Administrative assistant jobs in Canada (2,296 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,296
Employers: 1,160

Advertised starting pay

Average starting payCAD / hour: $26.98Across 342 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%295 listings
On-site: 86%1,986 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (56), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
MH
Administrative Assistant
Michael Hill
Victoria, BC
- Full-time
…network of stores across Australia, New Zealand and Canada. As an Administrative Assistant, you will provide trusted administrative support to our National Retail Manager and help keep our…
Added 1 month ago
DG
Administrative Assistant, Tax
Doane Grant Thornton
Winnipeg, MB
- Full-time
Added 1 month ago
SD
26/27-098E - Relief Administrative Assistant 4 - 35 hrs/wk (MMNLC)
School District No. 91 Nechako Lakes
Vanderhoof, BC
- Internship
External Posting # 26/27-098E - Relief Administrative Assistant 4
Added 1 month ago
K
Partner Administrative Assistant, US Tax
KPMG
ON · Toronto, Ontario
- Full-time
Added 1 month ago
SA
Office Administrative Assistant
Stelumar Advanced Manufacturing Inc.
Canada
- Full-time
Added 1 month ago
Administrative Assistant
CBCL Limited
St. John's, NL
Our St. John’s office is looking for a proactive, digitally confident and people-focused Administrative Assistant to serve as the operational backbone of our office and municipal…
Added 1 month ago
M
Administrative Assistant, Consumer Insolvency
MNP
Kitchener, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 1 month ago
EH
Administrative Assistant
Enterprise Holdings
Surrey, BC
- Full-time
Added 1 month ago
HH
Collision Centre Administrative Assistant
HSC Holdings Inc
Oakville, ON
- $18 to $20 CAD / hour
Added 1 month ago
J
Administrative assistant
JobsMedia.io
Quebec, QC
- Full-time
Added 1 month ago
Administrative Assistant
OFNTSC
Brantford, ON
Added 1 month ago
Administrative Assistant
Fusion Homes
Guelph, ON
Added 1 month ago
BB
Administrative Assistant
Bloomstar Bouquet
Mont-Royal, QC
- Full-time
Added 1 month ago
BI
Réceptionniste/adjoint(e) administrative - Receptionist/Administrative Assistant
Bray International, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 1 month ago
GO
Bilingual Administrative Assistant
Government of Prince Edward Island
Summerside, PE
- $57,857 to $64,799 CAD / year
- Full-time
Added 1 month ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 1 month ago
RA
Scheduler/Administrative Assistant-Jr
Right at Home Canada (Fraser Valley)
Abbotsford, BC
- $20 to $21 CAD / hour
- Part-time
Right at Home is currently seeking a part time Scheduler/Administrative Assistant to become part of our team in our Abbotsford
Added 1 month ago
K
Partner Administrative Assistant, Audit- 18 Month Contract
KPMG
Kingston, ON
- Temporary
Added 1 month ago
IH
Administrative Assistant, Indigenous Partnerships
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is seeking a term-specific full-time Administrative Assistant to join our Indigenous Partnerships team. The end date of this position is approximately April 20, 2028, or…
Added 1 month ago
WC
Office Admin Assistant: Student Finance & Enrolment - Kelowna Campus
Western Community College
Kelowna, BC
- Full-time
Added 1 month ago
WC
Front Desk Administrative Assistant - Kelowna Campus
Western Community College
Kelowna, BC
- Full-time
Added 1 month ago
W
Administrative Assistant(U.S./Canada/UK background is required)
WorkStaff360
Remote, Canada
- $8 to $10 USD / hour
- Full-time
- Remote
Added 1 month ago
GR
Administrative Assistant - 15 Month Contract
Global Relay
Halifax, NS
- Full-time
Added 1 month ago
M
Administrative Assistant
MNP
Ottawa, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 1 month ago
Administrative Assistant - 15 Month Contract
Global Relay
Halifax, NS

CBCL Limited

Administrative Assistant

St. John's, NL, A1B 3P9, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 25, 2026

Original job description

Our St. John’s office is looking for a proactive, digitally confident and people-focused Administrative Assistant to serve as the operational backbone of our office and municipal engineering teams. This role is critical in helping busy project teams stay organized, informed, and ready to deliver important infrastructure projects throughout Newfoundland and Labrador.

This is a visible and important in-office role. You will be one of the first people our clients, visitors and team members meet, while also working behind the scenes to coordinate calendars, travel, meetings, project documents, office logistics and changing priorities.

You do not need an engineering background. We are more interested in how you approach work: whether you take initiative, learn new technology quickly, communicate warmly and professionally, remain composed when plans change and follow through on the details that help a busy team succeed.

