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Added 1 hour ago
Business Systems & Automation Developer
optiBPO
NB · Chiasson Office, NB
Full-time
Act as day-to-day HubSpot administrator: properties, pipelines, association labels, workflows, permissions, integrations and data quality.
Added 5 hours ago
Office Administrator / Bookkeeper
Lorenz Developments Ltd
Squamish, BC
Full-time
Ordering supplies and other items to support Project Managers
Added 5 hours ago
Executive Administrator
Hydro One Networks Inc
Markham, ON
Manage and be responsible for the provision of administrative and support services relative to communications, project coordination and records management. Contribute towards the effective…
Added 13 hours ago
Childcare Supervisor – Waterfront Montessori Children’s Centre (WMCC)
Montessori Teachers College
Toronto, ON
Full-time
Work in collaboration with WMCC’s part-time administrator who supports bookkeeping, payroll, paperwork, and project management
Added 1 day ago
Front Desk Administrator
Hilson construction Ltd
Surrey, BC
Full-time
…expertise, proven processes, and a hands-on approach to every…
Added 2 days ago
Senior Project Administrator-Workplace Services Coordinator
OXARO Inc.
Ottawa, ON
Contract
Added 1 day ago
Senior Mechanical Estimator
Worley
Edmonton, AB
Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 1 day ago
National Gender-Based Violence Project Facilitator/ Administrator
Jobbe
Halifax, NS
Contract
Design all presentation materials involved for the project including resources, slide decks for virtual and in person presentations, and professional communications.
Added 6 days ago
Systems Administrator
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Data Centre Services, the Systems Administrator works as part of a team to design, build, and ensure the operational effectiveness and security of the…
Added 25 days ago
Office Administrator
Jewish Federation of British Columbia (JFBC)
Vancouver, BC · Greater Vancouver Metropolitan Area
Internship
Camp Miriam seeks a talented and self-motivated candidate for the role of Office Administrator in our Vancouver Office. The Office Administrator ensures the smooth operation of Camp…
Added 7 days ago
Lead Infrastructure Architect
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
Full-time
…define requirements, provide expert advice, and ensure effective project delivery and issue…
Added 10 days ago
Project Administrator - Security Solutions
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you…
Added 6 days ago
Quality Management System Specialist
Asahi Kasei
Port Colborne, ON · ABSCA – Port Colborne Plant
Full-time
Serve as the owner and administrator of AKBSCA selected QMS software platform.
Added 3 days ago
Branch Administrator - Hamilton
PTW Energy Services
Hamilton, ON
Full-time
We are seeking a Branch Administrator to join our team in Hamilton, Ontario. This role involves supporting daily branch operations through administrative coordination, accounting support,…
Added 2 days ago
Senior Estimator
Worley
Edmonton, AB
Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 2 days ago
Commercial Administrator (Major Civil Infrastructure)
TalentSphere Staffing Solutions
Mississauga, ON
Full-time
Our client is looking for a Commercial Administrator to join a growing project team supporting the delivery of large-scale infrastructure projects across the GTA.
Added 2 days ago
Procurement Administrator (Major Civil Construction)
TalentSphere Staffing Solutions
Mississauga, ON
Full-time
Our client is a well-established organization operating within the construction and infrastructure sector and is looking to add a Procurement Administrator to its team.
Added 2 days ago
Project Administrator
Maven Consulting Limited
North Vancouver, BC
$60,000 to $75,000 CAD / year
Full-time
As we continue to grow, we're looking for a Project Administrator to play a key role in supporting the administrative backbone of our project delivery. Sitting within our Corporate Services…
Added 2 days ago
Project Administrator
Maven Consulting Limited
Remote, Canada
Full-time · Remote
As we continue to grow, we’re looking for a Project Administrator to play a key role in supporting the administrative backbone of our project delivery. Sitting within our Corporate Services…
Added 3 days ago
Administrator, Exams (Temporary 18-month contract, Full-time)
SkilledTradesBC
Richmond, BC
Full-time
We are currently looking for one (1) Exam Administrator for a temporary 18 – month contract full-time role.
Added 3 days ago
Program Manager- Adults Services
Pacific Coast Community Resources
Courtenay, BC
Temporary
A degree in one of the humanities, social sciences or related field with educational preparation for the role of manager/administrator
Added 3 days ago
Estimating Administrator
Black & McDonald Limited
Leduc, AB
Full-time
Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative…
Added 2 days ago
Estimating Administrator
Black & McDonald Limited
Leduc, AB
Full-time
Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative…
Added 2 days ago
Estimating Administrator
Black & McDonald Limited
Edmonton, AB
Full-time
Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative…
Added 2 days ago
Site Administrator
Carlson Construction Group
North Vancouver, BC
$70,000 to $75,000 USD / year
Contract
Site Administrator – Neptune Terminal Project

Carlson Construction Group

Site Administrator

North Vancouver, BC, Canada

Pay: $70,000 to $75,000 USD / year
Job type: Contract
Apply by: Oct 18, 2026
Experience: 3+ years of administrative experience, preferably within construction, industrial, or project-based environments.
Posting language: English
Posted: Sep 18, 2026

Apply About employer

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Original job description

Site Administrator – Neptune Terminal Project

Carlson Construction Group, owned and operated by the Carlson family, celebrated its 55th anniversary in 2026. As a distinguished contractor, Carlson specializes in heavy civil, industrial, marine, and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications, Vancouver Pile Driving, and Carlson Marine & Industrial Rentals Ltd (CMIR), To learn more about us, visit the Carlson Construction Group website.

