Jobs in Canada

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Added 5 hours ago
KL
Chief of Staff
Kawartha Lakes
Kawartha Lakes, ON
- Full-time
Reporting to the Deputy CAO, you’ll join the City’s leadership team and oversee Communications, Advertising and Marketing, Customer Experience, Inclusion, Diversity, Equity and…
Added 9 hours ago
UG
Recruitment Communications Officer
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Full-time
Reporting to the Finance and Data Analysis Manager, the Recruitment Communications Officer is responsible for developing, writing, designing, and maintaining recruitment communications and…
Added 10 hours ago
S(
Adjoint.e de projet - Construction / Project Administrator - Construction
Scalia (Les Propriétés)
Montreal, QC
- Full-time
Draft project communications (emails, requests for information, meeting notes, etc.) and support the preparation of site summary documents.
Added 10 hours ago
HA
Fundraising Officer - GTA
Human Appeal
ON · Mississauga, Ontario
- Full-time
- Contract
- Temporary
As the Fundraising Officer, you identify, plan and execute a range of regional fundraising campaigns and meet annual income targets by ensuring regional fundraising activities are…
Added 10 hours ago
LP
Adjointe.e de projet construction - Project Administrator Construction
Les Propriétés Scalia Inc.
Montreal, QC · Anjou, Quebec
- Full-time
Draft project communications (emails, requests for information, meeting notes, etc.) and support the preparation of site summary documents.
Added 11 hours ago
A
Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects…
Added 11 hours ago
RG
Senior Accounting Analyst, Structured Finance
Reinsurance Group of America
Toronto, ON
- Full-time
Organize project meetings and develop communications in support of the project team, identify and document follow-up items resulting from meetings, distribute meeting notes as necessary and…
Added 11 hours ago
HA
Fundraising Officer - Western Ontario
Human Appeal
ON · Mississauga, Ontario
- Full-time
- Contract
- Temporary
Applying candidates must have the legal authorisation or right to work in the designated work location/duty station
Added 13 hours ago
BC
Executive Assistant – Finance & Legal (On site)
BFL CANADA
Montreal, QC
- Full-time
Coordinate on-site and off-site meetings, conferences, events and special projects, including communications, venues, catering, materials and attendee management.
Added 16 hours ago
HT
Recruteur(e) junior et Coordonnateur(trice) de projets (PCO) – Talent Acquisition
Hudson Talent Solutions
Quebec, QC
- Full-time
Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site)
Added 17 hours ago
HT
Junior Recruiter and Project Coordination Officer (PCO) – Talent Acquisition
Hudson Talent Solutions
Quebec, QC
- $50,000 to $65,000 CAD / year
- Full-time
Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site)
Added 17 hours ago
NC
Vice President Service Delivery
Nuvollo Corp.
Toronto, ON
- Full-time
Note: Travel cross-border between US and Canada is expected to be no more than 1-2x per quarter
Added 21 hours ago
GM
Digital Media Specialist
Gaulin Media
Balzac, AB
- Full-time
The Digital Media Specialist plays a critical role in strengthening the County’s digital presence and public engagement through creative, strategic, and data-driven storytelling. Reporting…
Added 1 day ago
Operations Administrative Support Officer
City of Vancouver
Vancouver, BC
The Operations Administration Support Officer (OAS) Non-Market Housing Operations is responsible for supporting the day-to-day operational administrative requirements, tenant inquiries,…
Added 1 day ago
UO
Donor Relations Officer
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Develops and executes a range of stewardship, donor relations and donor communications activities to engage and acknowledge the Faculty of Mathematics’ donors in order to foster the…
Added 1 day ago
IC
Senior Programme Associate
International Civil Aviation Organization
Montreal, QC
- Full-time
The incumbent of the position reports to the Technical Officer ICAO TRIP and works independently to provide administrative services, programme coordination, and management support, prepare…
Added 1 day ago
TF
Coordinator, Marketing & Communications
Terry Fox Foundation
Toronto, ON · North York, ON
- $60,000 to $70,000 CAD / year
- Full-time
From developing content and coordinating campaigns to managing projects and supporting digital communications, you'll contribute to initiatives that engage donors, volunteers, and…
Added 1 day ago
OC
Manager of Continuing and Community Education
Ottawa Catholic School Board
Ottawa, ON
- Full-time
Liaise with various departments, including Planning & Facilities, Finance, Learning Technologies, Communications and Human Resources for planning and management purposes
Added 1 day ago
SJ
Communications Officer
St. Joseph's Health Centre Foundation Guelph
Guelph, ON
- Full-time
The Communications Officer is responsible for developing, managing and implementing strategic communications, donor relations and stewardship initiatives for St. Joseph’s Health Centre…
Added 1 day ago
DW
Digital Fundraising Manager
Doctors Without Borders / Médecins Sans Frontières (MSF) Canada
Montreal, QC · Toronto, ON
- Full-time
…fundraising activities designed to acquire, convert, reactivate, and welcome new monthly and one-time donors as well as retain, engage, and steward existing monthly and one-time donors.…
Added 1 day ago
RP
Facilities & Inspection Manager
Resource Productivity and Recovery Authority
Toronto, ON
- Full-time
We are looking for a talented and committed individual to join us as a Audit & Risk Officer to support the government’s efforts to protect the environment and advance a new economy in which…
Added 1 day ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
Handle correspondence, emails, reports and other confidential communications professionally.
Added 1 day ago
System Administrator III - IT Security Officer B062-26
Legal Aid BC
Vancouver, BC
Support Cyber Security projects that drive efficiency and effectiveness of cyber security;
Added 1 day ago
Digital Media Specialist
Rocky View County
Balzac, AB
The Digital Media Specialist plays a critical role in strengthening the County’s digital presence and public engagement through creative, strategic, and data-driven storytelling. Reporting…
Added 1 day ago
R
Manager, People Operations & Partner Affairs
RPIA
Toronto, ON
- Full-time
…governance, partner-related activities, human resources operations, and strategic business initiatives. Reporting to the Chief People Officer (CPO), you will work closely with senior…

