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Added 5 mins ago
Service Technician
Top Tier Talent Group
Mississauga, ON
Full-time
Our client is seeking an experienced Service Technician to maintain and repair snow and ice removal equipment. This permanent, full-time role combines work in the service shop with field…
Added 5 mins ago
Culinary Manager
Dexterra Group
Calgary, AB
Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 7 mins ago
Coordinateur des Changements & Personnalisation - Customization Change Coordinator
Airbus
Montreal, QC · Mirabel, QC
Full-time
Bien-être / santé: Programme d’Aide aux Employé.e.s (PAE), programme de rabais, service médical sur site, accès à un service de navette publique entre Laval (station de métro Montmorency)…
Added 22 mins ago
Registered Practical Nurse (RPN) Richmond Care Home
Carefor Health & Community Services
Ottawa, ON · Richmond, ON
Part-time
The RPN provides service consistent with the standards established by Carefor and CNO. The nursing process is utilized: assessment, planning, implementation and evaluation.
Added 22 mins ago
Registered Practical Nurse (RPN) Richmond Care Home
Carefor Health & Community Services
Ottawa, ON · Richmond, ON
Other
The RPN provides service consistent with the standards established by Carefor and CNO. The nursing process is utilized: assessment, planning, implementation and evaluation.
Added 22 mins ago
Mental Health Rehabilitation Worker
Vancouver Coastal Health
Vancouver, BC
$31.64 CAD / hour
Part-time
Within the context of a client and family-centred recovery model and in accordance with established vision and values of the organization, works as a member of an interdisciplinary tertiary…
Added 22 mins ago
Claims Coordinator
Global Excel Management
Windsor, ON · Sherbrooke, QC
Other
…expected to ensure accuracy and quality of work while respecting service level agreements, turnaround times and providing a first-class customer…
Added 35 mins ago
Applicant Experience Representative
Triton Canada
Toronto, ON · Greater Toronto Area, Canada
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Support SLA adherence by prioritizing assigned calls, tickets, emails, follow-ups, voicemails, and open items according to service timelines, urgency, and Coordinator direction.
Added 35 mins ago
OPERATIONS SITE COORDINATOR
McMaster University
Hamilton, ON
Full-time
…over 1000 staff and 360 full-time faculty. The Operations Site Coordinator is an integral part of the management team and is responsible to provide front line supervision and HR support to…
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Mental Health Rehabilitation Worker (Mental Health Care Worker Program)
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Reporting to the Program Coordinator and under the daily direction of the Registered Nurse and/or Registered Psychiatric Nurse, the Mental Health Rehabilitation Worker provides support to…
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Community Care Assistant (Community Health Worker)
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North Vancouver, BC
$29.76 to $31.64 CAD / hour
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Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Community Care Assistant works under the…
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Scheduling Coordinator - Part Time
Extendicare
Ottawa, ON · ParaMed Admin Office - Champlain (Hunt Club Rd.)
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As a Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
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Join our team as a Design Coordinator, a pivotal role where you will actively contribute to the successful delivery of complex projects across Canada.
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Design Coordinator
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Intermodal Logistics Coordinator
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Fuze Logistics Services is seeking an Intermodal Logistics Coordinator to join our team in Montreal. The successful candidate will contribute to and be responsible for supporting the sales…
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Visiting Nurse - Hospital to Home Program
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…communicate effectively to ensure staff are aware of changes in client’s status in a timely manner. The Visiting Nurse enhances coping of patients and families with therapeutic…
Added 1 hour ago
INTERNAL APPLICANTS ONLY - Activity Coach, On-call (12 week contract)
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Work with the coordinator or manager, as requested, to involve regional/community stakeholders increasing service accessibility for the client group
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Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
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Community Care Assistant (Community Health Worker)
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Learning & Engagement Strategic Coordinator
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AB
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Event Coordinator
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The Event Coordinator demonstrates strong organizational skills, attention to detail, and a commitment to customer service. The position contributes to continuous improvement efforts by…
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Représentant(e) du service à la clientèle sur le terrain/ Field Representative II, Area Customer Service
Ricoh
Montreal, QC
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Fournir un service de messagerie pour la cueillette et la livraison du courrier et des travaux de copie (sur site et hors site)
Added 2 hours ago
Mental Health Rehabilitation Worker, Adult Tertiary Rehabilitation - Gibsons, BC (Casual Pool)
Vancouver Coastal Health
Gibsons, BC
$31.64 CAD / hour
Other
Within the context of a client and family-centred recovery model and in accordance with established vision and values of the organization, works as a member of an interdisciplinary tertiary…
Added 2 hours ago
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
North Vancouver, BC
$29.76 to $31.64 CAD / hour
Part-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Community Care Assistant works under the…

