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25+ jobs

Added 12 mins ago
MH
Development Officer
Medicine Hat College
Medicine Hat, AB
- Full-time
Reporting to the Director of Community Engagement, this role involves developing a strong understanding of the college’s priorities, programs, and funding needs while building and…
Added 12 mins ago
TR
Director, Individual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
Reporting to the Managing Director, Development, the Director, Individual Giving provides strategic and operational leadership for The Royal Conservatory of Music’s leadership giving…
Added 12 mins ago
TR
Director, Annual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
Working in partnership with the Manager, Gift and Database Administration, and team members in Marketing and Communications, Donor Engagement, and Individual Giving, along with other…
Added 12 mins ago
FF
Senior Development Officer
Food For The Poor-Canada
Toronto, ON
- Contract
…supporting partners. Working under direction from the Executive Director (ED), the Senior Development Officer (SDO) is responsible to The SDO is responsible for individual and corporate…
Added 12 mins ago
TR
Manager, Events and Corporate Partnerships
The Royal Conservatory of Music
Toronto, ON
- $75,000 to $83,000 CAD / year
- Full-time
Reporting to the Managing Director, Development, the Manager, Events and Corporate Partnerships is responsible for generating philanthropic and sponsorship revenue through The Royal…
Added 12 mins ago
TS
Behaviour specialist
The Salvation Army in Canada
Toronto, ON
- Full-time
Provide advice and support to any programs within Broadview Village and/or with external partners as directed by the Director of Quality, Risk and Education
Added 13 mins ago
UW
Marketing Coordinator
United Way British Columbia
Kamloops, BC
- $82,100.2 CAD / year
- Full-time
You bring at least three (3) years of recent, hands-on experience across marketing, communications, or fundraising, with demonstrated ability to drive campaigns to increase funds and…
Added 13 mins ago
SH
Social Media Coordinator
Sandman Hotel Group
BC · West Vancouver, BC
- Full-time
Reporting to the Director of Social Media & Communications, this role will be responsible for content publishing for Northland Properties and our associated hospitality brands, including…
Added 13 mins ago
UW
Marketing Coordinator
United Way British Columbia
Nanaimo, BC
- $82,100.2 CAD / year
- Full-time
You bring at least three (3) years of recent, hands-on experience across marketing, communications, or fundraising, with demonstrated ability to drive campaigns to increase funds and…
Added 13 mins ago
KR
Head Coach, Rhythmic Gymnastics
Kanata Rhythmic Sportive Gymnastics Club
Ottawa, ON · Kanata, ON
- Full-time
Attend Board of Director meetings as requested and prepare technical program updates as needed.
Added 29 mins ago
T
Senior Program Manager, Talent Development
Twilio
Remote, Canada
- Full-time
- Remote
Reporting to the Senior Director of Talent Development, you will support the continued growth of Twilions by architecting and optimizing existing programming while evaluating new tools to…
Added 42 mins ago
DB
Sales Coordinator
DoubleTree by Hilton
Toronto, ON
- Full-time
Send confirmation and literature requests or reply via e-mail, facsimile or administrative message when requested. Answer all reservations and communications.
Added 42 mins ago
S
General Duty Nurse, BC Children’s Mental Health
Sanya’k̓ula
Vancouver, BC
- Full-time
…patients and their families, nursing observations, telephone communications, interventions, teaching and care evaluations to ensure that patient records are current and…
Added 42 mins ago
Q
Director of Product & Strategy, CXM Flex
Quadient
Toronto, ON
- $221,600 to $332,400 CAD / year
- Full-time
Quadient Digital powers mission‑critical customer communications for some of the world’s largest enterprises. Our Inspire suite of products helps organizations design, orchestrate, and…
Added 43 mins ago
B
Operations Manager
BGIS
Toronto, ON
- Full-time
…for an assigned portfolio. In conjunction with the National Director Operations, proactively coordinates every aspect of the tenant relationship by maintaining a consistent tenant services…
Added 43 mins ago
HE
Intermediate Designer
Highwood Emissions Management
Calgary, AB
- Full-time
Added 43 mins ago
C/
Member Services Coordinator (12 month contract)
CIRO / OCRI
Vancouver, BC
- Full-time
Reporting to the Director, Corporate Strategy and Member Services the Membership Services Coordinator has an important role in assisting CIRO undertaking its regulatory mandate. This…
Added 43 mins ago
S
Corporate Senior Financial AnalystBusiness Planning, Finance
Sanya’k̓ula
Burnaby, BC
- Full-time
Reporting to the Director, Business Planning Support within the Provincial Health Services Authority (PHSA) and working closely with all members of the business planning team, the Corporate…
Added 43 mins ago
CL
General Manager - Off Campus
Campus Living Centres
Waterloo, ON
- Full-time
Provide constant vendor/contactor communications concerning scheduling, billing, vendor relations and certificates of insurance
Added 43 mins ago
UW
Marketing Coordinator
United Way British Columbia
Victoria, BC
- $82,100.2 CAD / year
- Full-time
You bring at least three (3) years of recent, hands-on experience across marketing, communications, or fundraising, with demonstrated ability to drive campaigns to increase funds and…
Added 43 mins ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
The Director of Occupational Health, Safety & Organizational Resilience provides enterprise-wide strategic leadership for the transformation, modernization, and continuous improvement of…
Added 43 mins ago
NS
Director - Policy & Planning, Integrated Acute & Episodic Care
Nova Scotia Health Authority
Halifax, NS
- Full-time
As part of the Integrated Acute & Episodic Care Network, the Director is responsible for taking a leading role in the planning, development and standardization of service and clinical…
Added 58 mins ago
AP
Business Development Associate
Arbitration Place
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Director, Business Development and senior leadership
Added 58 mins ago
ES
Vice-président(e) exécutif(ve), Développement des affaires - Montréal | Executive Vice President, Business Development - Montrel
Equans Services Canada & US
Montreal, QC
- Full-time
Marketing and Communications initiatives to strengthen market positioning and raise brand awareness.
Added 58 mins ago
B
Manager, Workplace Solutions (Drawing & Occupancy) - Future Opportunity
BGIS
Toronto, ON
- Full-time
…for complex or technical workplace-related issues prior to Director…

