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Added 1 hour ago
OI
Continuing Care Assistant (CCA) Program Manager
Oxford International
Halifax, NS
- $100,000 to $800,000 CAD / year
- Full-time
Along with the managerial team you will supervise (Practicum Placement Coordinator, Program Advisor, and Lead Instructor), you will oversee all aspects of program operations, including…
Added 13 hours ago
MR
Academic Advisor
Mount Royal University
Calgary, AB
- Part-time
While the Academic Advisor reports centrally through the Manager, Academic Advising, they work in collaboration with their assigned Faculty to ensure their advising practices align with…
Added 1 day ago
UO
Student Services Support Coordinator
University of Waterloo
Stratford, ON · Digital Media Stratford
- Full-time
The Student Services Support Coordinator is responsible for providing initial assistance and advice to students seeking academic guidance. The incumbent provides proactive, student-focused,…
Added 1 day ago
UO
Accessibility Advisor
University of Victoria
Victoria, BC
- Full-time
The work of this position is designed and guided by theories and knowledge of universally designed instruction, student learning and development, CAS Standards, and reflects developmental…
Added 1 day ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
The position serves as a primary point of contact for prospective and current students, faculty, staff, and both internal offices and external partners, and contributes to the smooth…
Added 1 day ago
UO
Employer Relations Specialist, Haskayne School of Business
University of Calgary
Calgary, AB
- Volunteer
The Employer Relations Specialist (ERS) in the Haskayne School of Business (HSB) is a member of the Student Services team and reports to the Manager, Career & Life Design. The scope of the…
Added 1 day ago
YU
Sessional Faculty, Theory, Bachelor of Science in Nursing
Yorkville University
Sackville, NB
- Full-time
…program. As Sessional Faculty, you will teach nursing theory and laboratory learning, bringing your current clinical knowledge and professional expertise into the classroom and helping…
Added 1 day ago
UO
Assistant Professor (Tenure Track) and Canada Research Chair Tier 2 in Cancer Immunology
University of Alberta
Edmonton, AB
- Full-time
The MMI Department is one of 21 departments, along with 7 research institutes and 15 research centres in the Faculty of Medicine & Dentistry at the University of Alberta. The mission of the…
Added 1 day ago
UO
Enrolment Services Advisor (Recurring Part-time)
University of Calgary
Calgary, AB
- Part-time
Supporting over 85,000 inquiries annually, Enrolment Services provides student-facing advising services for the Office of the Registrar. As a central hub of student inquiry, advisors…
Added 1 day ago
UO
Enrolment Services Advisor
University of Calgary
Calgary, AB
- Full-time
Supporting over 85,000 inquiries annually, Enrolment Services provides student-facing advising services for the Office of the Registrar. As a central hub of student inquiry, advisors…
Added 1 day ago
UO
Assistant Professor (Tenure Track) and Canada Research Chair Tier 2 in Cancer Immunology
University of Alberta
AB · Edmonton, AB
- Full-time
The MMI Department is one of 21 departments, along with 7 research institutes and 15 research centres in the Faculty of Medicine & Dentistry at the University of Alberta. The mission of the…
Added 2 days ago
AU
Undergraduate Academic Program Advisor, Faculty of Science and Technology
Athabasca University
Athabasca, AB
- $48,621.92 to $79,714.45 USD / year
- Full-time
The Undergraduate (UG) Academic Program Advisor provides comprehensive academic advising support to current and prospective students within the Faculty of Science and Technology. This…
Added 3 days ago
CL
Resident Advisor - TRU East Village
Campus Living Centres
Kamloops, BC
- Full-time
The Resident Advisor (RA) is a hired student leader who is expected to act as a role model, mentor, resource, and support to students living residence. The primary objective of the RA as…
Added 3 days ago
BV
Student Conduct Advisor
Bow Valley College
Calgary, AB
- Full-time
Facilitate restorative and alternative dispute resolution approaches when appropriate and assist employees in responding to concerns through informal interventions. Connect students with…
Added 5 days ago
TU
Associate Recruiter Admissions Advisor
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Associate Recruiter Admissions Advisor is responsible for the implementation of a comprehensive undergraduate recruitment and admission process to ensure the university achieves new…
Added 5 days ago
UO
Associate Recruiter Admissions Advisor
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Associate Recruiter Admissions Advisor is responsible for the implementation of a comprehensive undergraduate recruitment and admission process to ensure the university achieves new…
Added 5 days ago
SA
Senior Advisor, Academic Operations
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
As the Senior Advisor, Academic Operations, you play a key role in ensuring pathway programs run smoothly from planning through delivery. You will oversee program staffing, scheduling,…
Added 5 days ago
S
Senior Advisor, Academic Operations
SAIT
Calgary, AB
- Temporary
As the Senior Advisor, Academic Operations, you play a key role in ensuring pathway programs run smoothly from planning through delivery. You will oversee program staffing, scheduling,…
Added 5 days ago
AC
Full-Time Professor, Developmental Services Worker
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Demonstrated provision of academic leadership is considered a strong asset. Examples include but are not limited to providing guidance to colleagues and instructors, being actively involved…
Added 5 days ago
M
Advisor, Academic-Industry Partnerships - York University
Mitacs
Toronto, ON
- Full-time
- Temporary
Guided by our values - impact, integrity, collaboration, excellence, and talent - Mitacs drives industry-academic collaboration, deploys skilled talent, and builds innovation capacity to…
Added 5 days ago
Accommodation Advisor - SSE - App D
Humber College
Toronto, ON
Faculty/Department: Student Success and Equitable Learning
Added 6 days ago
YU
Sessional Faculty, Theory, Bachelor of Science in Nursing
Yorkville University
Sackville, NB
- Full-time
…program. As Sessional Faculty, you will teach nursing theory and laboratory learning, bringing your current clinical knowledge and professional expertise into the classroom and helping…
Added 6 days ago
FC
Registrar Service Specialist
Fanshawe College
London, ON
- Full-time
Work collaboratively with Financial Aid Advisors, Academic Advisors, the Fees/Accounts team, and Admissions staff to ensure seamless student service
Added 6 days ago
FT
Registrar Service Specialist
Fanshawe Toronto@ILAC
London, ON
- Full-time
Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the…
Added 7 days ago
UO
Tier 2 Canada Research Chair in Constitutional Pluralism
University of Alberta
Edmonton, AB
- Full-time
…documented record of research excellence in constitutional law and legal pluralism, or directly related areas, demonstrated through impactful contributions in venues such as peer-reviewed…

