Legal Office Manager

Legal Office Manager

Some people manage an office. The right person becomes the heartbeat of it. Our Client is looking for a seasoned Office Manager who knows the legal environment, thrives on keeping things moving, and takes genuine pride in creating a workplace where people can do their best work. With a minimum of five years of legal office experience under your belt, you’re someone who can confidently juggle the details, solve problems before they become problems, and be the go-to person for both the team and leadership.

But this opportunity is about more than keeping the wheels turning. It’s about finding a long-term home with a great team, a positive culture, and a firm that recognizes and rewards the value you bring. In return, you can expect a competitive salary, exceptional benefits, a collaborative environment, and the stability and opportunity to build something long term. If you’re ready for a role where you’re trusted, appreciated, and genuinely part of the team, this could be the move you’ve been waiting for. Apply now!

Salary: Up to $120K (Based on Experience)

Key Responsibilities

• Oversee day-to-day office operations to ensure efficient workflows, professional standards, and an organized work environment.
• Manage office supplies, equipment, furniture, vendors, service contracts, renewals, and related costs.
• Maintain organized physical and electronic filing systems in compliance with Law Society record-keeping and confidentiality requirements.
• Support accounts payable, including invoice processing and coordination with accounting.
• Serve as the primary liaison with IT providers and legal software vendors, coordinating troubleshooting, upgrades, and ongoing support.
• Coordinate onboarding logistics, including workstations, system access, email, and legal software.
• Coordinate internal CPD sessions, staff meetings, training, memberships, subscriptions, and professional affiliations.
• Oversee reception and records functions, ensuring a professional, welcoming, and client-focused environment.
• Maintain consistent client service standards and handle sensitive or escalated inquiries with discretion and confidentiality.
• Coordinate meeting rooms, client appointments, and internal and external firm events.
• Provide guidance and support to administrative staff, promoting collaboration, accountability, and best practices.
• Assist partners and firm management with operational, administrative, strategic, and special projects.
• Contribute to continuous improvement of office procedures, workflows, and administrative systems.

Qualifications

• 5+ years of experience in office administration or operations, preferably in a legal environment.
• Strong organizational, time-management, and problem-solving skills with the ability to manage multiple priorities.
• Proven leadership and communication skills, with experience supporting administrative teams and providing exceptional client service.
• Proficiency with Microsoft Office, legal software, and technology systems, with the ability to coordinate with IT and external vendors.
• High level of professionalism, discretion, attention to detail, and knowledge of confidentiality and legal administrative requirements.

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com