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Added 9 mins ago
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Employment Specialist
ISSofBC - Immigrant Services Society of BC
BC · British Columbia, Canada
- Full-time
Assist clients to become job ready be performing such activities as: arranging for further education or up-grading, researching funding sources or funding alternatives and preparing…
Added 9 mins ago
P
Senior Accountant
Plooto
Canada
- Full-time
If you're looking to make a meaningful impact, look no further. We're transforming the payments space in North America by delivering an unrivalled product experience that solves a real and…
Added 9 mins ago
FC
Casual Courier-1
FedEx Canada
Stoney Creek, NB
- Part-time
Operates computerized tracking and dispatch systems ensuring input of correct information
Added 9 mins ago
WF
Prepared Foods Team Member (Deli Service Counter & Culinary Venues) - Part Time
Whole Foods Market
Oakville, ON
- Part-time
…accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. Team…
Added 9 mins ago
WF
Produce Production Team Member (Fruit and Vegetable Cutter) - Full Time
Whole Foods Market
Oakville, ON
- Full-time
…accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. All…
Added 9 mins ago
WF
Whole Body Team Member (Body Care, Makeup, Vitamins, Nutrition - Stocker, Inventory, Floor Service) - Part Time
Whole Foods Market
Burnaby, BC
- Part-time
…accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. All…
Added 9 mins ago
WF
Prepared Foods Team Member (Deli Service Counter & Culinary Venues) - Part Time
Whole Foods Market
North Vancouver, BC
- Part-time
…accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. Team…
Added 25 mins ago
IW
Senior Analyst Finance
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Minimum of 3 years' experience preparing financial information for management and external reporting purposes.
Added 25 mins ago
IW
AVP HR Service Delivery & Technology
IG Wealth Management
ON · Ontario, Canada
- Full-time
Added 40 mins ago
CC
Driver Merchandiser
Coca-Cola Canada Bottling Limited
North Sydney, NS
- Full-time
For more information about Coke Canada Bottling and our products, visit cokecanada.com/our-product.
Added 40 mins ago
TO
Temporary Operations Clerk (anticipated for up to 4 months)
Town of Whitby
Whitby, ON
- Full-time
…analyze problems: identifying, gathering and processing relevant information to determine possible solutions, evaluate them and make recommendations. As far as you’re concerned, anything…
Added 40 mins ago
MS
Regulatory Support Clerk
Marberg Staffing
Toronto, ON
- Temporary
Conduct preliminary security checks and escalate matters requiring further review.
Added 40 mins ago
C
Temporary Sales Support Associate
Coach
Toronto, ON
- Part-time
Suggest add-on products, promote gift cards, and capture customer information where permitted.
Added 40 mins ago
C
Temporary Cashier
Coach
Toronto, ON
- Part-time
…of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains…
Added 40 mins ago
A
Consultant(e) en intégration (Bilingue) - Integration Consultant (Bilingual)
ADP
Toronto, ON · Etobicoke, ON
- $75,200 to $125,200 CAD / year
- Other
Added 40 mins ago
SF
Library Assistant
Simon Fraser University
Burnaby, BC
- Full-time
…persons with disabilities, and others who may contribute to the further diversification of the…
Added 40 mins ago
A
Consultant(e) en intégration (Bilingue) - Integration Consultant (Bilingual)
ADP
Montreal, QC
- $75,200 to $125,200 CAD / year
- Other
Added 40 mins ago
CC
Specialist, Corporate Security
Coca-Cola Canada Bottling Limited
Montreal, QC
- Full-time
For more information about Coke Canada Bottling and our products, visit cokecanada.com/our-product.
Added 40 mins ago
EC
Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Enigma Corporation
Chatham-Kent, ON · Chatham, ON
- Full-time
Added 55 mins ago
UH
Financial Analyst II
University Health Network
Toronto, ON
- Full-time
…the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the…
Added 55 mins ago
UH
Clinical Research Analyst
University Health Network
Toronto, ON
- Contract
Ability to communicate complex technical information in a manner easily understood by non-technical personnel
Added 1 hour ago
A
Substation Technologist
AltaLink
Acheson, AB
- Full-time
Provide maintenance planning, schedulers and Altalink Control Center staff with information regarding equipment status and recommend improvements or replacements.
Added 1 hour ago
CU
Full Stack Web/Multimedia/Mobile Developer
Carleton University
Ottawa, ON
- Other
The incumbent works under the management of the Information Technology Officer, and receives direction from the Faculty of Science’s Manager, Administrative Services. As a…
Added 1 hour ago
NH
Registered Nurse, MedSurg 2A (Temporary, Full-Time)
Northumberland Hills Hospital
Cobourg, ON
- Full-time
…disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of…
Added 1 hour ago
C
Temporary Sales Support Associate
Coach
AB · Edmonton, AB
- Part-time
Suggest add-on products, promote gift cards, and capture customer information where permitted.

Carleton University

Graduate Administrator

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 01/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the department’s graduate program, advising students and faculty on admissions, program requirements, registration, funding, academic standing, examinations, and graduation. Maintain graduate student records and databases, prepare documentation and reports, coordinate academic processes, and provide administrative support to the Associate Chair, Departmental Administrator, and faculty.

Requirements

Requires initiative, sound judgment, independent work, strong organizational and communication skills, and the ability to manage deadlines in a high-volume environment. Applicants need secondary school completion with secretarial training and two additional years of study, or equivalent education and experience, plus at least five years of related university experience; equivalencies will be considered.

Skills

Admissions Processing
Student Registration Support
Scholarship and Awards Administration
Academic Auditing
Student Records Management
Thesis Defense Coordination
Graduation Eligibility Review
Database Management
Statistical Reporting
Policy Interpretation
Record-Keeping
Written and Oral Communication
Interpersonal Communication
Prioritization
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Registration
Scholarships
Awards
Student Funding
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Eligibility
Student Database
Statistical Reports
University Policies
University Regulations
Record-Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Administrative Support
Higher Education

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