
Clinical Assistant- IMG
Verismo Health
Amherstview, ON
- Full-time
Role Description The Clinical Assistant – Bilingual role is a full-time, on-site position based in Casselman, ON. This role supports day-to-day clinic operations by assisting healthcare…
Added 6 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 6 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 6 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 6 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 7 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
…1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative…
Added 7 hours ago
SO
Spirit of Math Vice Principal - Willowdale
Spirit of Math Schools Inc.
Toronto, ON · North York, ON
- Full-time
Supervise, train, and mentor teaching staff, assistant teachers, and administrative personnel to maintain high educational standards.
Added 8 hours ago
PO
Administrative Coordinator
Peak of the Market Ltd.
Winnipeg, MB
- Full-time
…the day-to-day operations of the office, the Senior Executive Assistant to the CEO, and various departments across Peak. This is a varied role where no two days are the same. You may be…
Added 8 hours ago
H
Administrative Assistant
Ha-Shilth-Sa
Port Alberni, BC
- Full-time
…motivated term (to March 31, 2027), full-time Administrative Assistant. This position performs a variety of complex administrative duties. Based out of Port Alberni, the Administrative…
Added 8 hours ago
FV
Educational Assistant, Part Time
Fort Vermilion School Division
Fort Vermilion, AB
- Part-time
The Educational Assistant is part of a school team effectively supporting students in the Divisional priorities of Numeracy, Literacy, Connectivity and Careers. Educational Assistants work…
Added 9 hours ago
PH
Administrative Assistant 2
Provincial Health Services Authority
Vancouver, BC
- Full-time
BC Emergency Health Services (BCEHS) is hiring a Administrative Assistant 2.
Added 10 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $4,582 to $4,816 CAD / month
- Full-time
…1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative…
Added 10 hours ago
SO
Assistant Project Leader
Spirit Omega Inc.
Pickering, ON
- Contract
…corporate and local procedures pertinent to project control and…
Added 11 hours ago
YU
Executive Assistant
York University
Toronto, ON
- Full-time
…within a fast-paced and dynamic environment, the Executive Assistant provides professional, confidential and proactive support to the Vice Provost Students, Assistant Vice Provost, and…
Added 11 hours ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Job Title: Administrative Assistant, Front Desk
Added 12 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Lebret, SK
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 12 hours ago
TL
Elementary & Secondary Principal/Vice-Principal Pool
Trillium Lakelands District School Board
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Added 12 hours ago
AC
General Manager Assistant – Bilingual English & Mandarin
Aosom Canada
Toronto, ON · North York, ON
- Full-time
We are seeking a proactive and organized General Manager Assistant to support the General Manager in achieving annual business objectives, coordinating operational and management…
Added 13 hours ago
AC
Assistant(e) Administratif(ve) | Admin Assistant
Aston Carter
Saint-Eustache, QC
- $31 to $35 CAD / hour
- Contract
Added 13 hours ago
AC
Assistant Administratif RH/HR Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- $29 to $34 CAD / hour
- Contract
Administration des dossiers des employés : Créer, mettre à jour et fermer les dossiers des employés dans les systèmes (SuccessFactors/SAP). Scanner, classer et archiver les documents dans…
Added 15 hours ago
VC
Program Assistant - Mental Health & Substance Use (Medical Transcription)
Vancouver Coastal Health
Vancouver, BC
- $29.72 CAD / hour
- Temporary
Come work as a Program Assistant with Vancouver Coastal Health (VCH) on the Access and Assessment Centre team at Joseph & Rosalie Segal & Family Health Centre in Vancouver, BC! Apply now to…
Added 16 hours ago
Finance and Operations Assistant
University of Toronto
Toronto, ON
As Finance and Operations Assistant, you will work closely with the Business Manager to support our department's financial administration, post-award activities, and day-to-day operations.…
Added 16 hours ago
Graduate Program Coordinator
University of Toronto
Toronto, ON
…Faculty of Kinesiology & Physical Education. Reporting to the Assistant Registrar, Graduate Programs, the Graduate Program Coordinator provides day to day program support by answering…
Added 16 hours ago
CO
Director of Planning & Development
County of Wetaskiwin No.10
Wetaskiwin, AB
- Full-time
…integral member of the Senior Leadership Team reporting to the Assistant Chief Administrative Officer, you will provide experience, direction, and mentoring to staff, prepare and monitor…
Added 16 hours ago
Assistant Educator - Casual Supply
Upper Canada Child Care
Newmarket, ON
We are currently recruiting an Assistant Educator to join our Team in Newmarket at the following location: Armitage Village PS.

Closed listing

Carleton University

Graduate Administrator

Ottawa, ON, Canada

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Closing date: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

Archived listing. The details below describe a past opening.

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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About employer

More about this job

Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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