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Added 12 mins ago
T
Personal Banking Associate - Saint-Hubert, Gaétan-Boucher (18.75 hours)
TD
Longueuil, QC · Saint-Hubert, QC
- Part-time
…et approfondis avec nos clients en effectuant de nombreuses opérations de service à la clientèle ainsi que de fournir des renseignements et des conseils sur les services, les produits et…
Added 12 mins ago
NW
Intake Coordinator - Admin Support (OBTP)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
…organization and will assist in carrying out the administrative operations for all programs and services delivered from our Fairview location and in accordance with the standards set out by…
Added 12 mins ago
CN
Occasional Key Holder - Sussex (255130-67)
Cannabis NB
Sussex, NB
- Full-time
Act as Leader on Duty (LOD) and support daily store operations in the absence of Store Manager or Team Lead
Added 12 mins ago
TC
Fixed Assets Manager
Transdev Canada
Brampton, ON
- $120,000 to $145,000 CAD / year
- Contract
Transdev Canada is hiring a Fixed Assets Manager for our Brampton, Ontario location
Added 12 mins ago
LD
Response Centre Specialist II - Full Time
London Drugs Limited
Richmond, BC
- $17.86 to $23.33 CAD / hour
- Full-time
- Other
The RCS2 is a member of Loss Prevention Operations, accountable for the monitoring of company locations via remote systems: contributing to the training and support of the RC team, quality…
Added 12 mins ago
CC
Retail Shift Leader
Canna Cabana
Guelph, ON · Silvercreek, Guelph, ON
- $19 to $21 CAD / hour
- Part-time
Provide assistance to store management in supervising and facilitating the daily operations of the store
Added 12 mins ago
RB
Transaction Processing Administrator
Royal Bank of Canada
Toronto, ON
- Full-time
…environment, handling diverse mutual fund and segregated fund operations while contributing to process improvements across the…
Added 12 mins ago
LD
Assistant Department Manager Photo Lab
London Drugs Limited
Regina, SK
- Other
The Assistant Photo Lab Manager is responsible for assisting the Department Manager in directing staff to maintain merchandising, customer service, and operational standards within the lab…
Added 12 mins ago
Gainsight Administrator
Braze
Toronto, ON
Partner cross-functionally: Work with the CX Business Systems Analyst / Technical Project Manager team and CX Operations, who gather and shape requirements, and provide the…
Added 12 mins ago
PP
Junior IT Support Specialist
PERMA PIPE INC
Camrose, AB
- $50,000 to $60,000 CAD / year
- Full-time
…activities, escalating complex issues, and supporting daily IT operations to ensure efficient and reliable technology services across the…
Added 27 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 27 mins ago
EC
Profit Centre Manager
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
As a Profit Centre Manager, you will develop and lead all business operations at the Profit Centre. The Profit Centre Manager is accountable for growing the business while sustaining…
Added 27 mins ago
TS
TDS Operations Analyst II
TD Securities
Toronto, ON
- Full-time
Global Business Services & Operations is at the core of TD Securities. We are a dynamic, multi-faceted division that partners with all parts of the Dealer, including Sales & Trading to…
Added 27 mins ago
CO
Warming Centre Cleaner
Christie Ossington Neighbourhood Centre
Toronto, ON
- $28.8 CAD / hour
- Temporary
Monitor maintenance issues and report them to the Manager
Added 27 mins ago
CN
Operations Specialist, Recycle Fuel Fabrication Laboratories (RFFL)
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
Do you enjoy supporting complex technical operations in a highly regulated environment? Can you see yourself helping ensure the safe, reliable, and efficient operation of nuclear facility…
Added 27 mins ago
T
Associate Vice President, TD Investment Services (TDIS) Compliance
TD
Toronto, ON
- Full-time
Strong knowledge of securities regulation, mutual fund dealer operations, and CIRO requirements.
Added 27 mins ago
BC
Program Handover Manager
Bechtel Corporation
Toronto, ON
- Full-time
…from initial planning and investment, through start-up and…
Added 27 mins ago
AE
Continuous Improvement Superintendent
Agnico Eagle Mines Limited
Kirkland Lake, ON
- Full-time
…gold producer in the world. It produces precious metals from operations in Canada, Australia, Finland and Mexico and has a pipeline of high-quality exploration and development projects.…
Added 27 mins ago
ET
Senior Clinical Project Manager - Gene Therapy Clinical Trials
Elpida Therapeutics
Canada
- Contract
…need. We are seeking an organized, proactive Clinical Project Manager with clinical trial experience to join our growing…
Added 27 mins ago
P
Junior IT Support Specialist
PERMA-PIPE
Camrose, AB
- Full-time
…activities, escalating complex issues, and supporting daily IT operations to ensure efficient and reliable technology services across the…
Added 27 mins ago
GO
Technical Inspector II
Government of Newfoundland and Labrador
Happy Valley-Goose Bay, NL
- $34.89 to $38.94 CAD / hour
- Full-time
Reporting to the Manager of Operations, the Technical Inspector II is responsible for the coordination and performance of electrical inspections in residential, commercial and industrial…
Added 27 mins ago
PS
Accounting Analyst
Professional Staffing
Toronto, ON
- $25 to $30 CAD / hour
- Contract
Reporting to the Accounting Manager, the Accounting Analyst will support accounts payable operations, general accounting activities, and month-end close processes. This role focuses on…
Added 27 mins ago
NC
Facilities Coordinator (26-43)
Northern College of Applied Arts and Technology
Timmins, ON
- Full-time
Reporting to the Campus Manager, Timmins, the Facilities Coordinator will be responsible for coordination of facilities booking requests for the Timmins Campus and timetabling.
Added 27 mins ago
AE
Communications Coordinator
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
…gold producer in the world. It produces precious metals from operations in Canada, Australia, Finland and Mexico and has a pipeline of high-quality exploration and development projects.…
Added 27 mins ago
AE
Help Desk Analyst
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Reporting to the Manager IT Ontario Operations, you will be part of the Information Technology Department. Your role encompasses various responsibilities aimed at providing Level 1 & 2…

Closed listing

Carleton University

Graduate Administrator and Outreach Coordinator

Ottawa, ON, Canada

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Closing date: Oct 25, 2026
Positions available: 1
Posting language: English
Posted: Sep 25, 2026

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Original job description

Archived listing. The details below describe a past opening.

