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Added 36 mins ago
Inventory Clerk
IIQAFGROUP
Windsor, ON
$45,000 to $52,000 CAD / year
Full-time
…warehouse operations, receiving, and supply activities within the hospitality industry in Ontario. The Inventory Clerk will maintain accurate inventory records, receive and inspect incoming…
Added 2 hours ago
Restaurant Manager
Hirez Manpower Solutions Inc.
Quebec, QC
Full-time
🇨🇦 RESTAURANT MANAGERS – HOSPITALITY OPPORTUNITIES ACROSS CANADA
Added 3 hours ago
Dishwasher
Westmont Hospitality Group
Whistler, BC
$22.73 to $25.82 CAD / hour
Full-time
…stay. We believe that when our team members thrive, so does our hospitality. That’s why we foster a workplace where growth, inclusion and recognition are a part of everyday life. Join a…
Added 3 hours ago
Assistant Manager - Food and Beverage
Hilton
Mississauga, ON
Full-time
As an Assistant Food & Beverage Manager, you will help lead outlet operations while supporting banquet operations when needed. You will assist with daily service execution, Team Member…
Added 3 hours ago
Housekeeping Attendant
Groupe Nordik
Chelsea, QC
Full-time
Under the responsibility of the Assistant Director of Operations - Housekeeping, the Housekeeping Attendant performs various tasks related to the general cleanliness of buildings and…
Added 3 hours ago
Assistant Director of People & Culture (Contract)
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
Full-time
…day‑to‑day operations of the People & Culture department. The Assistant Director of People & Culture is a true driver of the employee experience. As an essential member of the People &…
Added 3 hours ago
Project & Property Coordinator
Saliance Global Holdings Co. Ltd
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
…the Vice President, President's Secretary, Senior Executive Assistant, Project Manager, and HR Manager, the Project & Property Coordinator plays a key role in supporting the operations,…
Added 3 hours ago
Vehicle Maintenance - Mechanics Helper
Sunshine Village Corporation
Banff, AB
…Maintenance Helpers report to the Vehicle Maintenance Supervisor and Assistant Supervisor, and under the guidance of other senior personnel in Maintenance. They liaise frequently with most…
Added 4 hours ago
Planet Fitness - Overnight Member Services Representative - Part Time - North Scarborough
Taymax Group
Toronto, ON · Scarborough, ON
Part-time
Respond to member questions and concerns in a timely and professional manner and elevate to Assistant Manager or Club Manager as needed.
Added 4 hours ago
Planet Fitness - Member Services Representative - Part Time - North Scarborough
Taymax Group
Toronto, ON · Scarborough, ON
Part-time
Respond to member questions and concerns in a timely and professional manner and elevate to Assistant Manager or Club Manager as needed.
Added 4 hours ago
Assistant Lodge Manager, Monashees
Alterra
BC · CMH - British Columbia (Pacific)
Full-time
The Assistant Lodge Manager provides direct support to the Lodge Manager in all duties related to the hospitality experience. The Assistant Lodge Manager will serve in the Lodge Manager…
Added 4 hours ago
Assistant Manager - Food and Beverage
Waldorf Astoria Kuwait
Mississauga, ON
Full-time
As an Assistant Food & Beverage Manager, you will help lead outlet operations while supporting banquet operations when needed. You will assist with daily service execution, Team Member…
Added 5 hours ago
Part-time Dual Surveillance Supervisor - Brantford Casino
Great Canadian Entertainment
Brantford, ON
Part-time
The ability to obtain registration as a category 1 Gaming Assistant (license) with the Alcohol and Gaming Commission of Ontario
Added 5 hours ago
Assistant Chef Manager
Farm Boy Inc.
Collingwood, ON
From $21.5 CAD / hour
Full-time
Added 5 hours ago
Housekeeping Manager
Fairmont Hotels & Resorts
ON · York, ON
Full-time
Join a storied tradition at Fairmont Royal York, where nearly a century of luxurious hospitality and exceptional service have made us a Toronto landmark.
Added 6 hours ago
Assistant Chef Manager
Farm Boy Inc.
Collingwood, ON
$21.5 CAD / hour
Full-time
Added 6 hours ago
Assistant Executive Housekeeper
Holiday Inn Kingston Waterfront
Kingston, ON · Greater Kingston, Canada Area
Full-time
…Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and…
Added 6 hours ago
Assistant Kitchen Manager
Boston Pizza
AB · Edmonton, AB
Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…
Added 6 hours ago
Assistant Kitchen Manager
Boston Pizza
Lethbridge, AB
Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…
Added 6 hours ago
Access and Events Assistant
Mount Allison University
Sackville, NB
Full-time
The Access and Events Assistant works closely with the full-time staff of the Owens Art Gallery and plays a vital role supporting access initiatives and public events at the Gallery. This…
Added 6 hours ago
Inventory Clerk
IIQAF
Windsor, ON
$45,000 to $52,000 CAD / year
Full-time
…warehouse operations, receiving, and supply activities within the hospitality industry in Ontario. The Inventory Clerk will maintain accurate inventory records, receive and inspect incoming…
Added 7 hours ago
Office Administrative Assistant
Stelumar Advanced Manufacturing Inc.
Canada
Full-time
…rental, affordable and workforce housing, student housing, hospitality, healthcare-related housing, and institutional developments. Together, Stelumar is delivering housing people are proud…
Added 7 hours ago
Financial Services Representative (BCGEU) - Newton
Vancity
Surrey, BC
Part-time
This is a Part-Time, Permanent role based at our Newton Community Branch (Branch 27) and will report directly to the Assistant Branch Manager.
Added 7 hours ago
Financial Services Representative - Blundell Centre (6-Month Contract)
Vancity
Richmond, BC
Full-time
This is a Full-time, Temporary role based at our Blundell Centre Community Branch (Branch 88) and will report directly to the Assistant Branch Manager.
Added 7 hours ago
House Assistant
Charles MacPherson Associates
BC · West Vancouver, British Columbia
Full-time
Seeking a House Assistant for a residence located in West Vancouver. The successful candidate will ensure the household operates efficiently by overseeing family schedules and…

CBCL Limited

Administrative Assistant

St. John's, NL, A1B 3P9, Canada

Posting language: English
Posted: Sep 25, 2026

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Original job description

Our St. John’s office is looking for a proactive, digitally confident and people-focused Administrative Assistant to serve as the operational backbone of our office and municipal engineering teams. This role is critical in helping busy project teams stay organized, informed, and ready to deliver important infrastructure projects throughout Newfoundland and Labrador.