Proposals and Bids Coordinator

Carmichael Engineering Ltd. · 6504 30 St SE, Calgary, AB, T2C 1N4, Canada · 9746 27 Ave NW, Edmonton, AB, T6N 1B2, Canada · 13562 Maycrest Way, Richmond, BC, Canada · 10 Morris Dr, Halifax, NS, B3B 1K8, Canada · 3151 Lenworth Dr, Mississauga, ON, L4X 2G6, Canada · 2320 St Laurent Blvd, Ottawa, ON, K1G 6C4, Canada · 3822 Avenue de Courtrai, Montreal, QC, H3S 1C1, Canada

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Carmichael Engineering Ltd.

Proposals and Bids Coordinator

6504 30 St SE, Calgary, AB, T2C 1N4, Canada
9746 27 Ave NW, Edmonton, AB, T6N 1B2, Canada
13562 Maycrest Way, Richmond, BC, Canada
10 Morris Dr, Halifax, NS, B3B 1K8, Canada
3151 Lenworth Dr, Mississauga, ON, L4X 2G6, Canada
2320 St Laurent Blvd, Ottawa, ON, K1G 6C4, Canada
3822 Avenue de Courtrai, Montreal, QC, H3S 1C1, Canada

Salary range: $62,000-$78,000 · Full-time

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Job details

Pay: Salary range: $62,000-$78,000
Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

About Carmichael Engineering

Carmichael Engineering is one of Canada’s largest and most respected HVAC and building services providers, with over 800 employees operating coast to coast. We deliver innovative, sustainable solutions across commercial, institutional, and industrial markets. As we continue to grow nationally, we are looking for a highly organized and detail‑oriented Proposals and Bids Coordinator to support our branches and corporate initiatives across Canada.

Position Overview

The Proposals and Bids Coordinator plays a key role in supporting and managing the proposal and bidding process for projects across all Carmichael Engineering branches. This hybrid position supports multiple regions and works closely with internal stakeholders to ensure high‑quality, compliant, and competitive submissions in response to RFPs, RFQs, RFIs, and other business opportunities.

