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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Demonstrated project/program management experience delivering large-scale technology or transformation initiatives within complex enterprise environments.
Added 2 mins ago
KO
Area Manager KidStrong Saskatoon
KidStrong of Alberta
Saskatoon, SK
- $72,000 to $100,000 CAD / year
- Full-time
KidStrong is a science based, kids training program that builds strong, confident and high character kids!
Added 2 mins ago
Manager, Global Benefits
Geotab
Canada
…objectives, integrating AI and data-driven tools to modernize program delivery, and supporting organizational growth through M&A activity. The Global Benefits Manager leads a team of…
Added 16 mins ago
TP
Senior Project Manager, Level II
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Program Delivery Leadership team, this position leads the delivery of the assigned projects safely and within scope, schedule and budget. This will include managing,…
Added 16 mins ago
CU
Senior Records Officer
Carleton University
Ottawa, ON
- Other
With a minimum of supervision, the Senior Records Officer is responsible for the effective facilitation of all administrative processing activities relating to Central Academic Records.…
Added 17 mins ago
S
Client Technology Manager - Enterprise AI Solutions
SaskTel
Regina, SK
- Full-time
…career path position within SaskTel’s Technical Career Path Program. The program provides a parallel career path for technical management employees that promotes and supports the…
Added 17 mins ago
FC
Senior Director
Fedcap Canada
Hamilton, ON
- $160,000 to $185,000 CAD / year
- Full-time
…oversight of Fedcap Canada's employment services operations. As the senior executive responsible for Service System Management across Ontario, this position ensures operational excellence,…
Added 17 mins ago
LB
Senior Underwriter (Real Estate)
Laurentian Bank
Toronto, ON
- Full-time
The Senior Underwriter will assist the Senior Manager in the risk management of the financing portfolio. Within the Commercial Banking Group, the candidate will be required to assimilate…
Added 17 mins ago
OW
Oliver Wyman -Commercial Effectiveness and Private Capital Senior Consultant / Associate
Oliver Wyman
Toronto, ON
- Full-time
For an Engagement Manager, minimum of 5-8+ years of relevant experience, ideally in management consulting (or other similar organizations with project-based, team-oriented environments)…
Added 17 mins ago
RC
Recreation Aide
Retirement Concepts
Coquitlam, BC
- $31.64 CAD / hour
- Temporary
At West Coast Seniors Housing Management, we see our communities as a family and we are equally committed to our residents and our staff. We provide an engaging work environment and treat…
Added 17 mins ago
C
Controller / Contrôleur(e)
Corbec
Kirkland, QC
- Full-time
…financial reporting, internal controls, budget support, cash flow management, and compliance activities. This role provides accurate and timely financial information to senior management…
Added 17 mins ago
PB
Strategic Finance Manager
Pacific Blue Cross
Burnaby, BC
- Full-time
…and wellbeing of British Columbians. As our Strategic Finance Manager, you will play a critical role in shaping the financial direction of Thrive, one of Pacific Blue Cross’s largest and…
Added 17 mins ago
K
Area Manager
KidStrong
Saskatoon, SK
- Full-time
KidStrong is a science based, kids training program that builds strong, confident and high character kids!
Added 32 mins ago
AC
Manger, Project Development - Mining and Metals
Allnorth Consultants Limited
SK · Saskatchewan, Canada
- Full-time
Working closely with the Operations and Growth teams, the Project Development Manager will help shape and deliver Allnorth’s Mining & Metals strategy while driving growth across the sector.…
Added 32 mins ago
UO
Human Resources Manager
University of British Columbia
Vancouver, BC · UBCV | The Leonard S. Klinck Building (LSK)
- $8,087.08 to $12,117.08 CAD / month
- Full-time
The position will provide HR Manager support for the departments/units within the Provost and VP Academic portfolio and the Vice-President, Research and Innovation portfolio.…
Added 46 mins ago
TI
Executive Administrative Assistant (SLS)
Transportation Investment Corporation
Surrey, BC
- Full-time
The position is responsible for providing confidential executive administrative and secretarial services to senior management, using a high degree of independence.
Added 46 mins ago
I
Senior Recruiter
IKEA
Coquitlam, BC
- Full-time
Minimum of 5 years of progressive recruiting experience, with a strong track record of successfully hiring for management, leadership, and complex positions.
Added 46 mins ago
VS
Dining Services Manager (2026-11061)
Verve Senior Living
Toronto, ON · North York, ON
- Full-time
The Dining Services Manager is responsible for the overall management of food services within the Residence. This includes meal planning and preparation, staff supervision, inventory and…
Added 46 mins ago
WC
On-Site Solutions Associate
White Cap Canada
Toronto, ON · Etobicoke, ON
- Full-time
Coordinates and executes timely set up of new customers in the program environment. Follows up on backorders and pre-packing products.
Added 46 mins ago
MC
Conseiller(ère) en vente - Sales Consultant
Mobilia Canada
Montreal, QC
- Full-time
…welcoming environment, open to new ideas. It means being close to senior management and being part of a dynamic company that has been in existence for more than 60 years, growing and open…
Added 46 mins ago
D|
Tax Manager
Distinct | North America
Concord, ON
- $115,000 to $140,000 CAD / year
- Full-time
Added 46 mins ago
Data Strategy & Data Enabled Solutions - Senior Manager or Associate Director
EY
Toronto, ON
EY’s Canada Tax & Law Technology Group (CTTG) is seeking an experienced Associate Director / Senior Manager, Data Strategy & Data-Enabled Solutions to help define and scale our data…
Added 46 mins ago
SC
SAP Senior Project Manager - Northeast-Canada Market Unit
SAP Careers
Toronto, ON
- $190,000 to $240,000 CAD / year
- Full-time
…unit's most complex programs. You hold full accountability for program outcomes - from planning through to business value realization. Your role spans complex program delivery, cross-team…
Added 1 hour ago
VR
Lifestyles Assistant | Part Time Weekends
VIVA Retirement Communities
Vaughan, ON
- Part-time
Lifestyle Assistant reports to the Lifestyle Manager. In accordance with V!VA’s vision and values the Lifestyle Assistant is responsible for the delivery of activities as designated in the…
Added 1 hour ago
OM
Sr. CAD Coordinator S5
OSI Maritime Systems
Burnaby, BC
- Full-time
Jointly owns (with the Mechanical Design Manager) Design reviews, change management and prototype support.
Added 1 hour ago
C
SR Guidewire Analyst/Scrum master- Onsite
Cognizant
Toronto, ON
- Full-time
Scrum Master / Agile Delivery Manager – Guidewire