Casa Dolce Casa

Executive Assistant/ Personal Assistant to CEO

ON, Canada
Woodbridge, ON, L4L 2J3, Canada

Full-time

Apply on casadolcecasa.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Experience: Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.
Posting language: English
Posted: Sep 25, 2026

Original job description

Position Overview: The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the smooth operation of the CEO’s office and involves managing schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will be highly organized, professional, and able to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:

Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prioritize and handle incoming communications, including calls, emails, and correspondence, ensuring timely responses and follow-ups.
Prepare and edit high-quality correspondence, reports, presentations, and other documents as needed.
Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

Personal Assistance:

Assist with personal tasks and errands for the CEO, including managing personal appointments, travel, and other non-business related activities.
Coordinate family and personal events, including planning and arranging logistics.
Manage and organize personal files and documents.

Communication and Liaison:

Act as the primary point of contact between the CEO and internal/external stakeholders.
Facilitate communication and ensure smooth interaction between the CEO and other executives, employees, clients, and partners.
Draft, proofread, and send communications on behalf of the CEO, ensuring clarity and professionalism.

Office Management:

Oversee the day-to-day operations of the CEO’s office, including managing office supplies and equipment.
Coordinate with other administrative staff to support office functions and maintain efficiency.

Travel and Event Coordination:

Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
Plan and coordinate high-profile events, meetings, and conferences, ensuring all logistical aspects are handled efficiently.

Project and Task Management:

Assist with special projects and initiatives as directed by the CEO.
Conduct research, compile data, and prepare reports and presentations to support decision-making.
Track and follow up on key projects and deadlines, ensuring timely completion of tasks.

Confidentiality and Discretion:

Handle sensitive information and maintain confidentiality with the utmost professionalism.
Exercise discretion and sound judgment in dealing with high-level matters and confidential issues.

Qualifications:

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.

Experience: Minimum of 2-3 years of experience as an executive assistant or in a similar administrative role, preferably supporting a CEO or senior executive.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Excellent organizational, time-management, and multitasking abilities.
Superior verbal and written communication skills.
Ability to prioritize tasks and handle multiple responsibilities effectively.
High level of discretion, confidentiality, and professionalism.
Strong problem-solving skills and attention to detail.

Attributes:

Professional demeanor and positive attitude.
Ability to work independently and as part of a team.
Proactive and resourceful approach to problem-solving.
Flexibility and adaptability in a dynamic and fast-paced environment.

Working Conditions:

Standard office environment with travel as required.
Full-time position with typical business hours, though extended hours may be necessary depending on the CEO’s schedule.

Apply on casadolcecasa.bamboohr.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and personal support to the CEO, including managing schedules, travel, and communications. They also oversee office operations, coordinate events, and assist with special projects to ensure the CEO's office runs efficiently.

Requirements

Candidates should have a minimum of 2-3 years of experience in an executive or administrative role, preferably supporting senior leadership. A bachelor's degree in Business Administration or a related field is preferred, along with proficiency in Microsoft Office and strong organizational skills.

Skills

Executive support
Calendar management
Travel coordination
Communication
Office management
Project management
Microsoft Office Suite
Time management
Multitasking
Confidentiality
Problem-solving
Attention to detail
Research
Data compilation
Report preparation
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
CEO Support
Administrative Support
Calendar Management
Travel Arrangements
Office Management
Microsoft Office
Word
Excel
PowerPoint
Outlook
Project Management
Confidentiality
Stakeholder Management
Event Coordination
Data Analysis
Business Administration
Time Management
Communication Skills

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Work requirements

Jobs in Canada