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Added 11 mins ago
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Sales Coordinator
Apotex
Montreal, QC
- $63,482 to $105,804 CAD / year
The Sales Coordinator supports sales activities and day-to-day operations across the Canadian Sales organization. Working closely with Sales, Marketing, Finance, Medical, Regulatory and…
Added 11 mins ago
PN
Manager, Health, Safety & Environment
Pacific Northern Gas Ltd.
Burns Lake, BC · Dawson Creek, BC · Fort St. John, BC · Smithers, BC · Terrace, BC · Vancouver, BC
- Full-time
Reporting to the Vice President, Operations and Engineering, the Health, Safety & Environment Manager will lead a specialized team that provides practical work site guidance to managers and…
Added 26 mins ago
Cook/Food Service Supervisor
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU
Added 26 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 26 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Brockville, ON
- Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 26 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Smiths Falls, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 26 mins ago
TS
Christmas Central Supervisor
The Salvation Army in Canada
Chilliwack, BC
- Part-time
She/he will be responsible to the Family Services Operations Coordinator in matters of job performance, policy, special requests, or other concerns that will arise.
Added 41 mins ago
Project Engineer
Kiewit
Calgary, AB · Edmonton, AB
Improve project operations by recommending, as appropriate, better methods, staffing and procedural changes.
Added 41 mins ago
SR
Abandonment Coordinator
Strathcona Resources Ltd.
Calgary, AB
- Full-time
…America’s fastest growing pure play heavy oil producers with operations focused on thermal oil and enhanced oil recovery near the Cold Lake and Lloydminster regions of Alberta and…
Added 41 mins ago
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Coordinator, Resource Management
MNP
London, ON
- Full-time
The Coordinator, Resource Management supports the effective deployment, scheduling, and utilization of professional staff across the Southwestern Ontario region. Working closely with…
Added 1 hour ago
YS
Senior Operations Coordinator
Yemen ShortList
Aden
- Full-time
The Senior Operations Coordinator supports the Country Director in leading and improving IRC Yemen’s Operations functions, including Supply Chain, Administration, ICT, and Field…
Added 1 hour ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 1 hour ago
O
Market Sales Coordinator
OPENLANE
Ayr, ON
- $40,000 to $45,000 CAD / year
- Full-time
We are seeking a Market Sales Coordinator with experience in performing thorough vehicle condition assessments, detailed documentation, and automotive data entry. You will be part of an…
Added 1 hour ago
Coordinator, Programs - START Scarborough
ACCES Employment
Toronto, ON
Reporting to the Manager, Donor Relations, the Coordinator, START Scarborough is responsible for assisting with the coordination, planning, and implementation of programming to ensure…
Added 1 hour ago
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services
Edmonton, AB
…administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise, Navigating Upward…
Added 1 hour ago
Building Maintenance Coordinator
I M P Group International Inc.
Dorval, QC
The Building Maintenance Coordinator is responsible for ensuring the safe, reliable, and continuous operation of all building systems and critical paint shop infrastructure supporting…
Added 1 hour ago
Coordinator
Lookout Housing and Health Society
New Westminster, BC
The Coordinator assists in overseeing the daily operations of Lookout residential, shelter, and outreach programs. Under the direction of the Program Manager, this position provides…
Added 1 hour ago
Indigenous Coordinator - HSC Adult Emergency Department Community Hub
Winnipeg Regional Health Authority
Winnipeg, MB
…accountability to Shared Health Indigenous Lead - Indigenous Health Programs, and while demonstrating a commitment to the Mission, Values and Management Philosophy of Shared Health the…
Added 1 hour ago
A
Contingent Workforce Coordinator
Adecco
Calgary, AB
- $45 to $55 CAD / hour
- Full-time
The Contingent Workforce Coordinator supports the successful engagement of contract workers by coordinating recruitment and onboarding activities, managing workforce data, and ensuring…
Added 2 hours ago
TT
Trailer Asset Recovery Coordinator
Titanium Transportation Group Inc.
Belleville, ON
- Full-time
…In this role, you'll work closely with Terminal Managers and Operations Managers to identify trailers that have remained idle for extended periods and develop action plans to get them…
Added 2 hours ago
CH
Program Support Coordinator
CBI Home Health
Winnipeg, MB
- Full-time
The SCS Program Support Coordinator supports in ensuring operational excellence by acting as a key resource and providing exceptional internal customer service to operations and front-line…
Added 2 hours ago
AF
Human Resources & Payroll Coordinator
Abegweit First Nation
Scotchfort, PE
- Full-time
Abegweit First Nation is seeking an organized, detail-oriented Human Resources & Payroll Coordinator to support our employees and day-to-day operations. Reporting to the Director of Finance…
Added 2 hours ago
Coordinator, Supply Chain
Reliance Home Comfort
Cambridge, ON
By joining Reliance as a Coordinator, Supply Chain, you’ll become an important Team Member and will be provided with the tools you need to succeed. We have ambitious growth plans and are…
Added 2 hours ago
UO
Program Advisor - MMA, MRED, MAcc
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Academic Operations Officer, the Program Advisor works closely with students in the Master of Management Analytics (MMA), Master of Accounting (MAcc), Master of Real Estate…
Added 2 hours ago
KC
EOI - Program Administrator, GNHH
Kingston Community Health Centres
Greater Napanee, ON · Napanee, Ontario
- Full-time
…necessary. The Program Administrator ensures smooth and efficient operations and creates a welcoming and non-judgmental atmosphere for clients accessing…

