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Added 1 day ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the…
Added 1 day ago
CU
Graduate Administrator
Carleton University
Ottawa, ON
- Other
…update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration.…
Added 1 day ago
TO
Arena Attendant
Township of Springwater
Egbert, ON
- Part-time
…The municipality is currently recruiting for two (2) existing part-time positions of Arena Attendant at the Elmvale Community Arena for the duration of the arena season (September to…
Added 1 day ago
CO
Visitor Service Attendant (LMA) - Part-Time (10-16 Hours/Week)
City of Lloydminster
Lloydminster, SK
- $22.07 CAD / hour
- Part-time
The Visitor Service Attendant (VSA) supports all operations at the Lloydminster Museum & Archives (LMA) and Weaver Heritage Park (WHP). The VSA is the first point of contact for the…
Added 1 day ago
SH
Room Attendant | Part-time | Anndore House
Silver Hotel Group
Toronto, ON
- Part-time
We’re looking for a Room Attendant who is ready to take center stage, lead with energy, and help us build something exceptional.
Added 1 day ago
SH
Room Attendant | Full-time | Anndore House
Silver Hotel Group
Toronto, ON
- Full-time
We’re looking for a Room Attendant who is ready to take center stage, lead with energy, and help us build something exceptional.
Added 3 days ago
CO
Visitor Service Attendant (LMA) - Part-Time (10-16 Hours/Week)
City of Lloydminster
Lloydminster, SK
- Part-time
The Visitor Service Attendant (VSA) supports all operations at the Lloydminster Museum & Archives (LMA) and Weaver Heritage Park (WHP). The VSA is the first point of contact for the…
Added 5 days ago
HT
Banquet Attendant
Hôtel Travelodge Québec
Quebec, QC
- Part-time
Employment Status: Part-time (flexible schedule, including evenings, weekends, and holidays)
Added 5 days ago
JC
Administrative Receptionist
JYSK Canada
Coquitlam, BC
- $44,000 to $50,000 CAD / year
- Full-time
JYSK is seeking an enthusiastic Administrative Receptionist to join our Human Resources team on a permanent, full-time basis. We are looking for a master multi-tasker with excellent…
Added 5 days ago
Student Program Attendant
City of Kenora
Kenora, ON
The City of Kenora is seeking a summer student for the position of Program attendant to contribute to the development, preparation, and delivery of public programs. They will work as part…
Added 7 days ago
NR
Catering Attendant
Norton Rose Fulbright
Toronto, ON
- Full-time
We are seeking a hospitality-focused Catering Attendant to join our Office Services team. This role will report to the Meeting and Conference Centre Team Lead and will be responsible for…
Added 7 days ago
NR
Catering Attendant
Norton Rose Fulbright
Toronto, ON
- Full-time
We are seeking a hospitality-focused Catering Attendant to join our Office Services team. This role will report to the Meeting and Conference Centre Team Lead and will be responsible for…
Added 8 days ago
MP
Miniature Zamboni Operator (Pinguino)/Front Desk Attendant
MyGoal Performance Hockey
Dollard-Des Ormeaux, QC
- Part-time
Role Description This is a part-time, on-site Miniature Zamboni Operator (Pinguino)/Front Desk Attendant role based in Dollard-des-Ormeaux, QC. The role includes safely operating and…
Added 9 days ago
CU
Ctr, Sport&Wellness Attendant
Capilano University
North Vancouver, BC
- Part-time
…creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community…
Added 9 days ago
UO
General Theatre Technician -Faculty of Arts
University of Calgary
Calgary, AB
- Part-time
The Faculty of Arts is currently seeking a Recurring Part-time General Theatre Technician.
Added 9 days ago
NR
Clerk, Office Services and Facilities - Part time
Norton Rose Fulbright
Quebec, QC
- Part-time
Norton Rose Fulbright is seeking a part-time Interior Services and Facilities Attendant.
Added 9 days ago
SA
Tonic Bar Team Member
Sweat and Tonic
Toronto, ON
- Part-time
We are currently seeking a professional and dedicated Part-Time and/or Full-Time Tonic Bar Team Member who is passionate about growing their career, and joining a dynamic team.
Added 12 days ago
Room Attendant/Housekeeper - Sheraton Fallsview Hotel
Canadian Niagara Hotels Group
Niagara Falls, ON
…of modern amenities that include a large selection of unique event and meeting spaces, full service spas, fitness centres, rooftop pool/indoor pools, indoor waterpark, and super…
Added 13 days ago
PD
Lot Attendant
PAG Direct
Richmond Hill, ON
- Up to $19 CAD / hour
- Full-time
Richmond Hill Hyundai is looking for a Lot Attendant to join our growing team!
Added 13 days ago
WP
World Junior Hockey - Concession Attendant
Westerner Park
Red Deer, AB
- Temporary
If you are responsible, outgoing, customer-focused, and ready to work hard in a fast-paced environment, apply now to be part of this exciting international event!
Added 13 days ago
CU
Ctr, Sport&Wellness Attendant
Capilano University
North Vancouver, BC
- Part-time
…creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community…
Added 13 days ago
WP
Warehouse Attendant (Casual)
Westerner Park
Red Deer, AB
- Part-time
Westerner Park is seeking Warehouse Attendants to join our dynamic team. The Warehouse Attendant supports the daily operations of the event center by maintaining accurate inventory,…
Added 13 days ago
SA
Museum Attendant
Steele Auto Group
NS · Bayers Lake, NS
- Full-time
Steele Wheels Motor Museum is looking for a Museum Attendant who loves connecting with people, sharing stories, and bringing history to life. As one of the first faces visitors meet, you’ll…
Added 13 days ago
SR
RGA Fun
Seasons Retirement Communities LP
High River, AB
- $17.15 to $18.54 CAD / hour
- Part-time
We’re looking for an Activities Attendant. This role assists the Activities Manager to develop and provide a wide variety of dynamic events, activities and services for residents that…
Added 13 days ago
BN
Waterfront Operations Coordinator
Build Nova Scotia
Halifax, NS
- Full-time
…operations summer students who occupy the roles of Property Attendant, Marina Attendant and Waterfront…

Carleton University

Graduate Administrator

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 01/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the department’s graduate program, advising students and faculty on admissions, program requirements, registration, funding, academic standing, examinations, and graduation. Maintain graduate student records and databases, prepare documentation and reports, coordinate academic processes, and provide administrative support to the Associate Chair, Departmental Administrator, and faculty.

Requirements

Requires initiative, sound judgment, independent work, strong organizational and communication skills, and the ability to manage deadlines in a high-volume environment. Applicants need secondary school completion with secretarial training and two additional years of study, or equivalent education and experience, plus at least five years of related university experience; equivalencies will be considered.

Skills

Admissions Processing
Student Registration Support
Scholarship and Awards Administration
Academic Auditing
Student Records Management
Thesis Defense Coordination
Graduation Eligibility Review
Database Management
Statistical Reporting
Policy Interpretation
Record-Keeping
Written and Oral Communication
Interpersonal Communication
Prioritization
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Registration
Scholarships
Awards
Student Funding
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Eligibility
Student Database
Statistical Reports
University Policies
University Regulations
Record-Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Administrative Support
Higher Education

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