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Added 22 mins ago
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JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 53 mins ago
I
E-Commerce Portfolio Lead
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Added 1 hour ago
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(BIM) Project Coordinator
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- Full-time
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Added 1 hour ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
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- Full-time
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Added 1 hour ago
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Added 6 hours ago
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Site Supervisor S2 Up to 8 FTE, Core Laboratory - Pemberton Health Centre and Whistler Health Centre Laboratories
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…Operations Manager, Technical Practice Lead and/or Technical Coordinator of any feedback as required. Works with the Operations Manager, Technical Practice Lead and/or Technical Coordinator…
Added 6 hours ago
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Growth Coordinator
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- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
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Concurrent Disorders Peer Support Coordinator, Forensic Psychiatric Hospital - Coquitlam, BC
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Concurrent Disorders Peer Support Coordinator
Added 7 hours ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
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The genCARE-QC project aims to sequence the genomes of 3,000 people of African descent in Quebec to better understand why certain diseases are more prevalent in Black communities and to…
Added 7 hours ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
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…in-depth analysis of documents in English related to a research…
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Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 7 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 7 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
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Clinical Research Coordinator – Physiotherapist
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…in-depth analysis of documents in English related to a research…
Added 7 hours ago
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Project Admin (6 month contact)
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Calgary, AB
- Full-time
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or…
Added 7 hours ago
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Senior Design Coordinator, Electrical & ICAT
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As a Senior Design Coordinator, Electrical & ICAT you will:
Added 7 hours ago
Coordinator, Construction Services
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Quebec, QC
The Coordinator, Construction Services, manages and administers low-complexity construction, professional services and service contracts to ensure compliance with contract requirements. The…
Added 7 hours ago
Coordinator, Construction Services
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As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 7 hours ago
UO
Lead Coordinator, Event Management
University of Ottawa
Canada
- Full-time
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Added 7 hours ago
UO
Senior Coordinator, Advancement
University of Ottawa
Ottawa, ON
- Full-time
…fundraising success by providing administrative, operational, and project management support to the advancement team. This position ensures the efficient execution of major, principal,…
Added 7 hours ago
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Manager, Talent Acquisition Programs & Insights
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Has strong program and project management capabilities.
Added 7 hours ago
JH
Sales and Marketing Coordinator
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Added 7 hours ago
Field Engineer / Coordinator - MEC Transportation
Kiewit
Toronto, ON
…completed in a professional and ethical manner. Reporting to a Project Engineer or Project Manager, your main functions will include contract administration, project planning, scheduling,…
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ITS Support Consultant
Region of Waterloo
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Closed listing

Catholic Social Services Alberta

Program Assistant (CF) - Ready to Serve and RENU

AB, Canada
Edmonton, AB, Canada

The salary for this position is $49,402 to $55,624 based on qualifications and experience. · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: The salary for this position is $49,402 to $55,624 based on qualifications and experience.
Job type: Full-time
Closing date: Sep 30, 2026
Experience: Minimum of 2 years of administrative, program support, or related experience.
Working hours: 40 hours/week
Posting language: English
Posted: Sep 26, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Description

Posted Monday, September 14, 2026 at 8:00 AM | Expires Thursday, October 1, 2026 at 7:59 AM

Catholic Social Services is currently seeking one highly organized, detail-oriented, adaptable and service-focused Program Assistants, capable of managing multiple priorities in a dynamic environment, to provide contract full-time (40 hours/week) administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise, Navigating Upward (RENU).

This is an 18-month full-time contract position with possibility of extension. Job application closing date: September 30, 2026.

The Program Assistant provides administrative, operational, and program support to the RTS and RENU programs and plays a critical role in ensuring the smooth day-to-day operation of both programs by supporting participant services, staff, employer engagement activities, workshops, reporting requirements, data management, scheduling, and general program administration. This position therefore serves as a central point of coordination, helping staff deliver high-quality services while maintaining compliance with funder requirements and organizational standards.

Program Overview

Ready to Serve (RTS)

A 16-week program prepares participants for employment in the food and service industries through employment readiness workshops, paid work-based learning, and follow-up support.

RENU Program

A 16-week program supports internationally trained professionals in Business Administration, IT, and Human Services through group learning, individualized coaching, and work-based learning.

