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Added 30 mins ago
CI
BC - Stocktaking Supervisor
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Ottawa, ON
- Full-time
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Added 30 mins ago
CA
Graduate Assistant - Student Solutions Hub
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- Internship
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Added 30 mins ago
ST
Senior Materials Coordinator
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- Full-time
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Added 30 mins ago
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Procurement & NetSuite Specialist
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- $65,000 to $70,000 USD / year
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Added 3 hours ago
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Carleton University

Manager, Ceremonies, Events, and Government Liaison

Ottawa, ON, Canada

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Job details

Apply by: Dec 3, 2026
Positions available: 1
Posting language: English
Posted: Nov 3, 2026

Original job description

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Job Number: J1026-0172

Job Title: Manager, Ceremonies, Events, and Government Liaison

Job Type: Continuing Full Time

Department: Office of the President

Job Category: Administrative Management

Number of Positions: 1

Date Posted (dd/mm/yyyy): 03/11/2026

Closing Date (dd/mm/yyyy): 17/11/2026

Salary (with Salary Rate): 100,264.00 - 130,343.00/Year

Employee Group: Non-Union

Salary Level: NU06

Hours Per Week: 35

Date Position Available: 30/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

The Manager, Ceremonies, Events, and Government Liaison provides strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan. Major events include: convocations, presidential installations, major advancement, donor or alumni campaign events, retreats/strategy sessions, VIP visits and protocols, delegations (domestic and international), community events both off and on-campus, team social gatherings, etc., that have been scheduled, decided, or finalized in the President’s calendar. The incumbent represents the Office of the President in the planning of events that involve the President, Vice-Presidents, Chancellor, Board of Governors and other strategic leaders.

The Manager is the primary contact for all aspects of campus protocol related to ceremonies and visits by delegations and dignitaries. Acting as a key advisor and liaison, the Manager ensures that all presidential and institutional events reflect the organization’s values, traditions and public standing while meeting the highest standards of protocol, hospitality and inclusivity. In collaboration with the Office of the Vice-President, Research, Innovation and International, they oversee ceremonial and diplomatic protocols for visiting dignitaries, delegations and official guests, coordinating logistics, briefing materials and stakeholder engagement to ensure seamless execution.

In addition, this role is responsible for the engagement, coordination and support for interactions with Municipal, Provincial and Federal Governments, and with associated entities. In partnership with the Chief of Staff and Director of Government Relations, the incumbent advances government-relations priorities and engagement objectives, by directly engaging with municipal, provincial and federal government officials, political staff, senior public servants and other external stakeholders. The role provides strategic advice, identifies opportunities and risks, and supports the development and execution of government-relations initiatives that further the University's objectives.

Qualifications

The incumbent must possess the following qualifications:

Knowledge of university’s strategic priorities and goals as well as policies and procedures
Knowledge of office as well as the broader university academic units, departments, and divisions
The ability to provide strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan
Proven success in building productive, long-term relationships with senior university and campus administrators, faculty, staff, government officials and other external stakeholders
Ability to organize and complete multiple tasks in an accurate and timely manner
Ability to oral communications and interpersonal relations
Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices
Knowledge of cultural competency and diversity in a business context

Education And Experience

The above is normally acquired through the completion of:

Completion of bachelor’s degree in relevant discipline
Minimum of five years of previous event and government relations experience

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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More about this job

Responsibilities

Lead the planning and delivery of major university events, ceremonies, visits, and special projects, ensuring they align with the President’s priorities and the University’s Strategic Plan. Serve as the primary campus protocol contact and advance government-relations priorities through engagement with government officials and external stakeholders.

Requirements

A bachelor’s degree in a relevant discipline and at least five years of event and government-relations experience are normally required; equivalent qualifications may be considered. Candidates should demonstrate knowledge of university operations and strategic priorities, strong event leadership, stakeholder relationship-building, organization, communication, cultural competency, and proficiency with office productivity tools.

Skills

Strategic Leadership
Event Planning
Event Management
Government Relations
Stakeholder Engagement
Relationship Building
Protocol Management
Diplomatic Protocol
Project Management
Strategic Advising
Risk Assessment
Written and Oral Communication
Interpersonal Relations
Organization and Time Management
Cultural Competency
Office Productivity Software

Visa sponsorship

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Keywords

Higher Education
University Administration
Office of the President
Ceremonies
Convocations
Major Events
Event Planning
Event Management
Government Relations
Government Engagement
Campus Protocol
Diplomatic Protocol
VIP Visits
Delegations
Stakeholder Engagement
Strategic Planning
Special Projects
Advancement Events
Donor Events
Alumni Events
Public Relations
Cultural Competency
Diversity and Inclusion
Office Productivity Software
Databases
Enterprise Software

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