The Role

Are you the kind of person who thrives in a fast-paced project environment? Do you enjoy keeping teams organized, solving problems, and supporting operational success from the heart of a busy construction site?

Carlson Construction Group is seeking a Site Administrator to join our team on the Neptune Terminal Project in North Vancouver, BC. This is a 6-month contract opportunity supporting one of the region's most exciting marine infrastructure projects.

Working on a 10-day on-site / 4-day off rotation, you'll play a critical role in supporting project operations, ensuring administrative processes run smoothly, and helping the project team stay focused on delivering successful outcomes.

This is an excellent opportunity for someone who enjoys working closely with project teams, managing multiple priorities, and contributing directly to the success of a major construction project.

What You'll Be Doing

As our next Site Administrator, you will be a key member of the project team, supporting daily operations and ensuring administrative processes are executed efficiently and accurately.

Your responsibilities may include:

Coordinating and managing all site-related administrative activities.
Processing and maintaining daily timesheets and labour records.
Supporting project cost tracking, reporting, and document control processes.
Coordinating meetings, preparing reports, and distributing project documentation.
Maintaining project records, correspondence, and filing systems.
Assisting with onboarding, orientation, and workforce administration activities.
Supporting travel and accommodation arrangements as required.
Collaborating closely with Project Management, Operations, HR, and Finance teams.
Providing general administrative support to ensure smooth project execution.

Who You Are

You are highly organized, proactive, and able to manage competing priorities in a fast-paced construction environment. You enjoy being part of a team and take pride in delivering accurate, timely, and professional administrative support.

Qualifications & Experience

3+ years of administrative experience, preferably within construction, industrial, or project-based environments.
Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
Experience with ERP systems such as Acumatica is considered an asset.
Strong document management and database administration skills.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to work independently while supporting a multidisciplinary project team.

Key Strengths

Exceptional time management and organizational skills.
Strong problem-solving and critical-thinking abilities.
Ability to remain calm and effective under pressure.
Excellent interpersonal and relationship-building skills.
Professionalism, integrity, and a strong customer-service mindset.
Ability to manage confidential information appropriately.
Commitment to safety and supporting project compliance requirements.

Why Join the Neptune Terminal Project?

This is your opportunity to contribute to a significant marine infrastructure project while gaining valuable experience working alongside an experienced team of construction professionals.

You'll play a key role in supporting project success, building your construction industry expertise, and developing valuable skills that can open doors to future opportunities within the Carlson Group.

You'll gain exposure to:

Large-scale marine and industrial construction projects.
Project controls and site operations.
Workforce coordination and administration.
Construction management systems and processes.
A collaborative team environment focused on safety, quality, and operational excellence.

Project Details

📍 Neptune Terminal Project, North Vancouver, BC

⏱️ 10 Days On-Site / 4 Days Off Rotation

📅 6-Month Contract

🚀 Potential Opportunity for Full-Time Employment Based on Project Needs and Performance

What We Offer

Competitive Salary: $70,000 - $75,000
Exposure to a major marine infrastructure project
Competitive benefits package

· Career growth opportunities through exposure to diverse, unique marine infrastructure projects

Ready to Make an Impact?

If you're looking for a role where your expertise will be valued and your

contributions will make a real difference, we’d love to hear from you. Apply

now and take the next step in your career with Carlson Construction Group.

A Quick Note to Agencies:

We kindly request that you refrain from submitting unsolicited resumes. We’re not

accepting agency referrals for this role.

Need Accommodation?

If you require accommodation during the application process, please get in touch with us at [email protected] and let us know the position and location for which you're applying.

Apply About employer

More about this job

Responsibilities

The Site Administrator will manage daily site-related administrative activities, including timesheet processing, document control, and project reporting. They will also collaborate with project management, HR, and finance teams to ensure efficient site operations and workforce administration.

Requirements

Candidates must have at least 3 years of administrative experience, preferably in construction or project-based environments. Proficiency in Microsoft Office Suite is required, with experience in ERP systems like Acumatica considered an asset.

Skills

Administrative support
Document management
Database administration
Timesheet management
Cost tracking
Project reporting
Microsoft Office Suite
Communication skills
Time management
Problem-solving
Critical thinking
Workforce administration
Attention to detail
Organizational skills
Customer service

Benefits

Competitive salary
Competitive benefits package
Career growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Site Administrator
Construction
Marine infrastructure
Project controls
Document control
Timesheets
Labour records
Cost tracking
Microsoft Office
Excel
Word
Outlook
PowerPoint
Acumatica
ERP
Workforce administration
Onboarding
Project management
Operations
Safety compliance

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