If you enjoy helping people, solving everyday problems and becoming the person others trust to keep things moving, this could be an excellent opportunity to build a long-term career with a leading employee-owned consulting firm.

Your Key Responsibilities:

Act as the welcoming face of CBCL’s St. John’s office by creating a professional, positive and memorable experience for clients, vendors, visitors and team members.
Manage incoming calls and enquiries and connect people with the appropriate team member.
Coordinate meetings, shared calendars, client presentations, office events and changing schedules.
Arrange travel and prepare clear itineraries for project managers and technical staff, including changes and expense documentation.
Format and coordinate letters, reports, proposals, specifications and other project documents.
Maintain organized digital project records, proposal trackers, filing systems and archives.
Support meeting preparation, record key decisions and actions, and help ensure follow-up items are not lost.
Support engineering and project management teams working on municipal infrastructure projects throughout Newfoundland and Labrador by helping coordinate the information, meetings, travel and documentation required to deliver successful projects.
Keep shared office areas organized, welcoming and supplied, including coordinating routine office services and supplies.
Assist with everyday workplace technology, such as meeting-room equipment, printer connections and basic software issues, escalating matters when appropriate.
Look for practical ways to simplify administrative processes and improve how information is organized and shared.

Career Growth

This role offers more than traditional administrative support. As your skills develop, you will have opportunities to take ownership of increasingly complex responsibilities including: project administration, proposal coordination, document control systems, office operations, event coordination, business development support and digital workplace initiatives. We are looking for someone who wants to grow with our team and build a long-term career within a leading employee-owned engineering consulting firm.
You will work closely with engineering and project teams, receive practical coaching and gain exposure to the systems and processes behind consulting projects across Newfoundland and Labrador.

Your Capabilities and Credentials:

Experience in administration, office coordination, customer service, hospitality, project support or another role involving organization and frequent interaction with people.
Strong written and verbal communication skills.
Practical experience with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams and SharePoint
Demonstrated ability to quickly learn unfamiliar technology, troubleshoot routine digital and office issues, and confidently adapt to new software, systems and processes.

Assets, Not Requirements:

Previous experience in consulting, professional services, construction, architecture, engineering or a quality-managed environment would be helpful but is not required. We will provide training on our project processes and terminology.
Experience in formatting and preparation of reports and proposals;
Post-secondary education in office administration, business or a related area is an asset. An equivalent combination of education, customer-service experience, administrative experience and demonstrated digital capability will also be considered.

What we can offer you:

A competitive compensation package effective on your first day of employment:
- Comprehensive health and dental benefits
- CAAT Defined Benefit Pension Plan with employer contributions
- Generous vacation allowance commensurate with experience
Maternity or Parental leave top-up
Health spending account
Wellness incentive
Membership dues reimbursement
Education and lifelong learning subsidization
Community volunteering incentive
Employee Family Assistance Program
Public transit subsidy

In addition to the above benefits, we offer:

Ability to work paid overtime or bank time-in-lieu for future use;
Diverse team with a wide range of experience and expertise;
Exposure to a variety of projects;
Support to develop skills and pursue projects related to your own interests;
Collaboration between multiple disciplines and levels of expertise;
Mentoring opportunities to foster your personal and professional development;
Accessible and central offices in Atlantic Canada and Ottawa; and
Access to training opportunities in areas ranging from technical development to leadership skills.

About Us

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email hr@cbcl.ca. We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant serves as the operational backbone of the office, managing calendars, travel, and project documentation while acting as the welcoming face for clients and visitors. They support engineering and project management teams by coordinating information, meetings, and office logistics to ensure project success.

Requirements

Candidates should have experience in administration, office coordination, or customer service along with strong written and verbal communication skills. Proficiency in Microsoft 365 applications and the ability to quickly learn new technology and troubleshoot routine office issues are essential.

Skills

Administrative support
Office coordination
Customer service
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Project documentation
Calendar management
Travel coordination
Communication
Problem solving
Technology troubleshooting

Benefits

Health insurance
Dental benefits
Defined benefit pension plan
Vacation allowance
Maternity or parental leave top-up
Health spending account
Wellness incentive
Membership dues reimbursement
Education and lifelong learning subsidization
Community volunteering incentive
Employee family assistance program
Public transit subsidy

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Project Support
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Engineering Consulting
Municipal Infrastructure
Customer Service
Document Control
Proposal Coordination
Travel Itineraries
Expense Documentation
Office Logistics
Digital Workplace
Professional Services
Consulting
Project Management
Business Development Support
Infrastructure
Employee-owned

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