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Financial Service Representative - LendDirect Office 1677
LendDirect
Toronto, ON · Scarborough, ON
- Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 15 mins ago
AF
Financial Service Representative - LendDirect Office 1677
Attain Finance
Toronto, ON · Scarborough, ON
- Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 1 hour ago
MD
Emergency Preparedness & Response Assistant Division Director - Health Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Emergency Preparedness & Response Assistant Division Director
Added 5 hours ago
UO
Sessional Lecturer - MGM465 Occupational Health & Safety (W27)
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…fellows of the University of Toronto are covered by the CUPE 3902 Unit 1 collective agreement, and should not apply for positions posted under the Unit 3 collective…
Added 6 hours ago
AH
Manager - Acute Care/Emergency
Alberta Health Services
Rocky Mountain House, AB
- Full-time
Alberta Health Services (AHS) has an exciting opportunity for a Manager - Acute Care/Emergency at the Rocky Mountain House Health Centre to assist in the management of its Acute Care and…
Added 6 hours ago
AH
Occupational Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…service areas. Under general supervision from the Allied Health Assistant Manager and support from the Clinical Practice Leader, this Occupational Therapist I position is primarily…
Added 10 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 10 hours ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
…our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health…
Added 11 hours ago
Rehabilitation Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 17 hours ago
CU
Graduate Administrator
Carleton University
Ottawa, ON
- Other
Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate…
Added 17 hours ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
Added 19 hours ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
…our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health…
Added 22 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 22 hours ago
Assistant Facility Manager (term)
University of Toronto
Toronto, ON
Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and…
Added 22 hours ago
Assistant Facility Manager
University of Toronto
Toronto, ON
Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and…
Added 22 hours ago
DU
Student & Patient Support Assistant
Dalhousie University
Halifax, NS
- Full-time
Position Title Student & Patient Support Assistant
Added 1 day ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
…our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health…
Added 1 day ago
PL
Household Care Aide - Temporary PT 176H26
Providence Living
Comox, BC
- Part-time
CLASSIFICATION: Nursing Unit Assistant (15301)
Added 1 day ago
PL
Health Care Aide - Temporary FT 177H26
Providence Living
Vancouver, BC
- Full-time
CLASSIFICATION: Nursing Unit Assistant (15301)
Added 1 day ago
TH
Clinic Clerical Assistant (Temporary Full Time) -Q CIAC Hip/Knee
Trillium Health Partners
ON · ON, Canada
- Full-time
The Department Clinic Clerical Assistant (CCA) provides clerical support for reception; new referrals processing and information management; patient administrative services, ensures the…
Added 1 day ago
OH
Medical Assistant FT( Cardiology Clinic) Olathe Cardiovascular Medicine
Olathe Health
Pavilion 1, BC
- Full-time
The Medical Assistant is responsible for ensuring efficient flow of patients through the health care setting by facilitating examination and treatment of patients in a culturally sensitive…
Added 1 day ago
AH
Occupational Therapist I
Alberta Health Services
High River, AB
- Part-time
…supports 27 (+3) acute care beds, 50 Long term care residents, an emergency department, labor and delivery, and cancer care. Reporting to the Rural Allied Health Manager (Adults), the…
Added 1 day ago
AH
Associate Physician - Pediatric Neurology
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…day-to-day clinical duties on the various in-patient units and the emergency department with other house staff (residents, clinical clerks), documentation of admission, discharge, daily…
Added 1 day ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 day ago
NW
Manager, Employment Programs (Church Location)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
Locations: 355 Church Street, Unit 201, Toronto, ON, and with the possibility of working at any of our other locations.

Carleton University

Graduate Administrator

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0209

Job Title: Graduate Administrator

Job Type: Career Development Assignment (CDA)

Department: Electronics

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 29/09/2026

Closing Date (dd/mm/yyyy): 01/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 19/10/2026

Assignment Duration To: 31/12/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 19/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as admission and program requirements, registration, scholarships and awards, and graduation. S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, processes a variety of documents critical to students’ progress through the program, coordinates the regular review of the academic audit, monitors students’ academic standing, and assists with scholarship/awards applications. The incumbent responds to student inquiries regarding admissions, prepares admissions documentation for the Associate Chair, and assists with registration. S/He provides support for the examination process, including assembling thesis defence boards, and prepares graduation lists, ensuring eligibility of students to graduate. The Graduate Administrator manages an extensive student database, including funding information, academic status, etc, from which s/he generates a variety of statistical reports.

The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty.

Qualifications

The incumbent must possess the following qualifications:

The work requires initiative, good judgement, and the ability to work independently.
The ability to organize work, set priorities, work under pressure, and meet deadlines is essential.
Must have highly developed interpersonal skills in order to communicate effectively with students, Faculty member, Administrators, and the general public.
Must be able to function effectively and efficiently in a high volume, high pressure, deadline-driven environment.
The ability to interpret departmental and university policies and procedures and incorporate them into the unit’s operations is essential.
A complete understanding of the graduate program and its attendant regulations is critical for the efficient management of this position.
Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are essential.
Requires an intimate knowledge of all aspects of the graduate program, and a broad knowledge of general university regulations and procedures in order to function efficiently.
A sound knowledge of office procedures, including record-keeping and filing are essential with a high degree of attention to detail.
Must keep pace with emerging technologies, such as Carleton Applications, BANNER, and a variety of word processing applications.
The ability to interpret information and make informed decisions is a critical skill for this person.

Education And Experience

The above is normally acquired through the completion of:

Completion of secondary school including secretarial training plus an additional two years of study, preferably at a post-secondary level; or the equivalent combination of education and experience.
At least five years of related experience in a university environment

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer the department’s graduate program, advising students and faculty on admissions, program requirements, registration, funding, academic standing, examinations, and graduation. Maintain graduate student records and databases, prepare documentation and reports, coordinate academic processes, and provide administrative support to the Associate Chair, Departmental Administrator, and faculty.

Requirements

Requires initiative, sound judgment, independent work, strong organizational and communication skills, and the ability to manage deadlines in a high-volume environment. Applicants need secondary school completion with secretarial training and two additional years of study, or equivalent education and experience, plus at least five years of related university experience; equivalencies will be considered.

Skills

Admissions Processing
Student Registration Support
Scholarship and Awards Administration
Academic Auditing
Student Records Management
Thesis Defense Coordination
Graduation Eligibility Review
Database Management
Statistical Reporting
Policy Interpretation
Record-Keeping
Written and Oral Communication
Interpersonal Communication
Prioritization
Attention to Detail

Visa sponsorship

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Keywords

Admissions
Registration
Scholarships
Awards
Student Funding
Academic Audits
Academic Standing
Comprehensive Examinations
Thesis Defenses
Graduation Eligibility
Student Database
Statistical Reports
University Policies
University Regulations
Record-Keeping
Filing
Carleton Applications
BANNER
Word Processing Applications
Administrative Support
Higher Education

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