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Added 2 hours ago
Licensed Assistant Manager Winnipeg MB, LensCrafters
EssilorLuxottica Group
Winnipeg, MB
Everything we do is centered around sight. Because quality care helps us see the joy in life. Because learning from the best, makes us all better. Because continuing our legacy of the…
Added 2 hours ago
Licensed Assistant Manager Brampton, ON-LensCrafters
EssilorLuxottica Group
Brampton, ON
Everything we do is centered around sight. Because quality care helps us see the joy in life. Because learning from the best, makes us all better. Because continuing our legacy of the…
Added 2 hours ago
NS
Clinical Nurse Educator - Women and Children's Health
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Reporting to the Manager, Interprofessional Practice and Learning, Eastern Zone, the Clinical Nurse Educator (CNE) is responsible (in collaboration with key stakeholders) for the…
Added 2 hours ago
NS
Physiotherapist - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Internship
Reporting to the Program Manager of the Bone & Joint department within the Rehabilitation and Supportive Care Services portfolio, the Physiotherapist assesses, diagnoses and treats patients…
Added 4 hours ago
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Talent & Development Manager
Specsavers
Burnaby, BC
- Full-time
We are seeking an experienced Talent & Development (T&D) Manager to partner with the Head of Talent & Development in designing, implementing, and continuously improving our learning and…
Added 4 hours ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
…successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where…
Added 4 hours ago
CU
Co-op Student Advisor
Carleton University
Ottawa, ON
- Other
Working under the direction of the Assistant Manager, Co-op Operations, the Co-op Student Advisor, the primary point of contact for co-op students, is responsible for the success of…
Added 4 hours ago
UH
Clinical Extern, Nursing
Unity Health Toronto
Toronto, ON
- Temporary
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Added 5 hours ago
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Community Support Worker - Kelowna
Strive
Kelowna, BC
- Part-time
Provide feedback and report back to the case management team and Program Manager
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Supervisor, Group Life and Disability Claims - Alberta
First Canadian Financial Group
Sherwood Park, AB
- Full-time
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TH
PRO Account Sales Associate Full Time ( BARRHAVEN)
The Home Depot Canada
Ottawa, ON
- Full-time
…projects? If you’re also naturally curious and eager to keep learning, consider starting or growing your career with us at The Home…
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Fuel Accounting Analyst
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PT Residence Worker, Mental Health (Aspen House Supported Living)
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Mission, BC
Reports and is accountable to the Program Manager of the facility or their designate
Added 6 hours ago
PT Residence Worker, Mental Health (Aspen House Supported Living | Thu-Sat | 24 HR)
Connective
Mission, BC
Reports and is accountable to the Program Manager of the facility or their designate
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Connective
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Reports and is accountable to the Program Manager of the facility or their designate
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PT Residence Worker, Mental Health (Aspen House Supported Living)
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Added 7 hours ago
Construction Technologist
Government of Alberta
Peace River, AB
Salary: $2,944.12 - $3,865.92 bi-weekly ($76,841- $100,900/year)
Added 7 hours ago
CO
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Prince George, BC · Civic Centre
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Added 7 hours ago
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Supervisor, Group Life and Disability Claims - Alberta
First Canadian Financial Group
Sherwood Park, AB
- Full-time
We aim to hire bright, hard-working people who share our values. We seek employees who are committed to learning, career growth, and opportunity. We take pride in being an organization that…
Added 7 hours ago
OD
Registered Early Childhood Educator (RECE) - TERM - Riverview Alt PS - CORE (8:30AM-4:00PM)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
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…quality and effective play-based education to support enhanced learning and cognitive, emotional and social development for Junior and Senior Kindergarten students in a full-day Early…
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Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…quality and effective play-based education to support enhanced learning and cognitive, emotional and social development for Junior and Senior Kindergarten students in a full-day Early…
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Registered Early Childhood Educator (RECE) - TERM - Westwind PS- CORE/PM (10:45am - 6:15pm)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…quality and effective play-based education to support enhanced learning and cognitive, emotional and social development for Junior and Senior Kindergarten students in a full-day Early…
Added 8 hours ago
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OH Lead Sarnia Refinery
Shell
Sarnia, ON
- Full-time
This role is offered on a fixed-term contract. While the position is time-bound, it allows for skill development and broader exposure within the organization.
Added 8 hours ago
TH
PRO Account Sales Associate Full Time ( BARRHAVEN)
The Home Depot
Ottawa, ON
- Full-time
…projects? If you’re also naturally curious and eager to keep learning, consider starting or growing your career with us at The Home…

Carleton University

Graduate Administrator (Term)

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 27, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1026-0027

Job Title: Graduate Administrator (Term)

Job Type: Term Full Time

Department: Kroeger College of Public Affairs

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 27/10/2026

Closing Date (dd/mm/yyyy): 03/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 13/10/2026

Assignment Duration To: 30/04/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 13/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director of Political Economy and the Director Kroeger College of Public Affairs, and under the supervision of the College Administrator in the Kroeger College, the Graduate Administrator is responsible for the effective and efficient administration and coordination of graduate academic programs supporting both students and faculty throughout the academic lifecycle – from recruitment to graduation. The incumbent delivers high-quality administrative and advisory support across admissions, student advising, in-program administration, funding and awards, events, and graduation processes while ensuring compliance with University, Faculty, and program regulations for both the for Masters Program and Collaborative PhD with a Specialization in Political Economy.

