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25+ jobs

Added 10 mins ago
UH
Coordinator, Fundraising Granting
University Health Network
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
The Coordinator, Fundraising Granting plays a pivotal role in turning donor generosity into meaningful impact for cancer patients, research, education, and care at Princess Margaret Cancer…
Added 54 mins ago
O
Payroll Coordinator
Ornge
Mississauga, ON
- Contract
…impact. Ornge is seeking a motivated and detail-oriented Payroll Coordinator to support the timely and accurate processing of payroll for employees across both unionized and non-unionized…
Added 54 mins ago
O
Payroll Coordinator
Ornge
Mississauga, ON
- Contract
…impact. Ornge is seeking a motivated and detail-oriented Payroll Coordinator to support the timely and accurate processing of payroll for employees across both unionized and non-unionized…
Added 1 hour ago
CO
Special Projects Coordinator
City of Medicine Hat
Medicine Hat, AB
- Temporary
In this role, you'll be at the centre of Economic Development operations, helping coordinate the activities that turn ideas into action. Your day may involve supporting leadership with…
Added 1 hour ago
MI
Scheduler
Maxan Interior Systems
Mississauga, ON
- Full-time
Reporting to the Manager, Project Management Operations, this role will be responsible for maintaining project schedules, tracking progress, coordinating manpower requirements, and keeping…
Added 2 hours ago
YE
Customer Service & Billing Coordinator
Yukon Energy Corporation
Whitehorse, YT
- $36.12 to $43.13 CAD / hour
- Full-time
Help deliver reliable and efficient customer service operations by coordinating work orders, responding to customer concerns, and supporting day-to-day administrative and billing processes…
Added 2 hours ago
CO
Facility Attendant (Irregular Part-Time)
City of Thunder Bay
Thunder Bay, ON
- Part-time
POSITION SUMMARY: Under the general supervision of the Community & Event Development Coordinator, supervises and oversees the operation of the Splash Pad, Skating Rink and Water Garden…
Added 2 hours ago
TU
Finance and Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The purpose of the Finance and Administrative Coordinator is to provide support for for core internal College activities such as financial processing and membership processes. They process,…
Added 4 hours ago
A
Représentant (e) du support à la production - Temps Partiel / Production Support Representative - Part Time
ADP
Montreal, QC
- Part-time
- Other
Added 4 hours ago
S
Administrative Secretary, OBGYN Infrastructure - BC Women's Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Reporting directly on a day to day basis to the Administrative Coordinator, Department of Obstetrics & Gynaecology and Division of Maternal Fetal Medicine, the administrative secretary is…
Added 5 hours ago
UO
Finance and Administrative Coordinator
University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The purpose of the Finance and Administrative Coordinator is to provide support for for core internal College activities such as financial processing and membership processes. They process,…
Added 6 hours ago
FC
Linehaul Coordinator
FedEx Canada
Woodbridge, ON
- Part-time
Collaborates with other FedEx field operations to efficiently and effectively plan both contractor and equipment needs to ensure sufficient coverage for trailer movements.
Added 6 hours ago
TH
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
- Full-time
We are looking for an Administrative Coordinator to join our team! As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Coordinator will…
Added 6 hours ago
IC
Cook - Casual
Island Crisis Care Society
Parksville, BC
- $27.11 to $31.04 CAD / hour
- Full-time
Within our large team of front line, management, and administrative staff, we seek to develop the core values of care, compassion and heart found in the faith-centered roots of our…
Added 6 hours ago
AB
National Service Coordinator (Retail & Fixtures)
ACI Brands Inc.
Oakville, ON
- $55,000 CAD / year
- Full-time
A National Service Coordinator (Retail & Fixtures) is typically responsible for ensuring retail fixtures, displays, shelving, signage, and store equipment are installed, maintained,…
Added 7 hours ago
G
Quality Assurance Specialist
Gastops
Ottawa, ON
- Contract
…critical equipment from the design stage through to in-service operations and support. We design, manufacture, and support advanced equipment sensing and analysis products, including…
Added 7 hours ago
SH
Energy Management Coordinator
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…some province-wide health services and supports centralized administrative and business functions for Manitoba health…
Added 8 hours ago
S
Patient Care Coordinator, Heartwood Centre for Women, BC Mental Health & Substance Use Services – Vancouver, BC
Sanya’k̓ula
Vancouver, BC
- Full-time
…input on a variety of care issues, practice effectiveness and administrative decisions according to client care standards. Assesses the patient’s/client’s overall needs, conducts risk…
Added 8 hours ago
RS
Logistics Coordinator
Ryder System, Inc.
Sherwood Park, AB
- Full-time
The Logistics Coordinator I is responsible for maintaining and balancing the inbound/ outbound process of the Warehouse Management System (WMS) to insure daily production needs are met,…
Added 9 hours ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Perth, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 9 hours ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
…Recruitment and Regulatory Compliance, the International Enrolment Operations Specialist liaises with Associate Deans, Directors, faculty Chairs, a variety of internal academic departments,…
Added 9 hours ago
Customer Sales and Service Representative (C.S.S.R.)
Abilities Centre
Whitby, ON
Reporting to the Assistant Director, Business Operations, the Customer Sales & Service Representative (CSSR) is part of a team that ensures all key indicators of sales and customer service…
Added 9 hours ago
TT
coordinator
The TJX Companies, Inc.
Surrey, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 10 hours ago
RS
QHSE Administrator (Contract position up to 18 months)
Rockwood Service Corporation
Red Deer, AB
- Full-time
Echo NDE is currently seeking a QHSE Coordinator to support its quality and safety programs.
Added 10 hours ago
RS
Operations Coordinator
Rockwood Service Corporation
Red Deer, AB
- Full-time
Echo NDE is currently seeking an Operations Coordinator to join our team in Red Deer, AB.