Reporting to the Senior Director, EHSQ, this role collaborates with Account Managers, Sales Managers, Branch Managers, Estimators, and Senior Leadership to coordinate proposal development from opportunity identification through submission and follow‑up.

Job Title: Proposals and Bids Coordinator

Hybrid | Canada-wide

Locations: Montreal, Halifax, Ottawa, Mississauga, Calgary, Edmonton, Richmond, BC

Salary range: $62,000-$78,000

Key Responsibilities

Proposal & Bid Management

Coordinate the end‑to‑end proposal development process, ensuring submissions meet client requirements, evaluation criteria, and internal quality standards
Review RFP, RFQ, and RFI documentation to create proposal outlines, development plans, and compliance matrices
Monitor proposal content to ensure alignment with technical, commercial, and contractual requirements

Collaboration & Stakeholder Support

Support the Senior Director, EHSQ, in coordinating inputs from Account Managers, Branch Managers, Estimators, and Senior Leadership
Facilitate proposal kickoff meetings, management reviews, and approval processes
Schedule and coordinate proposal debriefings and post‑submission reviews

Content Development & Writing

Support drafting, editing, and formatting of proposal content to ensure clarity, consistency, and alignment with Carmichael Engineering’s messaging and brand
Maintain and continuously improve a library of reusable proposal content, templates, and tools to enhance efficiency and quality

Schedule & Deadline Management

Develop and manage proposal timelines, ensuring milestones are met and submissions are completed on time
Track multiple concurrent bids across regions while maintaining accuracy and attention to detail

Cost & Pricing Coordination

Work with Branch Managers and internal stakeholders to coordinate pricing inputs and cost proposals
Ensure pricing documentation is complete, accurate, and aligned with proposal requirements

Document Control & Administration

Organize and manage proposal documentation, including version control and internal review workflows
Maintain bid databases, registries, and tracking logs for submissions and outcomes

Post‑Submission & Market Monitoring

Track the progress of submitted proposals and coordinate follow‑up communications with clients as required
Monitor MERX, Biddingo, and other tender platforms for opportunities relevant to all Canadian branches
Maintain a centralized registry of tender opportunities and ensure timely communication to appropriate branches

Additional Support

Support corporate account contract renewals, as required

Qualifications & Experience

5-8 years of experience in proposal coordination, bid management, or a similar role (engineering, construction, facilities management, or technical services sectors considered an asset)
Strong organizational and project coordination skills with the ability to manage multiple deadlines
Excellent written communication and editing skills
High attention to detail and strong document management capabilities
Proficiency with Microsoft Office (Word, Excel, Outlook, SharePoint); experience with proposal management tools is an asset
Ability to collaborate effectively with cross‑functional teams across multiple locations

Bilingualism (English/French) is considered a strong asset, particularly for supporting operations across Canada.

Why Join Carmichael Engineering

Hybrid work model supporting flexibility and collaboration
National role with exposure to projects and teams across Canada
Stable, growing organization with a strong reputation in the industry
Opportunity to contribute to high‑impact business development initiatives

Health and Safety is a core paramount value of Carmichael Engineering. Given the importance of keeping one another safe, you are expected to comply with our Health and safety policies at all times and client Health and Safety policies when working at client locations.

Carmichael Engineering welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.

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More about this job

Responsibilities

The Proposals and Bids Coordinator manages the end-to-end proposal development process, ensuring all submissions are compliant, high-quality, and competitive. This role collaborates with internal stakeholders across multiple regions to coordinate pricing, content development, and submission timelines.

Requirements

Candidates must have 5-8 years of experience in proposal coordination or bid management within engineering, construction, or technical services sectors. Strong organizational, writing, and document management skills are required, along with proficiency in Microsoft Office.

Skills

Proposal management
Bid management
Technical writing
Project coordination
RFP management
Document control
Microsoft Office
SharePoint
Stakeholder management
Pricing coordination
Market monitoring
Editing
Formatting
Compliance management
Communication

Benefits

Hybrid work model

Visa sponsorship

Not detected in the job text

Keywords

Proposals
Bids
RFP
RFQ
RFI
HVAC
Building services
Project coordination
Compliance
Estimating
Business development
Contract renewals
MERX
Biddingo
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Technical services
Construction
Engineering
Facilities management
Proposal writing
Document management
Stakeholder support

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