JV Administrator (Part-Time)
Our client is seeking a Joint Venture Administrator (Part-Time) to support the administration, accounting coordination, and ongoing management of operated and non-operated joint venture interests. This role will work closely with the accounting, land, production, operations, and finance teams, as well as external working-interest partners.
The ideal candidate will have experience within the Canadian oil & gas industry (Upstream environments), with a strong understanding of joint venture processes, partner relationships, and the flow of information between operations and accounting.
Responsibilities:
Joint Venture Administration
- Maintain accurate records of working-interest and joint venture partner information.
- Set up and maintain joint venture properties, partners, ownership interests, and billing information within internal systems.
- Prepare and distribute joint venture billings, statements, and supporting documentation.
- Process and monitor partner invoices, payments, adjustments, and account balances.
- Respond to partner inquiries and resolve discrepancies in a timely manner.
- Maintain JV documentation, correspondence, agreements, and supporting records.
Joint Venture Accounting Support
- Coordinate with accounting teams to ensure accurate recording and allocation of JV transactions.
- Review invoices and expenditures for appropriate working-interest allocations.
- Assist with monthly and year-end close activities related to joint venture accounts.
- Reconcile JV receivables/payables and investigate outstanding balances.
- Assist with cash calls, revenue distributions, expense recoveries, and partner settlements where applicable.
- Support the preparation of account reconciliations and audit documentation.
Partner & Internal Coordination
- Act as a key point of contact for joint venture partners regarding billing, payments, ownership, and account inquiries.
- Work closely with Production, Operations, Land, Revenue, AP, AR, and Financial Accounting teams.
- Coordinate information required for partner audits and internal/external reporting.
- Communicate changes to ownership, agreements, well status, expenditures, and other relevant JV information.
Data & Reporting
- Maintain accurate JV master data and ownership information.
- Prepare recurring and ad hoc JV reports and analysis.
- Track outstanding partner balances, exceptions, and discrepancies.
- Identify and assist with resolving data or process issues.
- Ensure documentation and records are maintained in accordance with company policies.
Requirements
- 5+ years of experience in joint venture administration, joint venture accounting, oil & gas accounting, or a related energy accounting function.
- Previous experience within the Canadian upstream oil & gas sector strongly preferred.
- Understanding of working interests, operated/non-operated properties, joint venture billing, and partner accounting.
- Strong Excel skills and experience working with accounting/ERP systems.
- Experience with systems such as JDE, SAP, Dynamics, OpenInvoice, P2 Energy, Enertia, or similar is an asset.
- Strong attention to detail and ability to manage high volumes of transactional information.
- Excellent communication and relationship-management skills.
- Ability to investigate discrepancies, follow transactions through to resolution, and work across multiple departments.
- Accounting education or designation progress (CPA, accounting diploma, etc.) is an asset but not required.