Proposals and Bids Coordinator

Carmichael Engineering Ltd. · 6504 30 St SE, Calgary, AB, T2C 1N4, Canada · 9746 27 Ave NW, Edmonton, AB, T6N 1B2, Canada · 13562 Maycrest Way, Richmond, BC, Canada · 10 Morris Dr, Halifax, NS, B3B 1K8, Canada · 3151 Lenworth Dr, Mississauga, ON, L4X 2G6, Canada · 2320 St Laurent Blvd, Ottawa, ON, K1G 6C4, Canada · 3822 Avenue de Courtrai, Montreal, QC, H3S 1C1, Canada

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Carmichael Engineering Ltd.

Proposals and Bids Coordinator

6504 30 St SE, Calgary, AB, T2C 1N4, Canada
9746 27 Ave NW, Edmonton, AB, T6N 1B2, Canada
13562 Maycrest Way, Richmond, BC, Canada
10 Morris Dr, Halifax, NS, B3B 1K8, Canada
3151 Lenworth Dr, Mississauga, ON, L4X 2G6, Canada
2320 St Laurent Blvd, Ottawa, ON, K1G 6C4, Canada
3822 Avenue de Courtrai, Montreal, QC, H3S 1C1, Canada

Salary range: $62,000-$78,000 · Full-time

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Job details

Pay: Salary range: $62,000-$78,000
Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

About Carmichael Engineering

Carmichael Engineering is one of Canada’s largest and most respected HVAC and building services providers, with over 800 employees operating coast to coast. We deliver innovative, sustainable solutions across commercial, institutional, and industrial markets. As we continue to grow nationally, we are looking for a highly organized and detail‑oriented Proposals and Bids Coordinator to support our branches and corporate initiatives across Canada.

Position Overview

The Proposals and Bids Coordinator plays a key role in supporting and managing the proposal and bidding process for projects across all Carmichael Engineering branches. This hybrid position supports multiple regions and works closely with internal stakeholders to ensure high‑quality, compliant, and competitive submissions in response to RFPs, RFQs, RFIs, and other business opportunities.

Reporting to the Senior Director, EHSQ, this role collaborates with Account Managers, Sales Managers, Branch Managers, Estimators, and Senior Leadership to coordinate proposal development from opportunity identification through submission and follow‑up.

