Receptionist/Facility Admin

Company Overview

CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview

The Receptionist-Facility Admin is a dual role, and will be responsible for general reception duties and facility administrative tasks for Horton CBI. This position is an Individual Contributor role. The role directly reports to the HR Manager and routinely interacts with all departments, including the Operations team and administrative personnel.

Responsibilities

• Reception:
• • Greets and welcomes guests and visitors.
  • Answer, screen and forward incoming phone calls
  • Receives, sorts and distributes mail/deliveries
  • Maintains office security by following safety procedures and controlling access via reception desk
• Provides general administrative support including preparation of routine correspondence, documents and spreadsheets as well as filing, photocopying and faxing

• Ensures regular monitoring and maintenance of office supplies inventory levels, placing orders as needed.

• Transcribes Construction meeting minutes and prepares construction schedule (Excel)
• Organizes Office Safety meetings, transcribes and distributes minutes and maintains action log.
• Performs Data entry for routine spreadsheets
• P Card entries, expense reports and coding assistance for others as necessary
• Occasional travel coordination/arrangement for others as necessary, in liaison with travel agency

• Coordinate facility service visits as necessary

• Maintains manual and electronic filing systems.
• Assists with organizing and coordinating social functions and special events throughout the year, including organizing and executing catering requests

Performs additional assignments under supervisor’s direction.

Qualifications

• 2+ years of relevant experience.
• Advanced verbal and written communication skills.
• Related post-secondary education is preferred

Previous experience in an EPC environment preferred

Skills and Behaviors

• Strong communication skills, both written and verbal
• Intermediate knowledge of MS Office: Word, Excel, PowerPoint, Adobe and other related software skills required
• Strong typing skills
• Basic Accounting knowledge
• Proven self-starter with strong time management skills and ability to effectively prioritize workflow to meet tight deadlines
• Strong organizational, multitasking, and interpersonal skills
• Ability to work well with all levels of internal management and staff