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Job Number: J1026-0172
Job Title: Manager, Ceremonies, Events, and Government Liaison
Job Type: Continuing Full Time
Department: Office of the President
Job Category: Administrative Management
Number of Positions: 1
Date Posted (dd/mm/yyyy): 03/11/2026
Closing Date (dd/mm/yyyy): 17/11/2026
Salary (with Salary Rate): 100,264.00 - 130,343.00/Year
Employee Group: Non-Union
Salary Level: NU06
Hours Per Week: 35
Date Position Available: 30/10/2026
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties And Responsibilities
The Manager, Ceremonies, Events, and Government Liaison provides strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan. Major events include: convocations, presidential installations, major advancement, donor or alumni campaign events, retreats/strategy sessions, VIP visits and protocols, delegations (domestic and international), community events both off and on-campus, team social gatherings, etc., that have been scheduled, decided, or finalized in the President’s calendar. The incumbent represents the Office of the President in the planning of events that involve the President, Vice-Presidents, Chancellor, Board of Governors and other strategic leaders.
The Manager is the primary contact for all aspects of campus protocol related to ceremonies and visits by delegations and dignitaries. Acting as a key advisor and liaison, the Manager ensures that all presidential and institutional events reflect the organization’s values, traditions and public standing while meeting the highest standards of protocol, hospitality and inclusivity. In collaboration with the Office of the Vice-President, Research, Innovation and International, they oversee ceremonial and diplomatic protocols for visiting dignitaries, delegations and official guests, coordinating logistics, briefing materials and stakeholder engagement to ensure seamless execution.
In addition, this role is responsible for the engagement, coordination and support for interactions with Municipal, Provincial and Federal Governments, and with associated entities. In partnership with the Chief of Staff and Director of Government Relations, the incumbent advances government-relations priorities and engagement objectives, by directly engaging with municipal, provincial and federal government officials, political staff, senior public servants and other external stakeholders. The role provides strategic advice, identifies opportunities and risks, and supports the development and execution of government-relations initiatives that further the University's objectives.
Qualifications
The incumbent must possess the following qualifications:
- Knowledge of university’s strategic priorities and goals as well as policies and procedures
- Knowledge of office as well as the broader university academic units, departments, and divisions
- The ability to provide strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan
- Proven success in building productive, long-term relationships with senior university and campus administrators, faculty, staff, government officials and other external stakeholders
- Ability to organize and complete multiple tasks in an accurate and timely manner
- Ability to oral communications and interpersonal relations
- Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices
- Knowledge of cultural competency and diversity in a business context
Education And Experience
The above is normally acquired through the completion of:
- Completion of bachelor’s degree in relevant discipline
- Minimum of five years of previous event and government relations experience
HR Note
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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