Job Title: Proposals and Bids Coordinator

Hybrid | Canada-wide

Locations: Montreal, Halifax, Ottawa, Mississauga, Calgary, Edmonton, Richmond, BC

Salary range: $62,000-$78,000

Key Responsibilities

Proposal & Bid Management

Coordinate the end‑to‑end proposal development process, ensuring submissions meet client requirements, evaluation criteria, and internal quality standards
Review RFP, RFQ, and RFI documentation to create proposal outlines, development plans, and compliance matrices
Monitor proposal content to ensure alignment with technical, commercial, and contractual requirements

Collaboration & Stakeholder Support

Support the Senior Director, EHSQ, in coordinating inputs from Account Managers, Branch Managers, Estimators, and Senior Leadership
Facilitate proposal kickoff meetings, management reviews, and approval processes
Schedule and coordinate proposal debriefings and post‑submission reviews

Content Development & Writing

Support drafting, editing, and formatting of proposal content to ensure clarity, consistency, and alignment with Carmichael Engineering’s messaging and brand
Maintain and continuously improve a library of reusable proposal content, templates, and tools to enhance efficiency and quality

Schedule & Deadline Management

Develop and manage proposal timelines, ensuring milestones are met and submissions are completed on time
Track multiple concurrent bids across regions while maintaining accuracy and attention to detail

Cost & Pricing Coordination

Work with Branch Managers and internal stakeholders to coordinate pricing inputs and cost proposals
Ensure pricing documentation is complete, accurate, and aligned with proposal requirements

Document Control & Administration

Organize and manage proposal documentation, including version control and internal review workflows
Maintain bid databases, registries, and tracking logs for submissions and outcomes

Post‑Submission & Market Monitoring

Track the progress of submitted proposals and coordinate follow‑up communications with clients as required
Monitor MERX, Biddingo, and other tender platforms for opportunities relevant to all Canadian branches
Maintain a centralized registry of tender opportunities and ensure timely communication to appropriate branches

Additional Support

Support corporate account contract renewals, as required

Qualifications & Experience

5-8 years of experience in proposal coordination, bid management, or a similar role (engineering, construction, facilities management, or technical services sectors considered an asset)
Strong organizational and project coordination skills with the ability to manage multiple deadlines
Excellent written communication and editing skills
High attention to detail and strong document management capabilities
Proficiency with Microsoft Office (Word, Excel, Outlook, SharePoint); experience with proposal management tools is an asset
Ability to collaborate effectively with cross‑functional teams across multiple locations

Bilingualism (English/French) is considered a strong asset, particularly for supporting operations across Canada.

Why Join Carmichael Engineering

Hybrid work model supporting flexibility and collaboration
National role with exposure to projects and teams across Canada
Stable, growing organization with a strong reputation in the industry
Opportunity to contribute to high‑impact business development initiatives

Health and Safety is a core paramount value of Carmichael Engineering. Given the importance of keeping one another safe, you are expected to comply with our Health and safety policies at all times and client Health and Safety policies when working at client locations.

Carmichael Engineering welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.

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More about this job

Responsibilities

The Proposals and Bids Coordinator manages the end-to-end proposal development process, ensuring all submissions are compliant, high-quality, and competitive. This role collaborates with internal stakeholders across multiple regions to coordinate pricing, content development, and submission timelines.

Requirements

Candidates must have 5-8 years of experience in proposal coordination or bid management within engineering, construction, or technical services sectors. Strong organizational, writing, and document management skills are required, along with proficiency in Microsoft Office.

Skills

Proposal management
Bid management
Technical writing
Project coordination
RFP management
Document control
Microsoft Office
SharePoint
Stakeholder management
Pricing coordination
Market monitoring
Editing
Formatting
Compliance management
Communication

Benefits

Hybrid work model

Visa sponsorship

Not detected in the job text

Keywords

Proposals
Bids
RFP
RFQ
RFI
HVAC
Building services
Project coordination
Compliance
Estimating
Business development
Contract renewals
MERX
Biddingo
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Technical services
Construction
Engineering
Facilities management
Proposal writing
Document management
Stakeholder support

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