This is a visible and important in-office role. You will be one of the first people our clients, visitors and team members meet, while also working behind the scenes to coordinate calendars, travel, meetings, project documents, office logistics and changing priorities.

You do not need an engineering background. We are more interested in how you approach work: whether you take initiative, learn new technology quickly, communicate warmly and professionally, remain composed when plans change and follow through on the details that help a busy team succeed.

If you enjoy helping people, solving everyday problems and becoming the person others trust to keep things moving, this could be an excellent opportunity to build a long-term career with a leading employee-owned consulting firm.

Your Key Responsibilities:

Act as the welcoming face of CBCL’s St. John’s office by creating a professional, positive and memorable experience for clients, vendors, visitors and team members.
Manage incoming calls and enquiries and connect people with the appropriate team member.
Coordinate meetings, shared calendars, client presentations, office events and changing schedules.
Arrange travel and prepare clear itineraries for project managers and technical staff, including changes and expense documentation.
Format and coordinate letters, reports, proposals, specifications and other project documents.
Maintain organized digital project records, proposal trackers, filing systems and archives.
Support meeting preparation, record key decisions and actions, and help ensure follow-up items are not lost.
Support engineering and project management teams working on municipal infrastructure projects throughout Newfoundland and Labrador by helping coordinate the information, meetings, travel and documentation required to deliver successful projects.
Keep shared office areas organized, welcoming and supplied, including coordinating routine office services and supplies.
Assist with everyday workplace technology, such as meeting-room equipment, printer connections and basic software issues, escalating matters when appropriate.
Look for practical ways to simplify administrative processes and improve how information is organized and shared.

Career Growth

This role offers more than traditional administrative support. As your skills develop, you will have opportunities to take ownership of increasingly complex responsibilities including: project administration, proposal coordination, document control systems, office operations, event coordination, business development support and digital workplace initiatives. We are looking for someone who wants to grow with our team and build a long-term career within a leading employee-owned engineering consulting firm.
You will work closely with engineering and project teams, receive practical coaching and gain exposure to the systems and processes behind consulting projects across Newfoundland and Labrador.

Your Capabilities and Credentials:

Experience in administration, office coordination, customer service, hospitality, project support or another role involving organization and frequent interaction with people.
Strong written and verbal communication skills.
Practical experience with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams and SharePoint
Demonstrated ability to quickly learn unfamiliar technology, troubleshoot routine digital and office issues, and confidently adapt to new software, systems and processes.

Assets, Not Requirements:

Previous experience in consulting, professional services, construction, architecture, engineering or a quality-managed environment would be helpful but is not required. We will provide training on our project processes and terminology.
Experience in formatting and preparation of reports and proposals;
Post-secondary education in office administration, business or a related area is an asset. An equivalent combination of education, customer-service experience, administrative experience and demonstrated digital capability will also be considered.

What we can offer you:

A competitive compensation package effective on your first day of employment:
- Comprehensive health and dental benefits
- CAAT Defined Benefit Pension Plan with employer contributions
- Generous vacation allowance commensurate with experience
Maternity or Parental leave top-up
Health spending account
Wellness incentive
Membership dues reimbursement
Education and lifelong learning subsidization
Community volunteering incentive
Employee Family Assistance Program
Public transit subsidy

In addition to the above benefits, we offer:

Ability to work paid overtime or bank time-in-lieu for future use;
Diverse team with a wide range of experience and expertise;
Exposure to a variety of projects;
Support to develop skills and pursue projects related to your own interests;
Collaboration between multiple disciplines and levels of expertise;
Mentoring opportunities to foster your personal and professional development;
Accessible and central offices in Atlantic Canada and Ottawa; and
Access to training opportunities in areas ranging from technical development to leadership skills.

About Us

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email hr@cbcl.ca. We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.

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More about this job

Responsibilities

The Administrative Assistant serves as the operational backbone of the office, managing calendars, travel, and project documentation while acting as the welcoming face for clients and visitors. They support engineering and project management teams by coordinating information, meetings, and office logistics to ensure project success.

Requirements

Candidates should have experience in administration, office coordination, or customer service along with strong written and verbal communication skills. Proficiency in Microsoft 365 applications and the ability to quickly learn new technology and troubleshoot routine office issues are essential.

Skills

Administrative support
Office coordination
Customer service
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Project documentation
Calendar management
Travel coordination
Communication
Problem solving
Technology troubleshooting

Benefits

Health insurance
Dental benefits
Defined benefit pension plan
Vacation allowance
Maternity or parental leave top-up
Health spending account
Wellness incentive
Membership dues reimbursement
Education and lifelong learning subsidization
Community volunteering incentive
Employee family assistance program
Public transit subsidy

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Project Support
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Engineering Consulting
Municipal Infrastructure
Customer Service
Document Control
Proposal Coordination
Travel Itineraries
Expense Documentation
Office Logistics
Digital Workplace
Professional Services
Consulting
Project Management
Business Development Support
Infrastructure
Employee-owned

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