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Added 9 mins ago
Physiotherapist I
Alberta Health Services
Red Deer, AB
Full-time
Classification: Physiotherapist I Union: HSAA Facility PROF/TECH Unit and Program: Seating Team Primary Location: Red Deer Regional Hospital Location Details: As Per Location Multi-Site:…
Added 9 mins ago
Executive Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Executive Administrative Assistant
Added 24 mins ago
Medical Assistant
Olathe Health
Pavilion 1, BC
Full-time
The Medical Assistant is responsible for ensuring efficient flow of patients through the health care setting by facilitating examination and treatment of patients in a culturally sensitive…
Added 55 mins ago
Teaching Assistant - PHGY 351 - Research Techniques in Physiology - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 55 mins ago
Teaching Assistant - PHGY 560 - Light Microscopy for the Life Science - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 55 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Watrous, SK
Part-time
Added 55 mins ago
Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
Part-time
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 1 hour ago
Invigilator - Limited Term
Ontario Tech University
Oshawa, ON
Part-time
Added 1 hour ago
Teaching Assistant - PHGY 213 - Introductory Physiology Lab 2 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 1 hour ago
Business Officer - Student Life & International Student Centre
University of Toronto
Toronto, ON
…financial and administrative operations by providing support to the Assistant Dean, Co-Curricular Engagement and Student Leadership and to the two Directors (Director, Student Engagement &…
Added 2 hours ago
Assistant Manager
Group Compass Ltee
Alliston, ON
Full-time
The Assistant Manager will be responsible for overseeing the unit while working with the Manager and team to successfully manage residential dining operations.
Added 2 hours ago
Invigilator - Limited Term
ontariotechu
Oshawa, ON
Added 5 hours ago
Clerk IV
Covenant Health Canada
AB · Edmonton, AB
Full-time
…Participates in reception and clerical functions such as managing unit appointment request work queues in Connect Care, scheduling appointments, answering phone calls, using office scanner,…
Added 5 hours ago
Assistant Head Nurse - ICU
Covenant Health Canada
AB · Edmonton, AB
Part-time
…and families across the city and beyond. The Intensive Care Unit (ICU) at Misericordia Community Hospital is a fast-paced, collaborative environment dedicated to providing exceptional care…
Added 5 hours ago
Clerk V
Covenant Health Canada
AB · Edmonton, AB
Full-time
Reporting to the Manager, Medical Affairs, the Physician Workforce Assistant is the primary liaison for medical staff privileging at Covenant Health. The PWA engages with medical leadership…
Added 5 hours ago
Cooks Assistant
Covenant Health Canada
AB · Edmonton, AB
Full-time
Description: The Cook's Assistant works under limited supervision and in accordance with catering or tally sheets in prioritizing, preparing and storing a variety of fresh ingredients and…
Added 6 hours ago
Registered Nurse - Emergency
Bariza Health
Oakville, ON
Full-time
Added 6 hours ago
Executive Administrative Assistant, SOO & Corridor Lead Office
Alberta Health Services
Fort McMurray, AB
Full-time
…to build a meaningful career. As an Executive Administrative Assistant, you will be more than a coordinator of schedules and meetings; you will be a trusted partner to senior leadership,…
Added 6 hours ago
Unit Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 6 hours ago
Medical Laboratory Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 6 hours ago
Medical Laboratory Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 6 hours ago
Cross-Trained General Duty Technologist
Shared Health-Soins Communs
Gimli, MB
Full-time
Graduate of an approved Laboratory or Radiology Assistant Program.
Added 6 hours ago
Unit Assistant - ACF Medicine - Repost
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…Values and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 6 hours ago
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Experience as a ward clerk, Unit Assistant, Secretary or Receptionist in a clinical area is deemed to meet the definition of related.
Added 6 hours ago
Medical Laboratory Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

Apply by: Oct 29, 2026
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 06/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the graduate program and advise students and faculty on admissions, program requirements, registration, funding, examinations, and graduation. Maintain student records and databases, prepare required documentation and reports, coordinate academic audits and thesis defenses, and provide administrative support to department leadership and faculty.

Requirements

Requires secondary school completion with secretarial training and two additional years of study, preferably post-secondary, or an equivalent combination of education and experience. At least five years of related university experience is required, along with strong administrative, communication, organizational, record-keeping, and policy interpretation skills.

Skills

Admissions Processing
Student Registration
Scholarship and Awards Administration
Academic Auditing
Academic Standing Monitoring
Thesis Defense Coordination
Graduation Eligibility
Student Database Management
Statistical Reporting
Record Keeping
Policy Interpretation
Written and Oral Communication
Organization and Prioritization
Independent Judgment
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Student Funding
Scholarships
Awards
Registration
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Lists
Student Database
Statistical Reports
University Regulations
Departmental Policies
Record Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Higher Education

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