Key Responsibilities

Provide day-to-day comprehensive administrative support for RTS and RENU program operations.
Maintain participant files and ensure documentation is complete, accurate, and compliant with funder requirements.
Ensure confidentiality, security, and integrity of client, program, and organizational information.
Maintain accurate electronic and physical records in accordance with organizational policies.
Organize and manage program files, databases, tracking tools and reporting systems.
Support audit preparation and file reviews.
Coordinate participant intake appointments, assessments, orientations, workshops, and follow-up meetings.
Serve as a welcoming first point of contact for participants, employers, and community partners.
Assist participants with completing forms, applications and program documentation.
Ensure participants receive timely information regarding program activities and opportunities.
Assist with the preparation of program materials, forms, participant packages, attendance records, and workshop resources.
Coordinate meetings, training sessions, workshops, and stakeholder engagements.
Monitor action items and follow up on outstanding tasks deadlines.
Support the scheduling of interview, employer meetings, networking events, and practicum placements.
Assist the Job Developer and Outreach Coordinator in coordinating employer meetings and networking events.
Maintain employer contact databases and partnership records.
Coordinate practicum documentation and placement paperwork.
Assist with the preparation and monitoring of invoices, purchase requests, and expense tracking.
Monitor inventory and order supplies as required.
Maintain accurate and up-to-date participant records in company’s CRM and in COMPASS.
Perform other related duties consistent with the scope, level, and intent of the Program Assistant position.

What This Job Requires

Diploma or certificate in Business Administration, Office Administration, Public Administration, Project Management, Human Services, or related field.
Minimum of 2 years of administrative, program support, or related experience.
Experience serving diverse, multicultural, and underrepresented populations in workforce development and employment services.
Ability to maintain confidentiality and handle sensitive participant information with professionalism and discretion.
Experience with records management, and reporting.
Equivalent combinations of education and experience may be considered.

Police Information Check including vulnerable sector search, Intervention Record Check and/ or summary of driving record are conditions of employment and the financial responsibility of the candidate.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage competing priorities and deadlines.
Ability to communicate effectively with participants, employers, staff, and community partners.
Proficiency with Microsoft Office Suite, and experience with databases, case management systems, or participant tracking software.
Professional and courteous customer service approach.
Commitment to equity, diversity, inclusion, and trauma-informed practice.

Working Conditions

Primarily office-based with occasional community engagement activities.
Combination of independent work and collaboration with program staff.
Frequent interaction with participants, employers and community partners
Prolonged periods of computer and administrative work.
Occasional evening and weekend work may be required to support participant engagement activities and events.

What We Offer

The salary for this position is $49,402 to $55,624 based on qualifications and experience.
We offer flexibility and supportive working environment.
Comprehensive benefit options when eligible.
Work within a highly collaborative, team-oriented organization, where your ideas are heard, and you can see your impact daily.
Growth Opportunities: apply and grow your skills within a dynamic, innovative and expanding Agency that is taking a leadership role in our industry.

About Catholic Social Services

You will be joining an established Agency that is guided by faith to care for and bring hope to people in need with humility, compassion, and respect.

With 65 years of service delivery experience, Catholic Social Services is one of the largest multi-function social services agencies in Canada, with nearly 2000 staff, and hundreds of volunteers delivering over 100 different programs to people in need throughout Central Alberta and Edmonton.

Our values are at the core of everything we do!

Humility: We acknowledge with gratitude our human abilities and limitations. We demonstrate humility by doing the best that we can with the resources that we have.
Compassion: We respond to people in need with love. We demonstrate our compassion by caring for people without judgment and without condition.
Respect: We demonstrate our respect by being personally present, open and attentive to those we care for and by honouring their dignity and freedom.

We thank all applicants. Only candidates selected for an interview will be contacted.

Catholic Social Services is committed to fostering a diverse and representative workforce. In an effort to enrich our agency and reflect the communities we serve, we welcome applications from qualified individuals of all diverse groups and backgrounds.

Job Details

Pay Type Salary

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12431 Stony Plain Rd, Edmonton, AB T5N 3N3, Canada

About employer

More about this job

Responsibilities

Provide administrative and operational support for the Ready to Serve and RENU programs, including participant services, records, scheduling, workshops, reporting, and data management. Coordinate with participants, staff, employers, and community partners while maintaining accurate documentation and compliance with funder and organizational requirements.

Requirements

Requires a diploma or certificate in business administration, office administration, public administration, project management, human services, or a related field, and at least two years of administrative or program support experience. Candidates should have experience serving diverse populations, managing confidential records and reporting, and using Microsoft Office and databases or case management systems.

Skills

Administrative Support
Program Coordination
Records Management
Data Management
Reporting
Scheduling
Attention To Detail
Time Management
Prioritization
Confidentiality
Customer Service
Communication
Microsoft Office Suite
Database Management
Case Management Systems
Trauma-Informed Practice

Benefits

Flexible Work Environment
Comprehensive Benefit Options
Professional Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Ready To Serve
RENU
Employment Training
Workforce Development
Employment Services
Administrative Support
Program Operations
Participant Services
Records Management
Funder Compliance
Confidentiality
Data Management
Reporting
Microsoft Office Suite
CRM
COMPASS
Case Management Systems
Participant Tracking Software
Employer Engagement
Workshop Coordination
Participant Intake
Assessments
Work-Based Learning
Practicum Placements
Invoice Monitoring
Expense Tracking
Equity, Diversity, And Inclusion
Trauma-Informed Practice

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