Closed listing

Catholic Social Services Alberta

Program Assistant (CF) - Ready to Serve and RENU

AB, Canada
Edmonton, AB, Canada

Pay: The salary for this position is $49,402 to $55,624 based on qualifications and experience.
Job type: Full-time
Closing date: Sep 30, 2026
Experience: Minimum of 2 years of administrative, program support, or related experience.
Working hours: 40 hours/week
Posting language: English
Posted: Sep 26, 2026

This opening has closed.

The original listing is kept below for reference.

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Added 14 days ago
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services · Edmonton, AB, Canada

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Original job description

Archived listing. The details below describe a past opening.

Job Description

Posted Monday, September 14, 2026 at 8:00 AM | Expires Thursday, October 1, 2026 at 7:59 AM

Catholic Social Services is currently seeking one highly organized, detail-oriented, adaptable and service-focused Program Assistants, capable of managing multiple priorities in a dynamic environment, to provide contract full-time (40 hours/week) administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise, Navigating Upward (RENU).

This is an 18-month full-time contract position with possibility of extension. Job application closing date: September 30, 2026.

The Program Assistant provides administrative, operational, and program support to the RTS and RENU programs and plays a critical role in ensuring the smooth day-to-day operation of both programs by supporting participant services, staff, employer engagement activities, workshops, reporting requirements, data management, scheduling, and general program administration. This position therefore serves as a central point of coordination, helping staff deliver high-quality services while maintaining compliance with funder requirements and organizational standards.

Program Overview

Ready to Serve (RTS)

A 16-week program prepares participants for employment in the food and service industries through employment readiness workshops, paid work-based learning, and follow-up support.

RENU Program

A 16-week program supports internationally trained professionals in Business Administration, IT, and Human Services through group learning, individualized coaching, and work-based learning.

Key Responsibilities

Provide day-to-day comprehensive administrative support for RTS and RENU program operations.
Maintain participant files and ensure documentation is complete, accurate, and compliant with funder requirements.
Ensure confidentiality, security, and integrity of client, program, and organizational information.
Maintain accurate electronic and physical records in accordance with organizational policies.
Organize and manage program files, databases, tracking tools and reporting systems.
Support audit preparation and file reviews.
Coordinate participant intake appointments, assessments, orientations, workshops, and follow-up meetings.
Serve as a welcoming first point of contact for participants, employers, and community partners.
Assist participants with completing forms, applications and program documentation.
Ensure participants receive timely information regarding program activities and opportunities.
Assist with the preparation of program materials, forms, participant packages, attendance records, and workshop resources.
Coordinate meetings, training sessions, workshops, and stakeholder engagements.
Monitor action items and follow up on outstanding tasks deadlines.
Support the scheduling of interview, employer meetings, networking events, and practicum placements.
Assist the Job Developer and Outreach Coordinator in coordinating employer meetings and networking events.
Maintain employer contact databases and partnership records.
Coordinate practicum documentation and placement paperwork.
Assist with the preparation and monitoring of invoices, purchase requests, and expense tracking.
Monitor inventory and order supplies as required.
Maintain accurate and up-to-date participant records in company’s CRM and in COMPASS.
Perform other related duties consistent with the scope, level, and intent of the Program Assistant position.

