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Added 18 mins ago
Membership Associate (Part-Time)
YMCA of Hamilton|Burlington|Brantford
ON · Waterdown, ON
Part-time
This Membership Associate provides front-line assistance and communication to members and prospective members in the areas of registration and general information. All positions will…
Added 33 mins ago
Associate Director, Legal Services - Construction
OMERS
Toronto, ON · Head Office Toronto
Full-time
The Associate Director, Legal Services will be a key legal partner to the Oxford real estate team in Toronto, and a key member of an engaged, high-reaching team - part of a world-class,…
Added 1 hour ago
FULL TIME Team Lead - FREE ACCOMMODATION
Roots
Lake Louise, AB
Full-time
…of inclusivity, creativity, and teamwork – where every team member plays a role in shaping our brand’s legacy. If you bring passion to everything you do, lead with integrity, and believe in…
Added 1 hour ago
Associate Director, Data Analytics & Prospecting
UJA Federation of Greater Toronto
Toronto, ON · North York, Ontario
Full-time
The team is looking to amplify and strengthen our fundraising strategy. As part of this initiative, we are hiring an Associate Director, Data Analytics & Prospecting to own UJA's donor…
Added 1 hour ago
Senior CyberArk PAM / HashiCorp Vault Developer
UST
Toronto, ON
Full-time
Part-time regular and temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).
Added 2 hours ago
Front Desk Associate
Planet Fitness
St. Albert, AB
Part-time
Job Details: Job Location: Saint Albert - St. Albert, AB, Position Type: Part Time, Education Level: High School or Equivalent, Salary Range: Undisclosed, Travel Percentage: Negligible, Job…
Added 3 hours ago
Lead Front Desk Associate
Planet Fitness
St. Albert, AB
Part-time
Job Details: Job Location: Saint Albert - St. Albert, AB, Position Type: Part Time, Education Level: High School or Equivalent, Salary Range: Undisclosed, Travel Percentage: Negligible, Job…
Added 3 hours ago
Parttime Crew OnRoute King City
Careers at ONroute
King City, ON
Part-time
While previous experience working in restaurants, food service or retail as a cashier, barista, food prep, customer service/sales associate or team member is always great, the most…
Added 3 hours ago
Customer Experience Associate Manager
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON
Full-time
The Customer Experience Associate Manager is responsible for managing the end-to-end order-to-cash process for B2B customers, ensuring seamless execution from order intake through delivery,…
Added 4 hours ago
Student Library Associate
University of Niagara Falls Canada
Niagara Falls, ON
Part-time
Work arrangement: On-campus, part-time student contract
Added 4 hours ago
Part-time Clinic Experience Associate
CBI Health
AB · Calgary, AB
Part-time
The Clinic Experience Associate is the first team member a client meets when coming into a CBI Health clinic; first impressions are important and we are looking for the right person to…
Added 5 hours ago
Personal Support Worker | Permanent Part-Time Day 7am - 3 pm
Sienna Senior Living
Toronto, ON
Part-time
You will be a welcomed member of the Long Term Care team at Cheltenham Community, working in a fast-paced environment where you will make a meaningful difference in residents’ lives. As a…
Added 5 hours ago
Legal Associate, Corporate Governance & Compliance - 5 - 7 years (Mississauga, Ontario)
JT International S.A.
Mississauga, ON
Work collaboratively as part of the legal team and provide legal support to matters and/or JTI business functions as determined by the line manager from time to time.
Added 6 hours ago
Customer Service Associate
Kent Building Supplies
Mount Pearl, NL
Part-time
Strong communication and time management skills
Added 6 hours ago
Associate Director, Quality Systems & Compliance
Tundra Technical Solutions
Toronto, ON · Greater Toronto Area, Canada
$132,240 to $165,300 CAD / year
Full-time
The Associate Director, Quality Systems and Compliance is a key member of our client’s Quality Operations team and business leader of Compliance team. The individual will report to Senior…
Added 6 hours ago
Education Instructor - Practicum Advisor EDBE 8Y02 Fall D16
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
…the employer. The nominal workload includes scheduled contact time with students as well as non-contact time. Duties may include collaboration with associate teachers and principals,…
Added 6 hours ago
Education Instructor - Practicum Advisor EDBE 8R70 Fall D14
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
…the employer. The nominal workload includes scheduled contact time with students as well as non-contact time. Duties may include collaboration with associate teachers and principals,…
Added 7 hours ago
Bilingual Head of Business Development, English Canada
MPI San Diego Chapter (MPISD)
Toronto, ON
Full-time
Toronto | Permanent, full-time | Reporting directly to the CEO | Start date: as soon as possible
Added 7 hours ago
Maintenance Manager
Bimbo Canada
Hamilton, ON
Full-time
As part of the largest baking company in the world, Bimbo Canada is a leading producer and distributor of packaged fresh bread, bakery products and snacks. We produce and distribute more…
Added 8 hours ago
Senior Staff Scrum Master
TJX Companies
ON · Mississauga, Ontario
Full-time
Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental…
Added 10 hours ago
Customer Service Associate
J.D. Irving, Limited
Mount Pearl, NL
Part-time
Strong communication and time management skills
Added 15 hours ago
Rental Associate
Whistler Blackcomb
Whistler, BC
Temporary
Shift Type: Full Time and Part Time hours available
Added 17 hours ago
Mechatronics Technologist
Carleton University
Ottawa, ON
Other
Reporting to both the Chair and Associate Chair for Laboratory Operations and being supervised by the Supervisor, Mechanical and Aerospace Engineering Laboratories, and as a member of the…
Added 19 hours ago
Temporary Store Warehouse Associate - Part-Time
PVH Corp.
Delta, BC
Part-time
…are based on what PVH reasonably believes that it will pay an associate for their base salary for said position at the time of the posting. Individual compensation will ultimately be…
Added 20 hours ago
Sales Associate | Market Mall | Part Time- Fixed Term | $17 per hour
Michael Hill
Calgary, AB
Part-time
Looking for a rewarding part-time opportunity? Michael Hill Market Mall is seeking a customer-focused Sales Professional to join the team on a 6-month fixed-term contract, helping customers…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

Apply by: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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