The position serves as a primary point of contact for prospective and current students, faculty, staff, and both internal offices and external partners, and contributes to the smooth operation of the College and Faculty. The Graduate Administrator provides academic administrative expertise to effectively support faculty and instructors by providing timely advice and updates on any new policies, processes and timelines, assisting in both student academic success and wellness support and contributing to a positive public profile of the graduate programs.

The Graduate Administrator assists with student, faculty, internal and external partner outreach by organizing events, providing proactive and timely information and updates through the appropriate digital channels, such as e-mail, newsletters, website updates and social media posts.

Working collaboratively with the Office of the Dean of the Faculty of Public and Global Affairs, the Graduate Administrator will support special projects for the Faculty, including assisting with the collection, review and creation of current graduate administration resources and tools to develop a Faculty of Public and Global Affairs Graduate Administrator Handbook to use as a guide for all graduate administration processes from recruitment to graduation.

Working in collaborative environment, the Graduate Administrator also assists with special projects and by providing support to other programs and positions during high-peak periods and absences.

Qualifications

The incumbent must possess the following qualifications:

Demonstrated ability to review, interpret and stay current with academic policies, procedures and processes.
Strong knowledge of the graduate recruitment and admissions processes, with the ability to calculate GPAs, review and interpret transcripts to accurately assess international documentation and transcripts, changing Canadian and international university grading processes and English language requirements.
Knowledge of scholarships, funding and award opportunities to effectively assemble the offer packages and support the current graduate student awards.
Demonstrated ability to advise students on program-mapping, with experience supporting students during program and life changes to ensure academic success and degree completion.
Sound knowledge of the Graduate Calendar.
Strong administrative experience and skills to successfully and efficiently support the College Administrator, Graduate Supervisor and related committees.
Ability to interpret and work with collective agreements to support TA hiring and assignments.
Strong verbal and written communication skills, with strong presentation skills to effectively participate in recruitment activities, promotion of the College's programs and to interact with the program's faculty, staff and students.
Ability to work in a diverse unit with knowledge of cultural competencies
Effective time management, with excellent organizational and planning skills, with the ability to prioritize in a fast-paced environment, while successfully paying attention to detail.
Strong interpersonal skills, tact, and diplomacy with the demonstrated ability to remain calm and work with a professional demeanor while working under pressure.
Demonstrated ability to work independently, with strong initiative, research and problem-solving skills.
Excellent computer skills including expertise in the use of the MS Suite; software database systems and custom software such as Banner and website maintenance software, such as Wordpress.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year university degree.
A minimum of 4 years of related academic administrative and student support experience, including one year of graduate administration and advising experience in a university setting.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer and coordinate graduate programs from recruitment through graduation, including admissions, student advising, funding and awards, events, and compliance with university and program regulations. Support faculty and students with timely academic guidance, communications, outreach, and special projects, including developing graduate administration resources.

Requirements

Requires a three-year university degree or equivalent and at least four years of related academic administration and student support experience, including one year in graduate administration and advising at a university. Candidates should have strong knowledge of graduate admissions, academic policies, funding, student advising, collective agreements, communication, and administrative software such as Microsoft Office, Banner, and WordPress.

Skills

Student Advising
Academic Policy Interpretation
Transcript Assessment
GPA Calculation
Scholarship and Award Administration
Program Mapping
Teaching Assistant Hiring
Collective Agreement Interpretation
Written and Verbal Communication
Event Coordination
Time Management
Organization and Planning
Problem-Solving
Microsoft Office Suite
Banner and WordPress

Visa sponsorship

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Keywords

Graduate Administration
Graduate Recruitment
Admissions
Student Advising
Academic Administration
Academic Policies
Graduate Calendar
Transcript Assessment
International Credentials
GPA Calculation
English Language Requirements
Scholarships
Funding
Awards
Program Mapping
Degree Completion
Teaching Assistant Hiring
Collective Agreements
Event Coordination
Student Support
Faculty Support
Microsoft Office Suite
Banner
WordPress
Website Maintenance
Higher Education
Political Economy
Collaborative PhD
Graduate Programs

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