What This Job Requires

Diploma or certificate in Business Administration, Office Administration, Public Administration, Project Management, Human Services, or related field.
Minimum of 2 years of administrative, program support, or related experience.
Experience serving diverse, multicultural, and underrepresented populations in workforce development and employment services.
Ability to maintain confidentiality and handle sensitive participant information with professionalism and discretion.
Experience with records management, and reporting.
Equivalent combinations of education and experience may be considered.

Police Information Check including vulnerable sector search, Intervention Record Check and/ or summary of driving record are conditions of employment and the financial responsibility of the candidate.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage competing priorities and deadlines.
Ability to communicate effectively with participants, employers, staff, and community partners.
Proficiency with Microsoft Office Suite, and experience with databases, case management systems, or participant tracking software.
Professional and courteous customer service approach.
Commitment to equity, diversity, inclusion, and trauma-informed practice.

Working Conditions

Primarily office-based with occasional community engagement activities.
Combination of independent work and collaboration with program staff.
Frequent interaction with participants, employers and community partners
Prolonged periods of computer and administrative work.
Occasional evening and weekend work may be required to support participant engagement activities and events.

What We Offer

The salary for this position is $49,402 to $55,624 based on qualifications and experience.
We offer flexibility and supportive working environment.
Comprehensive benefit options when eligible.
Work within a highly collaborative, team-oriented organization, where your ideas are heard, and you can see your impact daily.
Growth Opportunities: apply and grow your skills within a dynamic, innovative and expanding Agency that is taking a leadership role in our industry.

About Catholic Social Services

You will be joining an established Agency that is guided by faith to care for and bring hope to people in need with humility, compassion, and respect.

With 65 years of service delivery experience, Catholic Social Services is one of the largest multi-function social services agencies in Canada, with nearly 2000 staff, and hundreds of volunteers delivering over 100 different programs to people in need throughout Central Alberta and Edmonton.

Our values are at the core of everything we do!

Humility: We acknowledge with gratitude our human abilities and limitations. We demonstrate humility by doing the best that we can with the resources that we have.
Compassion: We respond to people in need with love. We demonstrate our compassion by caring for people without judgment and without condition.
Respect: We demonstrate our respect by being personally present, open and attentive to those we care for and by honouring their dignity and freedom.

We thank all applicants. Only candidates selected for an interview will be contacted.

Catholic Social Services is committed to fostering a diverse and representative workforce. In an effort to enrich our agency and reflect the communities we serve, we welcome applications from qualified individuals of all diverse groups and backgrounds.

Job Details

Pay Type Salary

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12431 Stony Plain Rd, Edmonton, AB T5N 3N3, Canada

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More about this job

Responsibilities

Provide administrative and operational support for the Ready to Serve and RENU programs, including participant services, records, scheduling, workshops, reporting, and data management. Coordinate with participants, staff, employers, and community partners while maintaining accurate documentation and compliance with funder and organizational requirements.

Requirements

Requires a diploma or certificate in business administration, office administration, public administration, project management, human services, or a related field, and at least two years of administrative or program support experience. Candidates should have experience serving diverse populations, managing confidential records and reporting, and using Microsoft Office and databases or case management systems.

Skills

Administrative Support
Program Coordination
Records Management
Data Management
Reporting
Scheduling
Attention To Detail
Time Management
Prioritization
Confidentiality
Customer Service
Communication
Microsoft Office Suite
Database Management
Case Management Systems
Trauma-Informed Practice

Benefits

Flexible Work Environment
Comprehensive Benefit Options
Professional Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Ready To Serve
RENU
Employment Training
Workforce Development
Employment Services
Administrative Support
Program Operations
Participant Services
Records Management
Funder Compliance
Confidentiality
Data Management
Reporting
Microsoft Office Suite
CRM
COMPASS
Case Management Systems
Participant Tracking Software
Employer Engagement
Workshop Coordination
Participant Intake
Assessments
Work-Based Learning
Practicum Placements
Invoice Monitoring
Expense Tracking
Equity, Diversity, And Inclusion
Trauma-Informed Practice

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