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Added 10 mins ago
Internal Medicine
Health Match BC
Abbotsford, BC
Part-time
In this part-time position, you will participate in the clinical, educational and research activities of the Pain and Symptom Management/Palliative Care (PSMPC) team in your centre. This…
Added 10 mins ago
70240 - Associé/associée
The TJX Companies, Inc.
Montreal, QC
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 2 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 2 hours ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Full-time
…facilities at the Montreal General Hospital (MGH), including the direct management of animal facility staff working in these facilities, budget, operations, resource allocation,…
Added 3 hours ago
Associate Director of the Minnesota Rehabilitation and Reinvestment Act (State Prog Admin Manager Senior)
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 8 hours ago
General Practitioner in Radiation Oncology - BC Cancer - Victoria
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Full-time
…than one candidate who is interested in working in the role part-time on a permanent basis. Service contract and salary options are…
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[B] Licensed Practical Nurse, Union-Regular Full Time (BAC LPN D4 1.00) Arbutus Care Centre
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Full-time · Remote
Are you passionate about helping customers succeed, solving meaningful problems, and making a real impact on the businesses you support every day?
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Pro Account Sales Associate : Part Time - CHINOOK
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…relationships and selling products to industrial, commercial and other professional customers. Key responsibilities for this position include providing outstanding service to customers…
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Sport & Exercise Medicine Physician
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Contract
Reports to: Medical Director (clinical/professional); Operations Director (administrative/scheduling)
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Added 10 hours ago
Concierge
FirstService Residential Canada
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Part-time
…competitive salaries, top-tier medical, dental, career training, and support for continued professional…
Added 11 hours ago
Registered Nurse- Casual- Age Care South Terrace
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AB · Edmonton, AB
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Registered Nurse - Casual- Age Care South Terrace
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AB · Edmonton, AB
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[B] Registered Nurse, Union - Regular Casual - AgeCare McKenzie Towne
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[B] Registered Nurse Casual AgeCare Bow Crest
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Calgary, AB
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AgeCare offers a relocation bonus of up to $10,000 to support licensed professional nurses relocating to rural and select urban communities in British Columbia. Conditions may apply; please…
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Registered Nurse, Union - Regular Casual - AgeCare Jasper Place
AgeCare
AB · Edmonton, AB
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AgeCare offers a relocation bonus of up to $10,000 to support licensed professional nurses relocating to rural and select urban communities in British Columbia. Conditions may apply; please…
Added 11 hours ago
Registered Nurse-Casual-AgeCare Jasper Place
AgeCare
AB · Edmonton, AB
Part-time
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Added 13 hours ago
Senior Enterprise Customer Success Manager
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Act as the strategic voice of your customers internally, working cross-functionally with Sales, Support, Product, and Engineering across time zones to remove blockers and shape the product…
Added 13 hours ago
Petroleum Service Technician
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Added 14 hours ago
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Extensive professional development opportunities and learning initiatives including access to LinkedIn Learning, guest speakers, tuition reimbursement, professional association memberships,…
Added 14 hours ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…facilities at the Montreal General Hospital (MGH), including the direct management of animal facility staff working in these facilities, budget, operations, resource allocation,…
Added 14 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 15 hours ago
Associate, Private Investment Counsel
CIBC
Ottawa, ON
Full-time
Support the IC in the achievement of business development targets resulting in new CPIC clients - Under the direct supervision of the IC, understand the concepts and processes of the sales…
Added 15 hours ago
Advisor Natural Gas Policy - Regulatory Affairs
bp
Calgary, AB · CA: Calgary
Full-time
Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial…

Carleton University

Graduate Administrator and Outreach Coordinator

Ottawa, ON, Canada

Apply by: Oct 25, 2026
Positions available: 1
Posting language: English
Posted: Sep 25, 2026

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Original job description

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If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0232

Job Title: Graduate Administrator and Outreach Coordinator

Job Type: Continuing Full Time

Department: Kroeger College of Public Affairs

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 25/09/2026

Closing Date (dd/mm/yyyy): 05/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 01/11/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, under the supervision of the College Administrator and in support of the Program Director(s) and faculty, the Graduate Administrator and Outreach Coordinator is responsible for the effective and efficient administration and coordination of graduate academic program(s) supporting both students and faculty throughout the academic lifecycle – from recruitment to graduation. The incumbent delivers administrative and advisory support across admissions, awards, student advising, in-program administration, experiential learning requirements, and graduation processes while ensuring compliance with University, Faculty, and program regulations.

