Site Administrator – Neptune Terminal Project
Carlson Construction Group, owned and operated by the Carlson family, celebrated its 55th anniversary in 2026. As a distinguished contractor, Carlson specializes in heavy civil, industrial, marine, and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications, Vancouver Pile Driving, and Carlson Marine & Industrial Rentals Ltd (CMIR), To learn more about us, visit the Carlson Construction Group website.
The Role
Are you the kind of person who thrives in a fast-paced project environment? Do you enjoy keeping teams organized, solving problems, and supporting operational success from the heart of a busy construction site?
Carlson Construction Group is seeking a Site Administrator to join our team on the Neptune Terminal Project in North Vancouver, BC. This is a 6-month contract opportunity supporting one of the region's most exciting marine infrastructure projects.
Working on a 10-day on-site / 4-day off rotation, you'll play a critical role in supporting project operations, ensuring administrative processes run smoothly, and helping the project team stay focused on delivering successful outcomes.
This is an excellent opportunity for someone who enjoys working closely with project teams, managing multiple priorities, and contributing directly to the success of a major construction project.
What You'll Be Doing
As our next Site Administrator, you will be a key member of the project team, supporting daily operations and ensuring administrative processes are executed efficiently and accurately.
Your responsibilities may include:
- Coordinating and managing all site-related administrative activities.
- Processing and maintaining daily timesheets and labour records.
- Supporting project cost tracking, reporting, and document control processes.
- Coordinating meetings, preparing reports, and distributing project documentation.
- Maintaining project records, correspondence, and filing systems.
- Assisting with onboarding, orientation, and workforce administration activities.
- Supporting travel and accommodation arrangements as required.
- Collaborating closely with Project Management, Operations, HR, and Finance teams.
- Providing general administrative support to ensure smooth project execution.
Who You Are
You are highly organized, proactive, and able to manage competing priorities in a fast-paced construction environment. You enjoy being part of a team and take pride in delivering accurate, timely, and professional administrative support.
Qualifications & Experience
- 3+ years of administrative experience, preferably within construction, industrial, or project-based environments.
- Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
- Experience with ERP systems such as Acumatica is considered an asset.
- Strong document management and database administration skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
- Ability to work independently while supporting a multidisciplinary project team.
Key Strengths
- Exceptional time management and organizational skills.
- Strong problem-solving and critical-thinking abilities.
- Ability to remain calm and effective under pressure.
- Excellent interpersonal and relationship-building skills.
- Professionalism, integrity, and a strong customer-service mindset.
- Ability to manage confidential information appropriately.
- Commitment to safety and supporting project compliance requirements.
Why Join the Neptune Terminal Project?
This is your opportunity to contribute to a significant marine infrastructure project while gaining valuable experience working alongside an experienced team of construction professionals.
You'll play a key role in supporting project success, building your construction industry expertise, and developing valuable skills that can open doors to future opportunities within the Carlson Group.
You'll gain exposure to:
- Large-scale marine and industrial construction projects.
- Project controls and site operations.
- Workforce coordination and administration.
- Construction management systems and processes.
- A collaborative team environment focused on safety, quality, and operational excellence.
Project Details
📍 Neptune Terminal Project, North Vancouver, BC
⏱️ 10 Days On-Site / 4 Days Off Rotation
📅 6-Month Contract
🚀 Potential Opportunity for Full-Time Employment Based on Project Needs and Performance
What We Offer
- Competitive Salary: $70,000 - $75,000
- Exposure to a major marine infrastructure project
- Competitive benefits package
· Career growth opportunities through exposure to diverse, unique marine infrastructure projects
Ready to Make an Impact?
If you're looking for a role where your expertise will be valued and your
contributions will make a real difference, we’d love to hear from you. Apply
now and take the next step in your career with Carlson Construction Group.
A Quick Note to Agencies:
We kindly request that you refrain from submitting unsolicited resumes. We’re not
accepting agency referrals for this role.
Need Accommodation?
If you require accommodation during the application process, please get in touch with us at [email protected] and let us know the position and location for which you're applying.