Carleton University

Graduate Administrator (Term)

Ottawa, ON, Canada

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Job details

Apply by: Nov 26, 2026
Positions available: 1
Posting language: English
Posted: Oct 27, 2026

Original job description

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1026-0027

Job Title: Graduate Administrator (Term)

Job Type: Term Full Time

Department: Kroeger College of Public Affairs

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 27/10/2026

Closing Date (dd/mm/yyyy): 03/11/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 13/10/2026

Assignment Duration To: 30/04/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 13/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director of Political Economy and the Director Kroeger College of Public Affairs, and under the supervision of the College Administrator in the Kroeger College, the Graduate Administrator is responsible for the effective and efficient administration and coordination of graduate academic programs supporting both students and faculty throughout the academic lifecycle – from recruitment to graduation. The incumbent delivers high-quality administrative and advisory support across admissions, student advising, in-program administration, funding and awards, events, and graduation processes while ensuring compliance with University, Faculty, and program regulations for both the for Masters Program and Collaborative PhD with a Specialization in Political Economy.

The position serves as a primary point of contact for prospective and current students, faculty, staff, and both internal offices and external partners, and contributes to the smooth operation of the College and Faculty. The Graduate Administrator provides academic administrative expertise to effectively support faculty and instructors by providing timely advice and updates on any new policies, processes and timelines, assisting in both student academic success and wellness support and contributing to a positive public profile of the graduate programs.

