Executive assistant jobs in Canada

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Added 1 month ago
AI
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
- Full-time
What are the must haves
Added 1 month ago
AH
Executive Administrative Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and…
Added 1 month ago
PG
Executive Assistant – Winnipeg, MB
Paterson Grain
Winnipeg, MB
- Full-time
…polished, results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in…
Added 1 month ago
C
Executive Assistant
Ciena
Ottawa, ON
- Full-time
The must haves:
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Executive Assistant
Ciena
Canada
- Full-time
The Must Haves
Added 1 month ago
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Executive Assistant
Ciena
Ottawa, ON
- Full-time
The Must Haves
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SH
Executive Assistant
Southern Health-Santé Sud
De Salaberry, MB
- Full-time
Reporting to the Senior Leader, the Executive Assistant provides comprehensive executive-level administrative and operational support, handling a broad range of complex, confidential, and…
Added 1 month ago
RT
Adjoint(e) exécutif(ve) / Executive Assistant
Rio Tinto
Montreal, QC
- Full-time
Added 1 month ago
Executive Assistant
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Reporting to the Senior Leader, the Executive Assistant provides comprehensive executive-level administrative and operational support, handling a broad range of complex, confidential, and…
Added 1 month ago
UO
Executive Assistant, Development and Alumni
University of Calgary
Calgary, AB
- Full-time
VP Development and Alumni is currently seeking a Full-time Regular Executive Assistant.
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible…
Added 1 month ago
SP
Executive Assistant to the President & CEO
St. Paul's Foundation
Vancouver, BC
- $83,000 to $110,000 CAD / year
- Full-time
Location: Hybrid (3 days in office per week)
Added 1 month ago
FN
Executive Assistant
First National Financial LP
Toronto, ON · East York, ON
- Full-time
First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson Innovative Medicine
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
PG
Executive Assistant to Chief Executive Officer
Paterson GlobalFoods Inc.
Winnipeg, MB
- Full-time
…polished, results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in…
Added 1 month ago
FN
Executive Assistant
First Nations Engineering Services Ltd.
Ohsweken, ON
- $60,000 to $100,000 CAD / year
- Full-time
The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized,…
Added 1 month ago
Executive Assistant to the President and CEO
Novacap
Brossard, QC
Significant experience providing executive support to a senior executive, ideally combining professional and personal support.
Added 1 month ago
C/
Senior Legal Counsel and Assistant Corporate Secretary
CIRO / OCRI
Toronto, ON · Montreal, QC · AB · Vancouver, BC · Calgary, AB
- Full-time
Reporting to the General Counsel, the Senior Legal Counsel & Assistant Corporate Secretary plays a pivotal role in the seamless execution of CIRO’s governance framework by ensuring the…
Added 1 month ago
AG
Executive Assistant / Receptionist Coordinator
Artitalia Group Inc.
Montréal-Est, QC
- Full-time
As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an…
Added 1 month ago
AR
executive assistant
All Routes Logistics
Milton, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
CC
Assistant Corporate Secretary
Canadian Commercial Corporation
Ottawa, ON
- $100,589 to $134,487 CAD / year
- Full-time
Reporting to the Vice-President Legal Services, General Counsel and Corporate Secretary, the Assistant Corporate Secretary plays a key role in providing support to the Board of Directors…
Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 month ago
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Executive Assistant
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 1 month ago
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Executive Assistant
TruStage
ON · Ontario, Canada
- Full-time

Casa Dolce Casa

Executive Assistant/ Personal Assistant to CEO

ON, Canada
Woodbridge, ON, L4L 2J3, Canada

Full-time

Apply on casadolcecasa.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Experience: Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.
Posting language: English
Posted: Sep 25, 2026

Original job description

Position Overview: The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the smooth operation of the CEO’s office and involves managing schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will be highly organized, professional, and able to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:

Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prioritize and handle incoming communications, including calls, emails, and correspondence, ensuring timely responses and follow-ups.
Prepare and edit high-quality correspondence, reports, presentations, and other documents as needed.
Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

Personal Assistance:

Assist with personal tasks and errands for the CEO, including managing personal appointments, travel, and other non-business related activities.
Coordinate family and personal events, including planning and arranging logistics.
Manage and organize personal files and documents.

Communication and Liaison:

Act as the primary point of contact between the CEO and internal/external stakeholders.
Facilitate communication and ensure smooth interaction between the CEO and other executives, employees, clients, and partners.
Draft, proofread, and send communications on behalf of the CEO, ensuring clarity and professionalism.

Office Management:

Oversee the day-to-day operations of the CEO’s office, including managing office supplies and equipment.
Coordinate with other administrative staff to support office functions and maintain efficiency.

Travel and Event Coordination:

Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
Plan and coordinate high-profile events, meetings, and conferences, ensuring all logistical aspects are handled efficiently.

Project and Task Management:

Assist with special projects and initiatives as directed by the CEO.
Conduct research, compile data, and prepare reports and presentations to support decision-making.
Track and follow up on key projects and deadlines, ensuring timely completion of tasks.

Confidentiality and Discretion:

Handle sensitive information and maintain confidentiality with the utmost professionalism.
Exercise discretion and sound judgment in dealing with high-level matters and confidential issues.

Qualifications:

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.

Experience: Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Excellent organizational, time-management, and multitasking abilities.
Superior verbal and written communication skills.
Ability to prioritize tasks and handle multiple responsibilities effectively.
High level of discretion, confidentiality, and professionalism.
Strong problem-solving skills and attention to detail.

Attributes:

Professional demeanor and positive attitude.
Ability to work independently and as part of a team.
Proactive and resourceful approach to problem-solving.
Flexibility and adaptability in a dynamic and fast-paced environment.

Working Conditions:

Standard office environment with travel as required.
Full-time position with typical business hours, though extended hours may be necessary depending on the CEO’s schedule.

Apply on casadolcecasa.bamboohr.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and personal support to the CEO, including managing schedules, travel, and communications. They also oversee office operations, coordinate events, and assist with special projects to ensure the CEO's office runs efficiently.

Requirements

Candidates should have a minimum of 2-3 years of experience in an executive or administrative role, preferably supporting senior leadership. A bachelor's degree in Business Administration or a related field is preferred, along with proficiency in Microsoft Office and strong organizational skills.

Skills

Executive support
Calendar management
Travel coordination
Communication
Office management
Project management
Microsoft Office Suite
Time management
Multitasking
Confidentiality
Problem-solving
Attention to detail
Research
Data compilation
Report preparation
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
CEO Support
Administrative Support
Calendar Management
Travel Arrangements
Office Management
Microsoft Office
Word
Excel
PowerPoint
Outlook
Project Management
Confidentiality
Stakeholder Management
Event Coordination
Data Analysis
Business Administration
Time Management
Communication Skills

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Executive assistant jobs in Canada

Executive Assistant - Head Office

Executive Administrative Assistant

Executive Assistant – Winnipeg, MB