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Added 4 hours ago
Mechatronics Technologist
Carleton University
Ottawa, ON
Other
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Added 7 hours ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
Enrolment Services Advisors 1 | Student Support and Advising | Enrolment Services
Added 7 hours ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
Enrolment Services Advisors 2 | Student Support and Advising | Enrolment Services
Added 8 hours ago
Graduate Administrator
Carleton University
Ottawa, ON
Other
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Added 9 hours ago
Senior Manager, Financial Reporting & Insights
BDO
Winnipeg, MB
Full-time
Take ownership of a portfolio of client relationships, serving as a key advisor and proactively managing client needs, expectations, deadlines, and opportunities.
Added 10 hours ago
Co-op, Assurance and Accounting
ACCA Careers
Humboldt, SK
Temporary
Make an impact with our Assurance & Accounting team as a Co-op Accounting Student for an 8 month term beginning January 2027 until August 2027. This diverse team of professionals are…
Added 10 hours ago
School Training Advisor (Health Trades Vocational Training Center)
Centre de services scolaire Marguerite-Bourgeoys - CSSMB
Montreal, QC
Full-time
Through individual or group counseling interviews, help the student to question themselves and build a comprehensive image of themselves, explore and clarify their situation and establish…
Added 10 hours ago
Career Advisor
Centre de services scolaire Marguerite-Bourgeoys - CSSMB
Montreal, QC
Full-time
Being a career advisor means supporting students in understanding themselves and their paths in order to help them make informed and coherent educational and professional choices.
Added 10 hours ago
Anatomy Lab Instructor - Biomedical Sciences
University of Guelph
Guelph, ON
…Biology. The Anatomy Technician is responsible for practical student laboratory preparation, assisting with student centered learning, providing departmental technician support and managing…
Added 10 hours ago
Enrolment Services Advisor
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,158.42 to $10,292.25 CAD / month
Full-time
Enrolment Services Advisors 1 | Student Support and Advising | Enrolment Services
Added 10 hours ago
Enrolment Services Advisor
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,158.42 to $10,292.25 CAD / month
Full-time
Enrolment Services Advisors 2 | Student Support and Advising | Enrolment Services
Added 10 hours ago
Administrative Student Affairs Coordinator
McGill University
Sherbrooke, QC
Full-time
Ensures that the Associate Dean, Assistant Dean, or Professionalism Advisor has all relevant documentation in advance of meetings and events. Prior to meetings with students, prepares…
Added 11 hours ago
Co-op, Assurance and Accounting
ACCA Careers
Melfort, SK
Temporary
Make an impact with our Assurance & Accounting team as a Co-op Accounting Student for an 8 month term beginning January 2027 until August 2027. This diverse team of professionals are…
Added 11 hours ago
Summer Student, Assurance Services
ACCA Careers
Winnipeg, MB
Temporary
Make an impact with our Assurance & Accounting team as a Summer Student. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 11 hours ago
Faculty, Bachelor of Science in Nursing
Yorkville University
Sackville, NB
Full-time
…assigned courses. Alongside teaching, you will contribute to student support, academic collaboration, professional development, service, and…
Added 12 hours ago
Placement Advisor - LFB - FT Support
Humber College
Toronto, ON
Full-time
Reporting to the Associate Director, Operations, the Placement Advisor is responsible for providing essential support and services to all students in programs with Work-Integrated Learning…
Added 12 hours ago
Elementary Long Term Occasional (LTO) 20% (every day 2), P/J Prep
York Region District School Board
Markham, ON
Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 12 hours ago
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York Region District School Board
Markham, ON
Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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York Region District School Board
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Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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York Region District School Board
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Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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Markham, ON
Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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York Region District School Board
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…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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Elementary Long Term Occasional (LTO) 100% Grade 5-8 Instrumental Music
York Region District School Board
Markham, ON
Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
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…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

Apply by: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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