The position serves as a primary point of contact for prospective and current students, faculty, staff, and both internal offices and external partners, and contributes to the smooth operation of the College and Faculty. The incumbent provides academic administrative expertise to effectively support faculty and instructors by providing timely advice and updates on any new policies, processes and timelines, assisting in both student academic success, wellness support and contributing to a positive public profile of the graduate program(s).

The Graduate Administrator and Outreach Coordinator assists and supports recruitment and outreach for all programs in the Arthur Kroeger College of Public Affairs. This includes student, faculty, internal and external partner outreach by organizing events, providing proactive and timely information and updates through the appropriate digital channels, such as e-mail, newsletters, website updates and social media posts. In addition, the incumbent supports the administration and coordination required for professional programs for the College.

Working in a collaborative environment, the incumbent supports the smooth operations of the College, by assisting with office administration, special projects and providing support to other programs and positions during high-peak periods and absences.

Qualifications

The incumbent must possess the following qualifications:

Demonstrated ability to review, interpret and stay current with academic policies, procedures and processes.
Strong knowledge of the graduate recruitment and admissions processes working with domestic and international applications with the ability to calculate GPAs, review and interpret transcripts to accurately assess international documentation and transcripts, changing Canadian and international university grading processes and English language requirements.
Excellent ability to advise students on program mapping, with experience supporting students during program and life changes to ensure academic success and degree completion.
Sound knowledge of the Graduate Calendar and making recommendations for curriculum changes.
In-depth knowledge about event planning and coordination practices, with the ability to work creatively with limited resources and budgets.
In-depth administrative experience and skills to successfully and efficiently support the College Administrator, Program Director(s) and related committees.
Experience with communication and outreach coordination, including proactive email campaigns, updating webpages and posting on appropriate social media platforms.
Excellent verbal and written communication skills, including editing and proofreading skills, along with presentation skills.
Ability to work in a diverse unit with knowledge of cultural competencies.
Effective time management, with excellent organizational and planning skills, with the ability to prioritize in a fast-paced environment, while successfully paying attention to detail.
Excellent interpersonal skills, tact, and diplomacy with the demonstrated ability to remain calm and work with a professional demeanor.
Demonstrated ability to work successfully with limited supervision, with strong initiative, research and problem-solving skills to help find solutions to student issues and support faculty members.
Expertise in the use of the MS Suite; software database systems and custom software such as Banner and website maintenance software (i.e. Wordpress).

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year university degree.
A minimum of 3 years of related academic administrative, student support, event planning and outreach experience, including 1 year of graduate administration and advising experience.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer and coordinate graduate academic programs from recruitment through graduation, advising students and supporting faculty while ensuring compliance with university, faculty, and program requirements. Coordinate recruitment and outreach activities, events, communications, and professional program administration, while contributing to the College’s daily operations and special projects.

Requirements

Requires a three-year university degree or equivalent, at least three years of related academic administration, student support, event planning, and outreach experience, including one year in graduate administration and advising. Candidates should have strong knowledge of graduate admissions and academic policies, student advising, event coordination, communications, and relevant software such as Banner and WordPress.

Skills

Student Advising
Academic Policy Interpretation
Transcript and GPA Assessment
Program Mapping
Curriculum Recommendations
Event Planning
Outreach Coordination
Email Campaigns
Website Maintenance
Social Media Communications
Written and Verbal Communication
Editing and Proofreading
Time Management
Problem-Solving
Microsoft Office Suite

Visa sponsorship

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Keywords

Graduate Administration
Academic Administration
Graduate Recruitment
Admissions
Domestic Applications
International Applications
GPA Calculation
Transcript Assessment
English Language Requirements
Student Advising
Degree Completion
Graduate Calendar
Curriculum Changes
Event Planning
Outreach Coordination
Email Campaigns
Newsletters
Website Updates
Social Media
Experiential Learning
Awards Administration
Academic Policies
Microsoft Office Suite
Banner
WordPress
Database Systems
Student Support
Faculty Support

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