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If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0232

Job Title: Graduate Administrator and Outreach Coordinator

Job Type: Continuing Full Time

Department: Kroeger College of Public Affairs

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 25/09/2026

Closing Date (dd/mm/yyyy): 05/10/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 01/11/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, under the supervision of the College Administrator and in support of the Program Director(s) and faculty, the Graduate Administrator and Outreach Coordinator is responsible for the effective and efficient administration and coordination of graduate academic program(s) supporting both students and faculty throughout the academic lifecycle – from recruitment to graduation. The incumbent delivers administrative and advisory support across admissions, awards, student advising, in-program administration, experiential learning requirements, and graduation processes while ensuring compliance with University, Faculty, and program regulations.

The position serves as a primary point of contact for prospective and current students, faculty, staff, and both internal offices and external partners, and contributes to the smooth operation of the College and Faculty. The incumbent provides academic administrative expertise to effectively support faculty and instructors by providing timely advice and updates on any new policies, processes and timelines, assisting in both student academic success, wellness support and contributing to a positive public profile of the graduate program(s).

The Graduate Administrator and Outreach Coordinator assists and supports recruitment and outreach for all programs in the Arthur Kroeger College of Public Affairs. This includes student, faculty, internal and external partner outreach by organizing events, providing proactive and timely information and updates through the appropriate digital channels, such as e-mail, newsletters, website updates and social media posts. In addition, the incumbent supports the administration and coordination required for professional programs for the College.

Working in a collaborative environment, the incumbent supports the smooth operations of the College, by assisting with office administration, special projects and providing support to other programs and positions during high-peak periods and absences.

Qualifications

The incumbent must possess the following qualifications:

Demonstrated ability to review, interpret and stay current with academic policies, procedures and processes.
Strong knowledge of the graduate recruitment and admissions processes working with domestic and international applications with the ability to calculate GPAs, review and interpret transcripts to accurately assess international documentation and transcripts, changing Canadian and international university grading processes and English language requirements.
Excellent ability to advise students on program mapping, with experience supporting students during program and life changes to ensure academic success and degree completion.
Sound knowledge of the Graduate Calendar and making recommendations for curriculum changes.
In-depth knowledge about event planning and coordination practices, with the ability to work creatively with limited resources and budgets.
In-depth administrative experience and skills to successfully and efficiently support the College Administrator, Program Director(s) and related committees.
Experience with communication and outreach coordination, including proactive email campaigns, updating webpages and posting on appropriate social media platforms.
Excellent verbal and written communication skills, including editing and proofreading skills, along with presentation skills.
Ability to work in a diverse unit with knowledge of cultural competencies.
Effective time management, with excellent organizational and planning skills, with the ability to prioritize in a fast-paced environment, while successfully paying attention to detail.
Excellent interpersonal skills, tact, and diplomacy with the demonstrated ability to remain calm and work with a professional demeanor.
Demonstrated ability to work successfully with limited supervision, with strong initiative, research and problem-solving skills to help find solutions to student issues and support faculty members.
Expertise in the use of the MS Suite; software database systems and custom software such as Banner and website maintenance software (i.e. Wordpress).

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year university degree.
A minimum of 3 years of related academic administrative, student support, event planning and outreach experience, including 1 year of graduate administration and advising experience.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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About employer

More about this job

Responsibilities

Administer and coordinate graduate academic programs from recruitment through graduation, advising students and supporting faculty while ensuring compliance with university, faculty, and program requirements. Coordinate recruitment and outreach activities, events, communications, and professional program administration, while contributing to the College’s daily operations and special projects.

Requirements

Requires a three-year university degree or equivalent, at least three years of related academic administration, student support, event planning, and outreach experience, including one year in graduate administration and advising. Candidates should have strong knowledge of graduate admissions and academic policies, student advising, event coordination, communications, and relevant software such as Banner and WordPress.

Skills

Student Advising
Academic Policy Interpretation
Transcript and GPA Assessment
Program Mapping
Curriculum Recommendations
Event Planning
Outreach Coordination
Email Campaigns
Website Maintenance
Social Media Communications
Written and Verbal Communication
Editing and Proofreading
Time Management
Problem-Solving
Microsoft Office Suite

Visa sponsorship

Not detected in the job text

Keywords

Graduate Administration
Academic Administration
Graduate Recruitment
Admissions
Domestic Applications
International Applications
GPA Calculation
Transcript Assessment
English Language Requirements
Student Advising
Degree Completion
Graduate Calendar
Curriculum Changes
Event Planning
Outreach Coordination
Email Campaigns
Newsletters
Website Updates
Social Media
Experiential Learning
Awards Administration
Academic Policies
Microsoft Office Suite
Banner
WordPress
Database Systems
Student Support
Faculty Support

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