Catholic Social Services

Program Assistant (CF) - Ready to Serve and RENU

Edmonton, AB, Canada

The salary for this position is $49,402 to $55,624 based on qualifications and experience.

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Job details

Pay: The salary for this position is $49,402 to $55,624 based on qualifications and experience.
Apply by: Nov 15, 2026
Experience: Minimum of 2 years of administrative, program support, or related experience.
Working hours: 40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

Catholic Social Services is currently seeking one highly organized, detail-oriented, adaptable and service-focused Program Assistants, capable of managing multiple priorities in a dynamic environment, to provide contract full-time (40 hours/week) administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise, Navigating Upward (RENU).

This is an 18-month full-time contract position with possibility of extension. Job application closing date: November 15, 2026.

The Program Assistant provides administrative, operational, and program support to the RTS and RENU programs and plays a critical role in ensuring the smooth day-to-day operation of both programs by supporting participant services, staff, employer engagement activities, workshops, reporting requirements, data management, scheduling, and general program administration. This position therefore serves as a central point of coordination, helping staff deliver high-quality services while maintaining compliance with funder requirements and organizational standards.

Program Overview:

Ready to Serve (RTS)

A 16-week program prepares participants for employment in the food and service industries through employment readiness workshops, paid work-based learning, and follow-up support.

RENU Program

A 16-week program supports internationally trained professionals in Business Administration, IT, and Human Services through group learning, individualized coaching, and work-based learning.

Key Responsibilities:

Provide day-to-day comprehensive administrative support for RTS and RENU program operations.
Maintain participant files and ensure documentation is complete, accurate, and compliant with funder requirements.
Ensure confidentiality, security, and integrity of client, program, and organizational information.
Maintain accurate electronic and physical records in accordance with organizational policies.
Organize and manage program files, databases, tracking tools and reporting systems.
Support audit preparation and file reviews.
Coordinate participant intake appointments, assessments, orientations, workshops, and follow-up meetings.
Serve as a welcoming first point of contact for participants, employers, and community partners.
Assist participants with completing forms, applications and program documentation.
Ensure participants receive timely information regarding program activities and opportunities.
Assist with the preparation of program materials, forms, participant packages, attendance records, and workshop resources.
Coordinate meetings, training sessions, workshops, and stakeholder engagements.
Monitor action items and follow up on outstanding tasks deadlines.
Support the scheduling of interview, employer meetings, networking events, and practicum placements.
Assist the Job Developer and Outreach Coordinator in coordinating employer meetings and networking events.
Maintain employer contact databases and partnership records.
Coordinate practicum documentation and placement paperwork.
Assist with the preparation and monitoring of invoices, purchase requests, and expense tracking.
Monitor inventory and order supplies as required.
Maintain accurate and up-to-date participant records in company’s CRM and in COMPASS.
Perform other related duties consistent with the scope, level, and intent of the Program Assistant position.

