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Added 7 mins ago
Sr. Manager, Legal Operations
Tenstorrent
Toronto, ON
…partnerships, financings and IP. We are looking for a Senior Manager, Legal Operations to build the engine behind it. You will own the tools, workflows and data that let a lean legal team…
Added 7 mins ago
UH
Financial Analyst II
University Health Network
Toronto, ON
- Full-time
Added 7 mins ago
UH
Clinical Research Analyst
University Health Network
Toronto, ON
- Contract
Added 21 mins ago
JB
Case Manager, Community Mental Health - Mental Health - RFT
Joseph Brant Hospital & Foundation
Burlington, ON
- Full-time
Position Available: Case Manager, Community Mental Health Clinician
Added 21 mins ago
FA
Passenger Recovery Coordinator
Flair Airlines
Toronto, ON
- Full-time
…keep customers moving across the network. Reporting to the Manager, Passenger Operations and Recovery, the Passenger Recovery Coordinator (PRC) is responsible for managing passenger…
Added 21 mins ago
LH
2600002876 - Registered Practical Nurse
Lakeridge Health
Ajax, ON
- Full-time
Reporting to Manager of Inpatient Medicine, the successful candidate will be responsible for assessing, planning implementation and evaluating nursing care and practice activities in a…
Added 21 mins ago
CU
Full Stack Web/Multimedia/Mobile Developer
Carleton University
Ottawa, ON
- Other
…Officer, and receives direction from the Faculty of Science’s Manager, Administrative Services. As a Web/Multimedia/Mobile Developer, the incumbent is a member of the Faculty’s…
Added 21 mins ago
LM
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
- Full-time
Lacroix Private Lab is seeking a Medical Biology Service Manager to join its team.
Added 21 mins ago
Dishwasher, Stewarding (Part-Time)
Fairmont Hotels & Resorts
Ottawa, ON
Reporting to the Stewarding Manager, you will assist in the execution of memorable Food & Beverage experiences for our guests. Responsibilities and essential job functions include but are…
Added 21 mins ago
SN
Clinical Resource Manager
S&R Nursing Homes
London, ON
- Full-time
The Clinical Resources Manager will support clinical leaders to manage and assist the clinical staffing functions of the direct care services at the Home. The Clinical Resources Manager is…
Added 36 mins ago
OA
Reception Associate - OpenRoad Audi Boundary
OpenRoad Auto Group
Burnaby, BC
- Full-time
Direct customers to the correct department or personnel, notify the appropriate Product/Service Advisor that a customer is waiting, or introduce the customers to advisor.
Added 51 mins ago
TU
Programmer Analyst II
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The incumbent is a member of the Enterprise Automation and Solution Delivery (EASD) team, reporting to the Senior Manager, EASD. Work may also be directed and reviewed by a Delivery Manager…
Added 51 mins ago
SC
Professor, Nutrition and Food Services Program (Part-Time)
Sheridan College
Mississauga, ON
- Part-time
Bachelor’s degree in Food and Nutrition, with five years of work experience as a Certified Nutrition Manager.
Added 51 mins ago
FH
Licensed Practical Nurse, Full Scope - Surrey Memorial Hospital - Emergency Department
Fraser Health Authority
Surrey, BC
- $32.84 to $44.96 CAD / hour
- Other
If you enjoy the variety and challenge of acute care nursing, this opportunity in the Emergency Department at Surrey Memorial Hospital offers the chance to work with a diverse medical and…
Added 51 mins ago
VS
Building Services Manager (2026-10975)
Verve Senior Living
Calgary, AB
- Full-time
The Building Services Manager is responsible for the overall maintenance and environmental services within the residence. This includes preventative maintenance, life safety systems,…
Added 51 mins ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a people-person who…
Added 51 mins ago
DG
Red Seal Technician
Dilawri Group of Companies
Vancouver, BC
- Full-time
…service and customer satisfaction. Reporting to the Service Manager, this position is responsible for performing vehicle diagnostics, repairs, and maintenance in accordance with…
Added 51 mins ago
SH
Registered Nurse (N2) - Acute Cardiac Care Unit (ACCU)
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Department / Unit: Acute Cardiac Care Unit - A5W
Added 51 mins ago
VS
Director of Building Services - The Shores of Port Credit Retirement Residence (2026-10974)
Verve Senior Living
Mississauga, ON
- Full-time
…customer-service mindset, you will partner with residence leadership and department heads to plan priorities, manage vendors and budgets, uphold regulatory and corporate requirements, and…
Added 51 mins ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
Provide input as requested by Kasian’s Project Manager and/or production department on budgets, schedules, etc.
Added 51 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of Internal Controls and Financial Processes to support the successful execution of our…
Added 51 mins ago
FF
Workforce Planning Coordinator
FPS Food Process Solutions Corporation
Richmond, BC
- Full-time
The Workforce Planning Coordinator supports the department manager in coordinating and scheduling field personnel to meet operational and project requirements. This role serves as a key…
Added 52 mins ago
T
Personal Banker - Inviting Applicants who identify as First Nation (Status and Non-Status) Inuit, and Métis
TD
Calgary, AB · AB
- Full-time
Added 52 mins ago
T
Associate, Supervision and Governance, Business Management, Corporate & Investment Banking
TD
Toronto, ON
- Full-time
…needs and bring them unique solutions to complex issues. The department is organized into areas of expertise by product, region, and…
Added 1 hour ago
CU
Graduate Administrator
Carleton University
Ottawa, ON
- Other

Carleton University

Graduate Administrator

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 01/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the department’s graduate program, advising students and faculty on admissions, program requirements, registration, funding, academic standing, examinations, and graduation. Maintain graduate student records and databases, prepare documentation and reports, coordinate academic processes, and provide administrative support to the Associate Chair, Departmental Administrator, and faculty.

Requirements

Requires initiative, sound judgment, independent work, strong organizational and communication skills, and the ability to manage deadlines in a high-volume environment. Applicants need secondary school completion with secretarial training and two additional years of study, or equivalent education and experience, plus at least five years of related university experience; equivalencies will be considered.

Skills

Admissions Processing
Student Registration Support
Scholarship and Awards Administration
Academic Auditing
Student Records Management
Thesis Defense Coordination
Graduation Eligibility Review
Database Management
Statistical Reporting
Policy Interpretation
Record-Keeping
Written and Oral Communication
Interpersonal Communication
Prioritization
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Registration
Scholarships
Awards
Student Funding
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Eligibility
Student Database
Statistical Reports
University Policies
University Regulations
Record-Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Administrative Support
Higher Education

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