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Added 7 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Cornwall, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 21 mins ago
BV
Marketing Assistant
Brand Vision
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are looking for a proactive and organized Marketing Assistant to support our sales process and day-to-day administrative activities at our Toronto office.
Added 21 mins ago
RC
Maintenance Assistant
Retirement Concepts
Calgary, AB
- $23.99 to $24.46 CAD / hour
- Full-time
The Maintenance Worker reports to the General Manager, Maintenance Manager or designate and is responsible for the day-to-day maintenance activities to support the efficient operation of…
Added 37 mins ago
WKDHS - Educational Assistant 5.50
Nova Scotia Regional Centres for Education & CSAP
Auburn, NS
Educational Assistant 1 - Fully Qualified - $26.99 per hour
Added 51 mins ago
A
Assistant General Manager - Aera
Aera
Toronto, ON
- Full-time
…hospitality and unforgettable guest experiences. Reporting to the General Manager, the Assistant General Manager plays a key leadership role in all aspects of restaurant operations. Working…
Added 51 mins ago
J
Assistant Maintenance Manager
JLL
Cambridge, ON
- Full-time
The Assistant Maintenance Manager leverages leadership skills and technical knowledge to lead a team of maintenance mechanics, working in conjunction with robotics, and controls systems…
Added 51 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Elmira, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
BC
Program Assistant, Full-time Programs
British Columbia Institute of Technology
North Vancouver, BC
- $56,241 to $60,872 CAD / year
- Full-time
- Contract
BCIT’s School of Transportation is seeking a temporary, full time (1.0 FTE) Program Assistant. This role provides administrative and support services, records and information management and…
Added 1 hour ago
LO
Licensed Assistant Manager Brampton, ON-LensCrafters
Luxottica of America, Inc.
Brampton, ON
- Full-time
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…
Added 1 hour ago
LO
Licensed Assistant Manager Winnipeg MB, LensCrafters
Luxottica of America, Inc.
Winnipeg, MB
- Full-time
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…
Added 1 hour ago
NH
PRIMARY CARE ASSISTANT
Northern Health - BC
Terrace, BC
- Full-time
In accordance with the established mission, vision, values, and strategic priorities of Northern Health, and under the general supervision of Manager or designate, the Primary Care…
Added 2 hours ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Contract
…and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener…
Added 2 hours ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Hamilton, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 2 hours ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 2 hours ago
PV
Keyholder
Pet Valu
Richmond Hill, ON
- Part-time
In cases where the Store Manager or Assistant Store Manager are not in the store, Keyholder may assign daily goals and tasks to ACEs.
Added 2 hours ago
M
Sr. Manager, Workforce Readiness
McKesson
Mississauga, ON
- Full-time
Added 3 hours ago
CC
Retail Assistant Store Manager
Canna Cabana
High River, AB
- Full-time
The Retail Assistant Store Manager at High River will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating…
Added 3 hours ago
UH
Administrative Assistant II, General
University Health Network
Toronto, ON
- Full-time
…and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener…
Added 3 hours ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Caraquet, NB
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 3 hours ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 3 hours ago
Undergraduate Assistant
University of Toronto
Toronto, ON
Reporting to the Director, Administration and Finance and under the general supervision of the Manager, Undergraduate Programs and Associate Chair, Undergraduate Statistics, and in…
Added 4 hours ago
O&
Assistant General Manager - Aera
Oliver & Bonacini
Toronto, ON
- Full-time
…hospitality and unforgettable guest experiences. Reporting to the General Manager, the Assistant General Manager plays a key leadership role in all aspects of restaurant operations. Working…
Added 4 hours ago
TG
Planet Fitness - Fitness Trainer - Full Time - Orleans
Taymax Group
Orleans, ON
- Full-time
Respond to member questions and concerns in a timely and professional manner and elevate to Assistant Manager or Manager as needed
Added 5 hours ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
Prince George, BC
- Full-time
…experience, we would love the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer…
Added 5 hours ago
CN
Administrative Office Assistant
Commissionaires Nova Scotia
Bedford, NS
- Full-time
We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 01/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the department’s graduate program, advising students and faculty on admissions, program requirements, registration, funding, academic standing, examinations, and graduation. Maintain graduate student records and databases, prepare documentation and reports, coordinate academic processes, and provide administrative support to the Associate Chair, Departmental Administrator, and faculty.

Requirements

Requires initiative, sound judgment, independent work, strong organizational and communication skills, and the ability to manage deadlines in a high-volume environment. Applicants need secondary school completion with secretarial training and two additional years of study, or equivalent education and experience, plus at least five years of related university experience; equivalencies will be considered.

Skills

Admissions Processing
Student Registration Support
Scholarship and Awards Administration
Academic Auditing
Student Records Management
Thesis Defense Coordination
Graduation Eligibility Review
Database Management
Statistical Reporting
Policy Interpretation
Record-Keeping
Written and Oral Communication
Interpersonal Communication
Prioritization
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Registration
Scholarships
Awards
Student Funding
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Eligibility
Student Database
Statistical Reports
University Policies
University Regulations
Record-Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Administrative Support
Higher Education

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