What This Job Requires:

Diploma or certificate in Business Administration, Office Administration, Public Administration, Project Management, Human Services, or related field.
Minimum of 2 years of administrative, program support, or related experience.
Experience serving diverse, multicultural, and underrepresented populations in workforce development and employment services.
Ability to maintain confidentiality and handle sensitive participant information with professionalism and discretion.
Experience with records management, and reporting.
Equivalent combinations of education and experience may be considered.

Police Information Check including vulnerable sector search, Intervention Record Check and/ or summary of driving record are conditions of employment and the financial responsibility of the candidate.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage competing priorities and deadlines.
Ability to communicate effectively with participants, employers, staff, and community partners.
Proficiency with Microsoft Office Suite, and experience with databases, case management systems, or participant tracking software.
Professional and courteous customer service approach.
Commitment to equity, diversity, inclusion, and trauma-informed practice.

Working Conditions:

Primarily office-based with occasional community engagement activities.
Combination of independent work and collaboration with program staff.
Frequent interaction with participants, employers and community partners
Prolonged periods of computer and administrative work.
Occasional evening and weekend work may be required to support participant engagement activities and events.

What We Offer:

The salary for this position is $49,402 to $55,624 based on qualifications and experience.
We offer flexibility and supportive working environment.
Comprehensive benefit options when eligible.
Work within a highly collaborative, team-oriented organization, where your ideas are heard, and you can see your impact daily.
Growth Opportunities: apply and grow your skills within a dynamic, innovative and expanding Agency that is taking a leadership role in our industry.

About Catholic Social Services:

You will be joining an established Agency that is guided by faith to care for and bring hope to people in need with humility, compassion, and respect.

With 65 years of service delivery experience, Catholic Social Services is one of the largest multi-function social services agencies in Canada, with nearly 2000 staff, and hundreds of volunteers delivering over 100 different programs to people in need throughout Central Alberta and Edmonton.

Our values are at the core of everything we do!

Humility: We acknowledge with gratitude our human abilities and limitations. We demonstrate humility by doing the best that we can with the resources that we have.
Compassion: We respond to people in need with love. We demonstrate our compassion by caring for people without judgment and without condition.
Respect: We demonstrate our respect by being personally present, open and attentive to those we care for and by honouring their dignity and freedom.

We thank all applicants. Only candidates selected for an interview will be contacted.

Catholic Social Services is committed to fostering a diverse and representative workforce. In an effort to enrich our agency and reflect the communities we serve, we welcome applications from qualified individuals of all diverse groups and backgrounds.

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More about this job

Responsibilities

The Program Assistant provides comprehensive administrative and operational support to the Ready to Serve and RENU employment training programs. Key duties include managing participant files, coordinating workshops and intake appointments, and maintaining accurate records in compliance with funder requirements.

Requirements

Candidates must possess a diploma or certificate in a relevant field such as Business or Office Administration and at least two years of related experience. Proficiency in Microsoft Office and experience working with diverse populations are essential requirements for this role.

Skills

Administrative support
Data management
Records management
Customer service
Time management
Organizational skills
Attention to detail
Microsoft Office Suite
Case management
Communication
Reporting
Scheduling
Equity and diversity
Trauma-informed practice
Project coordination

Benefits

Comprehensive benefit options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Program Assistant
Employment Training
CRM
COMPASS
Data Management
Records Management
Workforce Development
Case Management
Stakeholder Engagement
Reporting
Microsoft Office Suite
Equity
Diversity
Inclusion
Trauma-informed Practice
Project Management
Human Services
Office Administration
Public Administration

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