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Casa Dolce Casa

Executive Assistant/ Personal Assistant to CEO

ON, Canada
Woodbridge, ON, L4L 2J3, Canada

Job type: Full-time
Experience: Experience: Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.
Posting language: English
Posted: Sep 25, 2026

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Original job description

Position Overview: The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the smooth operation of the CEO’s office and involves managing schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will be highly organized, professional, and able to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:

Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prioritize and handle incoming communications, including calls, emails, and correspondence, ensuring timely responses and follow-ups.
Prepare and edit high-quality correspondence, reports, presentations, and other documents as needed.
Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

Personal Assistance:

Assist with personal tasks and errands for the CEO, including managing personal appointments, travel, and other non-business related activities.
Coordinate family and personal events, including planning and arranging logistics.
Manage and organize personal files and documents.

Communication and Liaison:

Act as the primary point of contact between the CEO and internal/external stakeholders.
Facilitate communication and ensure smooth interaction between the CEO and other executives, employees, clients, and partners.
Draft, proofread, and send communications on behalf of the CEO, ensuring clarity and professionalism.

Office Management:

Oversee the day-to-day operations of the CEO’s office, including managing office supplies and equipment.
Coordinate with other administrative staff to support office functions and maintain efficiency.

Travel and Event Coordination:

Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
Plan and coordinate high-profile events, meetings, and conferences, ensuring all logistical aspects are handled efficiently.

Project and Task Management:

Assist with special projects and initiatives as directed by the CEO.
Conduct research, compile data, and prepare reports and presentations to support decision-making.
Track and follow up on key projects and deadlines, ensuring timely completion of tasks.

Confidentiality and Discretion:

Handle sensitive information and maintain confidentiality with the utmost professionalism.
Exercise discretion and sound judgment in dealing with high-level matters and confidential issues.

Qualifications:

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.

Experience: Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Excellent organizational, time-management, and multitasking abilities.
Superior verbal and written communication skills.
Ability to prioritize tasks and handle multiple responsibilities effectively.
High level of discretion, confidentiality, and professionalism.
Strong problem-solving skills and attention to detail.

Attributes:

Professional demeanor and positive attitude.
Ability to work independently and as part of a team.
Proactive and resourceful approach to problem-solving.
Flexibility and adaptability in a dynamic and fast-paced environment.

Working Conditions:

Standard office environment with travel as required.
Full-time position with typical business hours, though extended hours may be necessary depending on the CEO’s schedule.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and personal support to the CEO, including managing schedules, travel, and communications. They also oversee office operations, coordinate events, and assist with special projects to ensure the CEO's office runs efficiently.

Requirements

Candidates should have a minimum of 2-3 years of experience in an executive or administrative role, preferably supporting senior leadership. A bachelor's degree in Business Administration or a related field is preferred, along with proficiency in Microsoft Office and strong organizational skills.

Skills

Executive support
Calendar management
Travel coordination
Communication
Office management
Project management
Microsoft Office Suite
Time management
Multitasking
Confidentiality
Problem-solving
Attention to detail
Research
Data compilation
Report preparation
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
CEO Support
Administrative Support
Calendar Management
Travel Arrangements
Office Management
Microsoft Office
Word
Excel
PowerPoint
Outlook
Project Management
Confidentiality
Stakeholder Management
Event Coordination
Data Analysis
Business Administration
Time Management
Communication Skills

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