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Caterpillar Inc.

Payroll Processing Specialist

Vaughan, ON, Canada

Pay: $83,130.00- $ 103,920.00
Job type: Full-time
Apply by: Oct 10, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

Career Area:

Human Resources

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Join our team as a Payroll Specialist, where you will play a critical role in ensuring accurate and compliant payroll processing across Canada while supporting payroll operations throughout North America. This position combines payroll expertise, financial reconciliation, audit support, and process improvement responsibilities in a collaborative, fast-paced environment. The ideal candidate has strong knowledge of Canadian payroll regulations, exceptional analytical skills, and a passion for delivering accurate and efficient payroll services.

What You Will Do:

Process and validate bi-weekly and off-cycle Canadian payrolls in compliance with federal and provincial regulations.
Ensure accurate calculation and processing of earnings, deductions, taxable benefits, garnishments, and other payroll transactions.
Maintain employee payroll records and resolve payroll discrepancies and employee inquiries.
Monitor compliance with CRA requirements and applicable Canadian payroll legislation.
Prepare, analyze, and reconcile payroll funding requirements for both Canadian and U.S. payrolls.
Perform payroll account reconciliations and investigate funding and payroll variances.
Partner with Treasury, Accounting, and Payroll Operations to support accurate and timely payroll funding.
Support month-end, quarter-end, and year-end payroll reconciliation activities.
Participate in internal and external audits, preparing documentation, reports, and supporting evidence.
Support SOX compliance activities, payroll controls, and process documentation.
Assist with payroll system testing, regulatory updates, and process improvements.
Develop and maintain payroll procedures while identifying opportunities to improve efficiency and compliance.

What You Have:

Experience processing Canadian payroll in a large, multi-province environment.
Strong knowledge of Canadian payroll legislation, taxation, year-end processing, and compliance requirements.
Advanced analytical, reconciliation, and problem-solving skills.
Proficiency with Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis techniques.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven environment.

What Will Set You Apart:

Education: Bachelor's degree or equivalent experience in Payroll, Accounting, Finance, Human Resources, or a related field.
Experience with Workday Payroll and/or Workday HCM.
Experience supporting U.S. payroll operations.
Experience with payroll funding, treasury support, or payroll accounting reconciliations.
Experience supporting SOX controls, internal audits, or external audits.
Experience with payroll reporting, data validation, and process improvement initiatives.
Strong customer service and stakeholder partnership skills.

Employee Benefit Details

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and Pension) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays (prorated based upon hire date).

Caterpillar is not currently hiring individuals for this position who now or in the future require sponsorship for employment-based non-immigrant and immigrant visas. However, as a global company, Caterpillar offers many job opportunities outside of Canada which can be found through our employment website www.Caterpillar.com/careers.

Final Details

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

For more information, visit caterpillar.com. To connect with us on social media, visit www.caterpillar.com/social-media.

Summary Pay Range:

$83,130.00- $ 103,920.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Additional Information:

- We are hiring to fill an existing position.- This position requires working onsite five days a week.- Visa Sponsorship is not available for this position.

Posting Dates:

September 28, 2026 - October 9, 2026

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

Not ready to apply? Join our Talent Community.

Apply About employer

More about this job

Responsibilities

The Payroll Processing Specialist is responsible for validating bi-weekly Canadian payrolls while ensuring compliance with federal and provincial regulations. They will also perform account reconciliations, support internal and external audits, and drive process improvements within the payroll operations team.

Requirements

Candidates must have significant experience processing Canadian payroll in a large, multi-province environment and possess strong knowledge of payroll legislation and taxation. Proficiency in Microsoft Excel and analytical skills are required, with a bachelor's degree in a related field being preferred.

Skills

Payroll processing
Canadian payroll legislation
Financial reconciliation
Audit support
Process improvement
Data analysis
Microsoft Excel
Pivot tables
VLOOKUP
XLOOKUP
CRA compliance
Workday Payroll
Workday HCM
SOX compliance
Treasury support

Benefits

Medical
Dental
Vision
Rx
Pension
Annual bonus
Paid vacation
Paid holidays

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Human Resources
CRA
Workday
SOX
Reconciliation
Taxation
Compliance
Financial reporting
Data validation
Treasury
Accounting
Payroll operations
Audit
Process improvement
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Canadian payroll legislation
Earnings
Deductions
Garnishments
Funding
Stakeholder partnership

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