Litigation Legal Assistant

Litigation Legal Assistant

Want to be the person the Partner knows they can count on? Our Client is a well-known and highly respected law firm looking for a Litigation Legal Assistant to support a Partner and two Associates. This is a great opportunity for a Legal Assistant with a minimum of five years of legal experience who enjoys taking ownership and being the go-to person for their team. You’ll gain exposure to interesting litigation and trade tribunal matters while working closely with a genuinely great Partner who values strong support. The ideal candidate will have strong legal billing experience and advanced proficiency with Adobe and Excel. This is a long-term opportunity with a 4 days in-office and 1 day work-from-home schedule, a great team, and the chance to become an integral part of a well-established practice. Apply now!

Salary: Up to $80K (Based on Experience)

Key Responsibilities

• Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings
• Assist with the preparation and/or assembly of information response filings for administrative audits and investigations
• Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information
• Convert documents in Microsoft Word and Excel into Adobe
• Coordinate with process servers regarding service and filing of court materials
• Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings
• Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents
• Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
• Act as a liaison between the lawyers and various internal and external individuals on file progression and other items
• Assist in the administrative management of the lawyers’ and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations
• Organize and maintain an up-to-date (electronic and/or paper) file system of client files
• Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards
• Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads and in the absence of others, when needed
• Exercise judgment, be resourceful and work independently to solve administrative issues
• Other duties as assigned

Qualifications

• Minimum of 5 years' experience as a legal assistant in litigation
• Post-Secondary education in legal administration or equivalent
• Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies
• Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are considered assets
• Understanding of metadata preferred
• Experience with Aderant (or other legal-specific billing technology) and an understanding of a billing lifecycle, processing expenses and payment of invoices are considered assets
• Excellent organizational skills, self-motivated, and able to manage multiple tasks
• Impeccable proofreading, grammar skills and attention to detail
• Maintains professionalism, confidentiality and operates with discretion
• Strong communication skills (both verbal and written) including the ability to effectively interact with clients and all firm members
• Ability to work in a team environment
• Ability to work well under pressure and meeting deadlines

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com