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Added 13 mins ago
Concierge
JLL
Toronto, ON
$57,000 to $60,000 CAD / year
Full-time
…community, reporting directly to the Leasing and Resident Experience Manager. Your role is pivotal in creating an exceptional resident experience through attentive service, strong…
Added 14 mins ago
Sustaining Manager - Onsite
Curtiss-Wright Corporation
Ottawa, ON · Canada-Ottawa
Full-time
We’re looking for a hands-on, self-motivated Sustaining Engineering Manager with a background in product development with a proven track record of successfully managing sustaining product…
Added 14 mins ago
Senior Digital Marketing Manager
Church & Dwight Co., Inc.
Mississauga, ON
Full-time
Church & Dwight Canada is seeking a strategic, innovative, and results-driven Senior Digital Marketing Manager to lead the evolution of our digital marketing and eCommerce strategy across…
Added 14 mins ago
Library Assistant - Access Services
University of Guelph
Guelph, ON
As part of the Learning & Curriculum Support team, Access Services develops and implements services that connect library users with experts, collections, technology, and spaces to help…
Added 14 mins ago
Nurse (Casual)
Algonquin College
Ottawa, ON
Part-time
Reporting to the Manager of Health Services, the part-time nurse provides on-campus health care and education to students, staff and faculty in collaboration with the Health Services team.…
Added 14 mins ago
Senior Programmer/Database Administrator - Initiatives/Opportunities
Fanshawe Toronto@ILAC
London, ON
Full-time
…Student of the colleges Enterprise Resource Planning Student Information System Migration. The analysts will help support key initiatives regarding the conversion, migration, integration…
Added 14 mins ago
Programmer/Analyst - Initiatives/Opportunities
Fanshawe Toronto@ILAC
London, ON
Full-time
…Student of the colleges Enterprise Resource Planning Student Information System Migration. The analysts will help support key initiatives regarding the conversion, migration, integration…
Added 14 mins ago
Electrical Engineer
Johnson Controls
AB · SA - Edmonton Orion
Full-time
Under the supervision of the Senior Electrical Engineering Manager, this position is responsible for collaborating in technical client conversations, pricing efforts, design development,…
Added 29 mins ago
Capital market support engineer
Capgemini
Montreal, QC
…help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive…
Added 29 mins ago
Retail Sales Associate
Canna Cabana
Sudbury, ON · Paul Street, Sudbury, ON
$17.6 to $18.5 CAD / hour
Part-time
Adapt communication style in order to deliver information effectively to a range of individuals
Added 29 mins ago
Lead Security Analyst - Cloud Secuity
Open Text Corporation
Richmond Hill, ON
Global Information Security (GIS) leverages our people, processes and technology to develop new digitalization efforts that ensure our enterprise systems’ reliability, minimize staff…
Added 43 mins ago
Product Manager, Photonic Design and Simulation
Synopsys Inc
Vancouver, BC
Full-time
Support go-to-market execution by collaborating with Product Marketing on launch plans, sales enablement materials, webinars, conference presentations, and technical collateral that help…
Added 43 mins ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 43 mins ago
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The Research MRI technologist will provide technical support for specific research using MRI as assigned based on research funding and needs. They will work under the supervision of Dr.…
Added 43 mins ago
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 43 mins ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…experiential learning opportunities. Reporting to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and…
Added 43 mins ago
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The Research MRI technologist will provide technical support for specific research using MRI as assigned based on research funding and needs. They will work under the supervision of Dr.…
Added 43 mins ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The Research Institute of the MUHC is seeking an interim Project Manager to join the Capture and Optimization of Research Data (CORD) platform of the Centre for Outcomes Research and…
Added 43 mins ago
Capital market support engineer
Capgemini
Montreal, QC
Full-time
…help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive…
Added 43 mins ago
Technical Trainer
Survalent
Toronto, ON · Greater Toronto Area, Canada
Full-time
Are you a technical professional who enjoys making complex technology easy to understand? At Survalent we are seeking a Technical Trainer to develop and deliver effective technical training…
Added 59 mins ago
Dietary Aid - Casual
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ON · Stoney Creek, ON
Part-time
The Dietary Aide reports to the Food Service Manager/ Food Service Supervisor and is expected to demonstrate commitment to resident safety by preparing meals directed by the cook for…
Added 59 mins ago
Business Systems Analysis Specialist
TD
Toronto, ON
Full-time
Global Transaction Banking technology team focuses on delivering top-tier technology solutions to enable and grow the global GTB business.
Added 59 mins ago
Senior Manager - ETAM - Technology Standards and Product Catalogue
TD
Toronto, ON
Full-time
Establish TRM and TPM including taxonomy, technology categories, standards statuses (approved, contained, retiring, prohibited) and lifecycle data for software and hardware models
Added 59 mins ago
Actuarial Analyst II
TD
Toronto, ON · Montreal, QC
Full-time
Develop and support deep analytics on business results and performance to identify strategies to mitigate the impact of inflation and growth on our operations.
Added 59 mins ago
Senior Manager, Enterprise Data Quality Management
TD
Toronto, ON
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This leader owns the Data Content Manager blueprint framework, deviation-management process, certification cycles, data quality reporting, and control-testing program across the…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

Apply by: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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