Carleton University

Senior Records Officer

Ottawa, ON, Canada

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Job details

Apply by: Dec 9, 2026
Positions available: 1
Posting language: English
Posted: Nov 9, 2026

Original job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1026-0003

Job Title: Senior Records Officer

Job Type: Career Development Assignment (CDA)

Department: University Registrarial Services

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 09/11/2026

Closing Date (dd/mm/yyyy): 17/11/2026

Salary (with Salary Rate): 91,291.00 - 99,934.00/Year

Assignment Duration From: 28/09/2026

Assignment Duration To: 03/09/2027

Employee Group: CUPE 2424

Salary Level: 10PE

Hours Per Week: 35

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

With a minimum of supervision, the Senior Records Officer is responsible for the effective facilitation of all administrative processing activities relating to Central Academic Records. Records Integrity refers to registration, graduation, biographical data, transcripts and all matters related to student records.

Working within established guidelines, the Senior Records Officer is responsible for developing internal control techniques to provide efficient audit trails for the Student Records Data Base; maintaining and developing the proper procedures for creation and archiving of hard-copy files; collection and validation of final grades; convocation data; coordinating and directing the production of University transcripts and diplomas; collaborate with the Office of Institutional Research in the production of accurate and timely grant reports; examining and assessing of international student exemptions; keeping the Associate Registrar informed and advised of data processing issues within the records system in general and assisting with projects.

The Senior Records Officer is knowledgeable on leading effective work teams, office processing standards and functional operations of the Office. The Senior Records Officer ensures that University rules and policies pertaining to all aspects of student records expertise exists among the Registrar Specialists. The incumbent provides advice and support in all aspects of student records to clients including providing detailed explanation and interpretation, for matters relating to university policy and procedures.

The incumbent is also required to have a high level of technical knowledge of the software program(s) that support the student information system. In consultation with Operations, the incumbent is responsible for supporting the ongoing technical and functional development of the software systems that support transcripts and diploma production, and grade collection.

The Senior Records Officer is accountable for ensuring team leadership, coaching, training and ongoing development for the Registrar Specialists teams in terms of records, auditing issues, and supporting cross-functional development.

The Senior Records Officer collaborates with other Senior Officers in the Registrar's Office and The Office of Post Doctoral and Graduate Affairs on production and work schedules and on cross communication, documentation and training.

Although this position is involved and has responsibilities in other aspects and services of the Registrar's Office, the incumbent reports directly to the Assistant Registrar, Central Academic Records.

Qualifications

The incumbent must possess the following qualifications:

Thorough knowledge of all processes within the office to support the other functional areas of the office with regard to records data integrity.
Thorough knowledge of record processes and their impact; the functionality of the systems and how they are used by staff.
Strong understanding of the relationships and responsibilities of the Registrar’s Office with students, the academic community, other student support offices, Office of Institutional Research and administration.
Thorough knowledge and understanding of data collection for purposes of measuring service standards and bench marking.
Have good general knowledge of academic policies.
Ability to exercise independent judgment and initiative to solve problems and conduct the academic integrity needs on a daily basis is essential.
Must be able to participate in and effectively lead teams and possess excellent organizational skills and the ability to identify and set priorities.
Must have strong written, verbal communication skills and interpersonal skills and be able to exercise tact, diplomacy and discretion in working with students and clients.
Knowledge of current university software applications, systems and databases and office software is required.
Must be available to work overtime as required.

Education And Experience

The above is normally acquired through the completion of:

Completion of 4 years of post-secondary study
Five years progressive, responsible experience, preferably in an educational institution.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

Oversee administrative processing for central academic records, including records integrity, grade collection, archiving, convocation data, transcripts, diplomas, reporting, and international student exemptions. Lead and develop Registrar Specialist teams, advise clients on records policies and procedures, and support the technical and functional development of systems used for records processing.

Requirements

Requires four years of post-secondary study and five years of progressively responsible experience, preferably in an educational institution; equivalent qualifications may be considered. Candidates should have thorough knowledge of student records processes and systems, strong judgment and communication skills, and the ability to lead teams and work overtime as needed.

Skills

Student Records Management
Data Integrity
Records Auditing
Records Archiving
Grade Collection and Validation
Transcript and Diploma Production
Data Processing
Team Leadership
Coaching and Training
Project Support
Policy Interpretation
Problem-Solving
Organizational Skills
Written and Verbal Communication
Interpersonal Skills
Student Information Systems

Visa sponsorship

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Keywords

Central Academic Records
Student Records
Records Integrity
Registration
Graduation
Biographical Data
Transcripts
Diplomas
Student Records Database
Internal Controls
Audit Trails
Records Archiving
Final Grades
Convocation Data
Grant Reports
International Student Exemptions
Student Information System
Software Systems
Data Collection
Service Standards
Benchmarking
Academic Policies
Registrar's Office
Team Leadership
Cross-Functional Development

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