The Graduate Administrator assists with student, faculty, internal and external partner outreach by organizing events, providing proactive and timely information and updates through the appropriate digital channels, such as e-mail, newsletters, website updates and social media posts.

Working collaboratively with the Office of the Dean of the Faculty of Public and Global Affairs, the Graduate Administrator will support special projects for the Faculty, including assisting with the collection, review and creation of current graduate administration resources and tools to develop a Faculty of Public and Global Affairs Graduate Administrator Handbook to use as a guide for all graduate administration processes from recruitment to graduation.

Working in collaborative environment, the Graduate Administrator also assists with special projects and by providing support to other programs and positions during high-peak periods and absences.

Qualifications

The incumbent must possess the following qualifications:

Demonstrated ability to review, interpret and stay current with academic policies, procedures and processes.
Strong knowledge of the graduate recruitment and admissions processes, with the ability to calculate GPAs, review and interpret transcripts to accurately assess international documentation and transcripts, changing Canadian and international university grading processes and English language requirements.
Knowledge of scholarships, funding and award opportunities to effectively assemble the offer packages and support the current graduate student awards.
Demonstrated ability to advise students on program-mapping, with experience supporting students during program and life changes to ensure academic success and degree completion.
Sound knowledge of the Graduate Calendar.
Strong administrative experience and skills to successfully and efficiently support the College Administrator, Graduate Supervisor and related committees.
Ability to interpret and work with collective agreements to support TA hiring and assignments.
Strong verbal and written communication skills, with strong presentation skills to effectively participate in recruitment activities, promotion of the College's programs and to interact with the program's faculty, staff and students.
Ability to work in a diverse unit with knowledge of cultural competencies
Effective time management, with excellent organizational and planning skills, with the ability to prioritize in a fast-paced environment, while successfully paying attention to detail.
Strong interpersonal skills, tact, and diplomacy with the demonstrated ability to remain calm and work with a professional demeanor while working under pressure.
Demonstrated ability to work independently, with strong initiative, research and problem-solving skills.
Excellent computer skills including expertise in the use of the MS Suite; software database systems and custom software such as Banner and website maintenance software, such as Wordpress.

Education And Experience

The above is normally acquired through the completion of:

Completion of a three-year university degree.
A minimum of 4 years of related academic administrative and student support experience, including one year of graduate administration and advising experience in a university setting.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Administer and coordinate graduate programs from recruitment through graduation, including admissions, student advising, funding and awards, events, and compliance with university and program regulations. Support faculty and students with timely academic guidance, communications, outreach, and special projects, including developing graduate administration resources.

Requirements

Requires a three-year university degree or equivalent and at least four years of related academic administration and student support experience, including one year in graduate administration and advising at a university. Candidates should have strong knowledge of graduate admissions, academic policies, funding, student advising, collective agreements, communication, and administrative software such as Microsoft Office, Banner, and WordPress.

Skills

Student Advising
Academic Policy Interpretation
Transcript Assessment
GPA Calculation
Scholarship and Award Administration
Program Mapping
Teaching Assistant Hiring
Collective Agreement Interpretation
Written and Verbal Communication
Event Coordination
Time Management
Organization and Planning
Problem-Solving
Microsoft Office Suite
Banner and WordPress

Visa sponsorship

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Keywords

Graduate Administration
Graduate Recruitment
Admissions
Student Advising
Academic Administration
Academic Policies
Graduate Calendar
Transcript Assessment
International Credentials
GPA Calculation
English Language Requirements
Scholarships
Funding
Awards
Program Mapping
Degree Completion
Teaching Assistant Hiring
Collective Agreements
Event Coordination
Student Support
Faculty Support
Microsoft Office Suite
Banner
WordPress
Website Maintenance
Higher Education
Political Economy
Collaborative PhD
Graduate Programs

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