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Added 4 mins ago
Administrative Assistant IV – BA Advising & Dean of Arts Office (Temporary) (Bargaining Unit 179)
Jobbe
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$43,410 to $51,418 CAD / year
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Saint Mary’s University Halifax, Nova Scotia, Canada Full-time 1 day ago
Added 4 mins ago
Administrative Assistant IV, Co-operative Education (Bargaining Unit 179)
Jobbe
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Saint Mary’s University Halifax, Nova Scotia, Canada Full-time 1 day ago
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Teaching Assistant Support Coordinator
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Ottawa, ON
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Carleton University

Teaching Assistant Support Coordinator

Ottawa, ON, Canada

Apply by: Oct 21, 2026
Positions available: 1
Posting language: English
Posted: Sep 21, 2026

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TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0826-0275

Job Title: Teaching Assistant Support Coordinator

Job Type: Term Assignment

Department: Faculty of Sprott School of Business

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 21/09/2026

Closing Date (dd/mm/yyyy): 29/09/2026

Salary (with Salary Rate): 62,011.00 - 67,678.00/Year

Assignment Duration From: 15/09/2026

Assignment Duration To: 30/04/2027

Employee Group: CUPE 2424

Salary Level: 6PE

Hours Per Week: 35

Date Position Available: 15/09/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Manager, Undergraduate Studies, the incumbent works in a highly collegial, service-oriented environment and provides administrative, coordination, and training support for Teaching Assistants within the Sprott School of Business. The incumbent administratively supports the full Teaching Assistant lifecycle, including onboarding, orientation, training coordination, communications, scheduling, documentation, and ongoing support to Teaching Assistants.. The position helps ensure Teaching Assistants receive timely information, understand School and University expectations, and have access to the resources and processes required to support high-quality teaching and learning.

Qualifications

The incumbent must possess the following qualifications:

The ability to effectively use MS Office applications, Brightspace or other learning management systems, shared drives, databases, spreadsheets, and communication tools used to support Teaching Assistant administration and training;
Knowledge of School and University structures, procedures, academic regulations, Teaching Assistant processes, student support expectations, and relevant privacy, accessibility, and academic integrity requirements.
Excellent organizational and administrative skills; must have the ability to organize work effectively in a fast-paced office environment, set priorities and meet strict deadlines.
Excellent oral and written communication skills.
Must have the ability to professionally represent the School with discretion, tact and diplomacy, and deal effectively with faculty members/contract instructors, students, staff and the public.
Must have demonstrated excellence in customer service including experience working in a public service area.

Education And Experience

The above is normally acquired through the completion of:

Completion of a university degree, or an acceptable equivalent.
Minimum one (1) year work experience in post-secondary education administration, academic support, teaching support coordination, student services, training coordination, or an acceptable equivalent.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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Responsibilities

The incumbent provides comprehensive administrative, coordination, and training support for Teaching Assistants within the Sprott School of Business. Responsibilities include managing the full Teaching Assistant lifecycle, from onboarding and orientation to scheduling and ongoing documentation support.

Requirements

Candidates must possess a university degree or equivalent and at least one year of experience in post-secondary administration or student services. Proficiency in MS Office and learning management systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Training coordination
MS Office
Brightspace
Learning management systems
Database management
Spreadsheets
Communication skills
Organizational skills
Customer service
Academic administration
Student services
Documentation
Scheduling
Onboarding

Visa sponsorship

Not detected in the job text

Keywords

Teaching Assistant
Administrative Support
Higher Education
Sprott School of Business
Carleton University
Brightspace
MS Office
Training Coordination
Student Services
Academic Administration
Onboarding
Database Management
Spreadsheets
Communication
Scheduling
Documentation
Customer Service
Academic Integrity
Accessibility
Privacy

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