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Added 11 mins ago
Project Manager, Construction (Canada East)
BOXX Modular (Canada)
Stoney Creek, NB
Full-time
We are seeking a driven Project Manager based in Stoney Creek, Branch in Ontario, supporting projects across Ontario (primary), with additional coverage in Ottawa, Montreal,
Added 12 mins ago
Community Manager (Temporary Full-Time)
OLD OAK PROPERTIES
London, ON
$49,000 to $53,000 CAD / year
Full-time · Temporary
As our Community Manager, you’ll be the go-to person for residents and a key part of the on-site team. You’ll build relationships, solve problems, keep communication flowing, coordinate…
Added 12 mins ago
Training Manager (Internal Posting)
Commissionaires Nova Scotia
Bedford, NS
We are looking for a Training Manager to lead CNS’ Training Team and oversee the development and delivery of high-quality training for employees and external clients across Nova Scotia.
Added 12 mins ago
Estimating and Procurement Manager
The Taggart Group of Companies
Ottawa, ON
Full-time
The Estimating and Procurement Manager leads the estimating, costing, tendering, purchasing, procurement and contract-administration functions for Tartan Homes. The role provides oversight…
Added 12 mins ago
Estimator
The Taggart Group of Companies
Ottawa, ON
Full-time
Reports to: Estimating and Procurement Manager
Added 12 mins ago
Manager, Strategic Operations and Administration
SOAR Community Services
Brantford, ON
Up to $71,818.5 CAD / year
Full-time
We're Hiring: Manager, Strategic Operations and Administration
Added 12 mins ago
Consultant(e) Senior || Senior Consultant
Itergy
Montreal, QC
Full-time
…l’environnement technologique Microsoft pour améliorer les opérations et la…
Added 12 mins ago
IT Technician
University of Niagara Falls Canada
Niagara Falls, ON
$55,000 to $62,000 CAD / year
…Canada. The position is responsible for supporting day-to-day IT operations, including hardware and software troubleshooting, endpoint deployment and maintenance, Microsoft 365 support,…
Added 12 mins ago
Repair and Restoration Tech
BELFOR CANADA INC.
Sarnia, ON
$24 to $30 CAD / hour
Full-time
●Identify and address issues affecting job completion, proactively communicating with the Project Manager and adhering to timelines to ensure quality work and customer satisfaction;
Added 12 mins ago
Clinic Manager
Skin Vitality Medical Clinic
Barrie, ON
$55,000 to $60,000 CAD / year
Full-time
Job Description: We are seeking an experienced Clinic Manager to join our team, who takes pride in patient care. This position requires excellent communication skills, natural leadership…
Added 12 mins ago
Business Development Manager
Total Oilfield Rentals
Dawson Creek, BC
$90,000 to $110,000 CAD / year
Reporting to the Regional Operations Manager, the Business Development Manager drives and supports the growth of our business by identifying and evaluating opportunities for customer-driven…
Added 12 mins ago
Branch Manager
Total Oilfield Rentals
Dawson Creek, BC
$90,000 to $110,000 CAD / year
Full-time
Reporting to the Regional Operations Manager, the Branch Manager, will be responsible for providing leadership and direction to a multi-faceted team with the focus of ensuring branch…
Added 12 mins ago
Retail General Manager
Staples Retail
Beloeil, QC
Full-time
We are seeking a dynamic and strategic General Manager to lead our retail operations team and drive operational excellence. As a General Manager, you will champion our selling model,…
Added 12 mins ago
Student Life Coordinator
Algoma University
Brampton, ON
$55,348 to $69,185 CAD / year
Algoma University has an existing vacancy in the position of Student Life Coordinator. Reporting to the Manager, Student Life Operations, the Student Life Coordinator is responsible for…
Added 12 mins ago
Lifecycle Optimization Manager
BGIS
Montreal, QC
Full-time
The Lifecycle Optimization Manager converts building condition, operational performance, energy and utility data, sustainability objectives, lifecycle requirements, lease obligations, and…
Added 25 mins ago
Business Development Manager
Carlson Construction Ltd.
AB · Edmonton, AB
Full-time
We have an opportunity for a Business Development Manager in our Edmonton office! We are proud of our remarkable Carlson team, and we are seeking an individual who leads by example and who…
Added 25 mins ago
PATIENT EXPERIENCE MANAGER
PhysioPlus Health Group
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
PhysioPlus Health Group is hiring for a Patient Experience Manager job in Toronto, ON, and we’re looking for someone with the administrative chops and the ambition to grow into a bigger…
Added 25 mins ago
Senior Product Manager, Applied AI
Udemy
Canada
Full-time
We are looking for a Senior Product Manager, Applied AI to own customer deployments from initial discovery and product scoping through delivery, adoption, and value realization.
Added 25 mins ago
Operations Leader Substance Use Services Addictions Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
Temporary
The Operations Leader – UHT Substance Use Services is responsible for cross-site operational leadership, coordination, and day-to-day management of addiction medicine and concurrent…
Added 25 mins ago
Commercial & Pricing Manager, Industrial Projects
DHL Global Forwarding
Toronto, ON
Full-time
We are seeking a highly motivated Pricing Manager, Industrial Projects to help shape and win some of the most exciting and complex logistics opportunities across Canada and internationally.
Added 25 mins ago
Customer Success Manager
Borderless AI
Toronto, ON
Full-time
Borderless AI is seeking an exceptional Customer Success Manager who has customer success experience in HR-tech or HRIS companies to join our growing team. This full-time position will be…
Added 25 mins ago
EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR
BST Canada Ltd
Toronto, ON
Full-time
…leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running…
Added 25 mins ago
Front Desk Manager
Park Hyatt
Toronto, ON
Full-time
The Front Desk Manager is a property department head responsible for the Front Desk, Communications, Concierge, Bell, Door, and Valet teams. This role leads daily operations, colleague…
Added 25 mins ago
Area Manager
Adecco
Toronto, ON · Greater Toronto Area, Canada
$75,000 to $80,000 CAD / year
Full-time
Adecco is recruiting an experienced Area Manager on behalf of a growing self-storage organization with multiple facilities across the Greater Toronto Area.
Added 25 mins ago
Marketing Communications Manager
Canadian Franchise Association
Toronto, ON · Greater Toronto Area, Canada
Full-time
Sr. Manager, Marketing, Public Relations, Public Affairs & Global Affairs or as assigned

Carleton University

Graduate Administrator

Ottawa, ON, Canada

Apply by: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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